Furnish Material for Salt Shed Repair
STATE OF KANSAS
Event Details
PeopleSoft Strategic Sourcing
Event ID Format Type Page
27600-EVT0003137 Sell RFx 1
Event Round Version
1 1
Event Name
Furnish Material for Salt Shed Repair
Start Time Finish Time
04/25/2014 10:05:01 CDT 05/13/2014 14:00:00 CDT
Bidder: PUBLIC EVENT DETAILS
Submit To: Department of Transportation
Fiscal Procurement Section
700 SW Harrison, 2nd Fl West Wing
Topeka KS 66603-3754
United States
Contact: Charles E Miller
Phone: 785/296-1918
Event Currency: US Dollar Email: [email protected]
Bids allowed in other currency: No
Event Description
Furnish material for the salt shed repair at WaKeeney
per the attached material list. Material to be delivered
to 215 S. 1st Street, WaKeeney, Ks. For questions
contact Kenny Stewart at 785-877-3315.
General Comments
-************************************************************************************
Request for Quote
1. To receive consideration for award, one copy of the "Event Details," properly completed, must be returned
to and received by the Kansas Department of Transportation no later than the specified closing time. (Hard
copy "Event Details" responses must be signed.)
2. All prices, terms, and conditions shall be shown. Prices, terms, and conditions not shown or presented
after closing will not be considered in the evaluation.
3. Prompt payment discounts will not be considered in determining the low bid.
4. Bid results will not be given to individuals over the phone. Results can be obtained by attending the
public bid opening. If unable to attend the public bid opening, bid tabulations can be obtained by contacting
the buyer of record.
5. Faxed bid responses are not acceptable for bids in excess of $25,000. FAX: (785) 368-7415.
6. E-mail bids are acceptable if under $25,000. E-mail to: [email protected]
6. Products delivered, which have deviations not listed, will be rejected and the order canceled.
7. The brand names shown are given only to assist in identifying the type and quality of product required.
Bids on comparable brands are invited.
8. The specifications were written with the intent of permitting competitive bidding. The buyer reserves the
right to waive minor deviations in the specifications which inadvertently restrict bidding to a single
manufacturer (or vendor) or when such deviations do not alter nor deter the Agency from accomplishing the
intended use or function. However, it shall be the bidder's responsibility to advise the buyer of any
specifications, language, other requirements, or any combinations thereof, which restricts or limits bidding.
Such notification must be submitted in writing and must be received by the buyer no later than five (5) days
prior to the bid closing. Each bid shall include descriptive literature and specifications on the product bid.
However, the providing of this material shall not be considered a substitute for listing deviations.
9. Delivered FOB Destination, Freight Paid to the location indicated above.
-**************************************************************************************
MANDATORY REQUIREMENT: If you are interested in bidding on this transaction you MUST BE OFFICIALLY INVITED to
the event. Contact the person named above at least 24 HOURS BEFORE the official finish date and time to
request the official invitation.
Due to State of Kansas SMART Strategic Sourcing System requirements, any bidder with an interest in bidding on
any State of Kansas SOURCING EVENT must officially request an invitation from KDOT at least 24 hours before
the Bid Event official finish date and time. If you fail to request such in a timely fashion, your bid may be
rejected in its entirety.
EXCEPTION: If you have received a Bid Event Document with your company's name in the upper right hand corner
of the document, your company has already been invited to the bid event.
If you are not a registered bidder/vendor with the state of Kansas you must register as a bidder AND request
official invitation at least 24 hours before the Bid Event official finish date and time. To register as a
bidder visit the following web site:
http://www.da.ks.gov/purch/BidderRegistration.doc
-*************************************************************************************
During the 2012 Session, the Kansas Legislature enacted a Bidder Preference Program which created three (3)
bid preferences. To see if you qualify for any of the preferences, please go to the following website for more
information:
www.admin.ks.gov/offices/procurement-and-contracts/bidder-preference-program.
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID Format Type Page
27600-EVT0003137 Sell RFx 2
Event Round Version
1 1
Event Name
Furnish Material for Salt Shed Repair
Start Time Finish Time
04/25/2014 10:05:01 CDT 05/13/2014 14:00:00 CDT
Bidder: PUBLIC EVENT DETAILS
Submit To: Department of Transportation
Fiscal Procurement Section
700 SW Harrison, 2nd Fl West Wing
Topeka KS 66603-3754
United States
Contact: Charles E Miller
Phone: 785/296-1918
Event Currency: US Dollar Email: [email protected]
Bids allowed in other currency: No
To claim a Bidder Preference, the bid response must include the Preference Request Form and you must respond
to the applicable Bidder Preference question under the General Questions section on the following page(s).
-ATTC - See the attachment for additional information.
General Questions
Question UOM Response
Are you claiming a Bidder Preference as described at
www.admin.ks.gov/offices/procurement-and-contracts/bidd
er-preference-program? If yes, the Preference Request
Form must be submitted with the bid response.
Required: Yes Mandatory Response:No
Response Comments
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID Format Type
27600-EVT0003137 Sell RFx
Page
3
Event Round Version
1 1
Event Name
Furnish Material for Salt Shed Repair
Start Time Finish Time
04/25/2014 10:05:01 CDT 05/13/2014 14:00:00 CDT
Bidder:
PUBLIC EVENT DETAILS
Submit To:
Department of Transportation
Fiscal Procurement Section
700 SW Harrison, 2nd Fl West Wing
Topeka KS 66603-3754
United States
Contact:
Charles E Miller
Phone: 785/296-1918
Event Currency: US Dollar Email: [email protected]
Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: Batch Lot Bid Qty:
Required: No Reserve Price: No
Min/Max Qty: No min / No max
Description: Metal for Wakeeney Salt Shed Repairs
Comments:
-See attached for list of materials, delivery and contact info.
Question UOM Response
What is your bid price?
Required: No Mandatory Response: No
Response Comments
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID Format Type Page
27600-EVT0003137 Sell RFx 4
Event Round Version
1 1
Event Name
Furnish Material for Salt Shed Repair
Start Time
04/25/2014 10:05:01 CDT
Finish Time
05/13/2014 14:00:00 CDT
Bidder: PUBLIC EVENT DETAILS
Event Currency: US Dollar
Bids allowed in other currency: No
Submit To: Department of Transportation
Fiscal Procurement Section
700 SW Harrison, 2nd Fl West Wing
Topeka KS 66603-3754
United States
Contact: Charles E Miller
Phone: 785/296-1918
Email: [email protected]
Bidder Information
Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID Format Type
27600-EVT0003137 Sell RFx
Page
5
Event Round Version
1 1
Event Name
Furnish Material for Salt Shed Repair
Start Time Finish Time
04/25/2014 10:05:01 CDT 05/13/2014 14:00:00 CDT
Bidder:
PUBLIC EVENT DETAILS
Submit To:
Department of Transportation
Fiscal Procurement Section
700 SW Harrison, 2nd Fl West Wing
Topeka KS 66603-3754
United States
Contact:
Charles E Miller
Phone: 785/296-1918
Event Currency: US Dollar Email: [email protected]
Bids allowed in other currency: No
Appendix A - Line Specifications
Line: 1 Item ID: Line Qty: 1 UOM: Batch Lot
Description: Metal for Wakeeney Salt Shed Repairs
Item Specifications
Manufacturer: Mfg Item ID:
Item Length: 0 Item Height: 0
Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: Wakeeney Dot Yard
Quantity: 1 Wakeeney Dot Yard
Due Date: 05/18/2014 4 Blocks North of I-70 on US-283
Freight Terms: FOB Dest Frght Prepaid Allow Wakeeney KS 67672-9573
Ship Via: Truck General United States
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID Format Type Page
27600-EVT0003137 Sell RFx 6
Event Round Version
1 1
Event Name
Furnish Material for Salt Shed Repair
Start Time
04/25/2014 10:05:01 CDT
Finish Time
05/13/2014 14:00:00 CDT
Bidder: PUBLIC EVENT DETAILS
Event Currency: US Dollar
Bids allowed in other currency: No
Submit To: Department of Transportation
Fiscal Procurement Section
700 SW Harrison, 2nd Fl West Wing
Topeka KS 66603-3754
United States
Contact: Charles E Miller
Phone: 785/296-1918
Email: [email protected]
Appendix B - Terms & Conditions
1.
Debarment of State Contractors. Any Contractor who defaults on delivery or does not perform in a satisfactory
manner as defined in this Agreement may be barred for a period up to three (3) years, pursuant to K.S.A.
75-37,103, or have its work evaluated for pre-qualification purposes. Contractor shall disclose any
conviction or judgment for a criminal or civil offense of any employee, individual or entity which controls
a company or organization or will perform work under this Agreement that indicates a lack of business
integrity or business honesty. This includes (1) conviction of a criminal offense as an incident to obtaining
or attempting to obtain a public or private contract or subcontract or in the performance of such contract or
subcontract; (2) conviction under state or federal statutes of embezzlement, theft, forgery, bribery,
falsification or destruction of records, or receiving stolen property; (3) conviction under state or federal
antitrust statutes; and (4) any other offense the State determines to be so serious and compelling as to
affect responsibility as a state contractor. For the purpose of this section, an individual or entity shall
be presumed to have control of a company or organization if the individual or entity directly or indirectly,
or acting in concert with one or more individuals or entities, owns or controls twenty-five (25) percent or
more of its equity, or otherwise controls its management or policies. Failure to disclose an offense may
result in disqualification of the Proposal or termination of the Agreement, as determined by the State.
2.
Accounts Receivable Set-Off Program: If during the course of this contract the Contractor is found to owe a
debt to the State of Kansas, agency payments to the Contractor may be intercepted / setoff by the State of
Kansas. Notice of the setoff action will be provided to the Contractor. Pursuant to K.S.A. 75-6201 et seq,
Contractor shall have the opportunity to challenge the validity of the debt. If the debt is undisputed, the
Contractor shall credit the account of the agency making the payment in an amount equal to the funds
intercepted. K.S.A. 75-6201 et seq. allows the Director of Accounts and Reports to set off funds the State
of Kansas owes Contractors against debts owed by the contractor to the State of Kansas. Payments set off in
this manner constitute lawful payment for services or goods received. The Contractor benefits fully from the
payment because its obligation to the State is reduced by the amount subject to setoff.
3.
Disclosure of Bid Event Content and Proprietary Information: All bid responses become the property of the
State of Kansas. The Kansas Open Records Act (K.S.A. 45-215 et seq) requires public information be placed in
the public domain at the conclusion of the selection process, and be available for examination by all
interested parties. More information on this subject can be found at the following website:
http://admin.ks.gov/offices/chief-counsel/kansas-open-records-act.
4.
BIDDER MUST OBTAIN A CURRENT TAX CLEARANCE CERTIFICATE A "Tax Clearance" is a comprehensive tax account
review to determine and ensure that the account is compliant with all primary Kansas Tax Laws administered by
the Kansas Department of Revenue (KDOR) Director of Taxation. Information pertaining to a Tax Clearance is
subject to change(s), which may arise as a result of a State Tax Audit, Federal Revenue Agent Report, or other
lawful adjustment(s). INSTRUCTIONS: To obtain a Current Tax Clearance Certificate, you must: 1) Go to:
http://ksrevenue.org/taxclearance.html to request a Tax Clearance Certificate; 2) Return to the website the
following working day to see if KDOR will issue the certificate; 3) If issued an official certificate, print
it and attach it to your bid response; and 4) If denied a certificate, engage KDOR in a discussion about why
a certificate wasn't issued. Bidders (and their subcontractors) are expected to submit a current Tax
Clearance Certificate with every event response. REMINDER: You will need to sign back into the KDOR website
to view and print the official tax clearance certificate. Information about Tax Registration can be found at
the following website:
http://www.ksrevenue.org/busregistration.html. Procurement and Contracts reserves the right to confirm tax
status of all potential contractors and subcontractors prior to the release of a purchase order or contract
award. In the event that a current tax certificate is unavailable, Procurement and Contracts reserves the
right to notify a bidder (one that has submitted a timely event response) that they have to provide a current
Tax Clearance Certificate within ten (10) calendar days, or Procurement and Contracts may proceed with an
award to the next lowest responsive bidder, whichever is determined by the Director of Purchases to be in the
best interest of the State.
5.
Immigration and Reform Control Act of 1986 (IRCA): All contractors are expected to comply with the Immigration
and Reform Control Act of 1986 (IRCA), as may be amended from time to time. This Act, with certain
limitations, requires the verification of the employment status of all individuals who were hired on or after
November 6, 1986, by the contractor as well as any subcontractor or sub-contractors. The usual method of
verification is through the Employment Verification (I-9) form. With the submission of this bid, the
contractor hereby certifies without exception that such contractor has complied with all federal and state
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID Format Type Page
27600-EVT0003137 Sell RFx 7
Event Round Version
1 1
Event Name
Furnish Material for Salt Shed Repair
Start Time Finish Time
04/25/2014 10:05:01 CDT 05/13/2014 14:00:00 CDT
Bidder: PUBLIC EVENT DETAILS
Submit To: Department of Transportation
Fiscal Procurement Section
700 SW Harrison, 2nd Fl West Wing
Topeka KS 66603-3754
United States
Contact: Charles E Miller
Phone: 785/296-1918
Event Currency: US Dollar Email: [email protected]
Bids allowed in other currency: No
laws relating to immigration and reform. Any misrepresentation in this regard or any employment of persons not
authorized to work in the United States constitutes a material breach and, at the State's option, may subject
the contract to termination for cause and any applicable damages. Unless provided otherwise herein, all
contractors are expected to be able to produce for the State any documentation or other such evidence to
verify Contractor's IRCA compliance with any provision, duty, certification, or like item under the contract.
Bidders must submit a Certification Regarding Immigration Reform & Control form with every event response.
The form can be found at the following website: http://www.admin.ks.gov/docs/default-source/ofpm/procurement-co
ntracts/irca.doc (Click "Cancel" if asked to enter User name and Password).
6.
It is the bidder's responsibility to submit questions, acknowledge addenda and attend pre-bid conferences as
indicated in this event or attachment(s). When communicating always refer to the Bid Event ID.
7.
Conflict of Interest: With the submission of a response for this bidding event, you certify that you do not
have any substantial conflict of interest sufficient to influence the bidding process of this event.
A conflict of substantial interest is one which a reasonable person would think would compromise the opening
bidding process.
8.
Competition: The purpose of this Request is to seek competition. The bidder shall advise Procurement and
Contracts if any specification, language or other requirement inadvertently restricts or limits bidding to a
single source. Notification shall be in writing and must be received by Procurement and Contracts no later
than five (5) business days prior to the event closing date. The Director of Purchases reserves the right to
waive minor deviations in the specifications which do not hinder the intent of this Request.
9.
Acceptance or Rejection: The State reserves the right to accept or reject any or all bid responses or part
of a response; to waive any informalities or technicalities; clarify any ambiguities in responses; modify any
criteria in this Event; and unless otherwise specified, to accept any item in a response.
Last Updated: 01/15/2014
STATE OF KANSAS
Event Details (cont.)
PeopleSoft Strategic Sourcing
Event ID Format Type Page
27600-EVT0003137 Sell RFx 8
Event Round Version
1 1
Event Name
Furnish Material for Salt Shed Repair
Start Time Finish Time
04/25/2014 10:05:01 CDT 05/13/2014 14:00:00 CDT
Bidder: PUBLIC EVENT DETAILS
Submit To: Department of Transportation
Fiscal Procurement Section
700 SW Harrison, 2nd Fl West Wing
Topeka KS 66603-3754
United States
Contact: Charles E Miller
Phone: 785/296-1918
Event Currency: US Dollar Email: [email protected]
Bids allowed in other currency: No
