FY-15 Huntington WV VA Medical Center Bread Contract
SECTION A
A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS
DESCRIPTION/ SPECIFICATION/ WORK STATEMENT
1. The items listed in this contract are required subsistence items for the Department of Veterans Affairs, VA Medical Center, 1540 Spring Valley Drive, Huntington, WV 25704 Nutrition and Food Service. Products and deliveries are to be in strict accordance with the terms, conditions, and schedules noted herein. The period of performance is October 1, 2014 through September 30, 2015 + 4 (1) Year Options.
Option Year 1 October 1, 2015 through September 30, 2016
Option Year 2 October 1, 2016 through September 30, 2017
Option Year 3 October 1, 2017 through September 30, 2018
Option Year 4 October 1, 2018 through September 30, 2019
Prices quoted should be F.O.B. destination to both locations.
Point of Contact for the VA Medical Center, Nutrition and Food Service Department:
Annette Johnson, phone 304-429-6755 ext. 2354
2. Packaging, Packing, and Labeling:
a. All packaging and packing shall be in accordance with good commercial practice and in
Commercially acceptable containers. All items shall be labeled. Labeling shall be in accordance with commercial labeling complying with the Federal Food, Drug, and Cosmetic Act and regulations promulgated there under.
b. All items must be identified with readable dates (open code dates), or coded dates. Contractors who do not use open dating will provide a product code number key listing to each customer facility. The product code number key listing shall explain the actual date of production or processing. Copies of key-codes will be furnished to each destination receiving officer and each destination inspection agency with the first delivery.
c. Vendor-owned delivery trays, racks wheeled carts, etc. shall be in a clean condition at delivery time; if they are not, vendor personnel will be required to transfer the bread delivery to government-owned holding racks.
d. Delivery Orders will be placed by personnel from Dietetics Service and will be designated at time of award.
e. Production of bread shall not precede delivery by more than twenty-four (24) hours. Bread/bakery items must be fresh and dated in either of the following methods: (a) production date or freshness expiration date directly marked on packaging or twist tie/plastic closure; (b) Production date or freshness expiration date color coding or similar type markings on packaging or twist tie/plastic closure.
f. Salient Characteristics, Regulatory Requirements, Quality Assurance Provisions, and Packaging, shall be as specified in Commercial Item Descriptions A-A-20053B and A-A-20052B. Copies available upon request to Contracting Officer or at http://www.ams.usda.gov/fv/fvqual.htm.
3. SPECIAL OFFERS: The Contractor shall agree to make "special offers" available on the same basis as they may be made to their most favorable customers.
4. AUTHORIZED ORDERS: The government shall be bound under this contract only to the extent of authorized orders actually placed against this contract, and shall not be held liable in any way in the event that no orders are placed with the contractor.
5. PROCEDURES FOR ORDERING: Procedures to be followed for placing orders with Contractor are as follows:
a. Purchase orders will be placed directly with the contractor by authorized personnel from the VA Medical Center Nutrition & Food Service and Canteen Service. Orders may be placed daily, weekly or monthly, orally by telephone or daily quantities may be furnished to the drivers.
b. Items will be shipped as directed herein. Shipping charges will be borne by the Contractor.
c. The VA Chief of Nutrition and Food Service or their designee will place orders for their department. ALL ORDERS, DELIVERIES AND BILLINGS, FOR EACH FACILITY, SHALL BE SEPARATE AND DISTINCT.
6. ESTIMATED QUANTITIES: The estimated quantities are estimates only and are not intended to mean that the VA Medical Facilities are obligated to purchase any predetermined amount listed under this contract.
7. INVOICES: An itemized invoice shall identify the contract number and purchase order number covered therein and shall be furnished to the payment office as indicated herein. Invoices may be rejected if all information required by FAR Clause 52.212-4(g) is not included.
8. SUBSTITUTIONS: The Contractor may not offer substitute items. The delivery orders will be filled exactly as requested.
9. INSPECTION OF PLANTS: An inspection MAY be made of the premises and employees of the bidder(s), prior to making award and conditions found will be considered in awarding the contract. Inspection may also be made any time during the life of the contract and, if it is found the contractor is not complying with specifications, deliveries will be rejected and the products covered by this contract will be procured on the Open Market. Any excess costs occasioned by this action will be charged against the contractor's account.
10. DELIVERY SCHEDULE: VA Medical Center - Huntington, WV
Nutrition & Food Service - Delivery Hours 5:30am to Noon (local time)
Delivery Location: Back Dock of Building 2 by the compactor
Frequency of Delivery: Monday and Thursday
Mail invoices to: Purchasing Manager, Nutrition & Food Service (120)
NOTE: Daily deliveries will be at or about the same times each day and within the established hours of operation listed above. If a delivery date falls on a federal holiday, the vendor must establish an alternative delivery date and inform the VA Medical Center of the new date. The Contracting Officer's al Representative (COR) shall be notified as early as possible if a delivery schedule cannot be met or if a delivery shall be late
11. PAYMENT: Contractor will submit monthly, in arrears, invoices covering all items delivered to nutrition and food service and the canteen. Invoices will be identified by contract number and the appropriate purchase order number, and should be mailed to the payment office as indicated by nutrition and food service and the canteen.
12. REPRESENTATIVE OF CONTRACTING OFFICER: The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally supervise the work being performed under this contract. The foregoing is not to be considered as authorization to interpret or furnish advice and information to the contractor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the Contracting Officer.
13. CONTRACTOR'S RESPONSIBILITIES: The contractor shall obtain all necessary licenses and/or permits required to perform this work. He shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract that is caused by him/her or his/her employee's fault or negligence.
14. DISCOUNTS FOR EARLY PAYMENT: Early payment discounts will not be considered in making award.
15. THE BIDDER CERTIFIES THAT: (Check one)
( ) Within the past six (6) months no inspection of the Physical Facilities of this plant has been conducted by any agency of the Federal Government,
OR
( ) An inspection of the Physical Facilities of this plant was conducted by the:
______________________________________________________________________
AGENCY DATE OF INSPECTION
and this plant was (ACCEPTED/REJECTED) for furnishing its product to the Federal Government.
PLEASE PROVIDE COPY OF LAST INSPECTION REPORT WITH BID PACKAGE.
16. CURRENT CONTRACT: Contractor must state whether he currently holds a contract with another VA Medical Center, Federal or State installation.
YES ___________ NO ____________
ADDRESS OF INSTALLATION: ____________________________
_________________________________________________________
_________________________________________________________
17. SANITATION AND WORKMANSHIP: Items shall be prepared, processed and packed under sanitary conditions and in accordance with good commercial practice. All containers shall be clean, sound and securely covered or sealed to provide adequate protection from dirt, filth, and other contamination.
18. NOTED FEDERAL HOLIDAYS: New Year's Day, Martin Luther King Day, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas And any other day specifically declared by the President to be a national holiday.
19. (NOTE): If proposed products will be provided from more than one plant location, inspection information must be provided for all locations.
BRANCH FIRM: If the orders are to be placed and delivery effected by a branch firm at other than the address given on page three, this firm and address with telephone number will be inserted.
BRANCH FIRM FOR DELIVERIES TO: VA Medical Center, Huntington West Virginia
Nutrition & Food Service.
Name: _____________________________________________
Address: ________________________________________________
________________________________________________
Telephone: ________________________ FAX: ________________
20. CONTRACT ADMINISTRATION DATA:
The contracting officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes, which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction of any person other than the contracting officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.
Alternate Items: Bids on alternate items other that those shown herein will be considered only if acceptable bids on required items are not received or do not satisfy the total estimated requirements. Such bids must clearly identify and explain the characteristics which differ from the required item.
Quantities specified represent the Government's best estimates. However, actual requirements may be more or less than specified. In any event, the Contractor shall provide the amounts required at the prices offered.
Basis for Award: A single award will be made to the responsive, responsible bidder providing the lowest total cost to the Government. A separate award will not be made for the VA Medical Center Nutrition & Food Service.
The Contractor agrees to provide the items listed above to the VAMC Nutrition & Food Service (or dietetics). during the period stated herewith. Deliveries shall be in such quantities and at such times as may be required in accordance with all terms, conditions, provisions and schedules of this contract.
Contractor must bid on all items for the VAMC Nutrition & Food Service and Canteen Service or their bid will be rejected as non-responsive
***Please provide quote on tables below***
Base Year: October 1, 2014 through September 30, 2015
Item No.
Description Est. Quantity
Unit
Price
Extended Price
1 Rolls, Type I, (enriched), Class C (Sandwich, hamburger), Style 1 (white), Bake type a (pan-baked), Product state (a) (fresh), Seed
135
PG
$00.00
$ 000.000
2 Rolls, Type I (enriched), Class D, (finger, hot dog), Style 1 (white), Bake type a (pan-baked), Product State (a) (fresh), Seed type (I) (seedless) 60 per package
1
PG
$ 00.00
$ 00.00
3 Bread, Type I (white, enriched), Product State 1 (fresh), Style B (regular), Bake type (i) (pan-baked), Shape (a) (round top), Slice type (I) (sliced), Loaf size c, (20 oz.)
1425
PG
$ 00.00
$ 00.00
4 Bread, Type VI (French, white,), Product State 1 (fresh), Style C (thick-Texas Toast), Bake type (ii) (hearth-baked), Slice type (I) (sliced), Loaf size d, (24 oz.)
250
PG
$ 00.00
$ 00.00
5 Bread, Type II (whole wheat), Product state 1 (fresh), Style B, (regular), Bake type (i) (pan-baked), Shape (a) (round top), Slice type (I) (sliced), Loaf size d (24 oz.)
1773
PG
$ 00.00
$ 00.00
HUNTINGTON NUTRITION ESTIMATED TOTAL COST FY-15 $ 0000.0000
Option Year 1: October 1, 2015 through September 30, 2016
Item No.
Description Est. Quantity
Unit
Price
Extended Price
1 Rolls, Type I, (enriched), Class C (Sandwich, hamburger), Style 1 (white), Bake type a (pan-baked), Product state (a) (fresh), Seed
135
PG
$00.00
$ 000.000
2 Rolls, Type I (enriched), Class D, (finger, hot dog), Style 1 (white), Bake type a (pan-baked), Product State (a) (fresh), Seed type (I) (seedless) 60 per package
1
PG
$ 00.00
$ 00.00
3 Bread, Type I (white, enriched), Product State 1 (fresh), Style B (regular), Bake type (i) (pan-baked), Shape (a) (round top), Slice type (I) (sliced), Loaf size c, (20 oz.)
1425
PG
$ 00.00
$ 00.00
4 Bread, Type VI (French, white,), Product State 1 (fresh), Style C (thick-Texas Toast), Bake type (ii) (hearth-baked), Slice type (I) (sliced), Loaf size d, (24 oz.)
250
PG
$ 00.00
$ 00.00
5 Bread, Type II (whole wheat), Product state 1 (fresh), Style B, (regular), Bake type (i) (pan-baked), Shape (a) (round top), Slice type (I) (sliced), Loaf size d (24 oz.)
1773
PG
$ 00.00
$ 00.00
HUNTINGTON NUTRITION ESTIMATED TOTAL COST FY-16 $ 0000.0000
Option Year 2: October 1, 2016 through September 30, 2017
Item No.
Description Est. Quantity
Unit
Price
Extended Price
1 Rolls, Type I, (enriched), Class C (Sandwich, hamburger), Style 1 (white), Bake type a (pan-baked), Product state (a) (fresh), Seed
135
PG
$00.00
$ 000.000
2 Rolls, Type I (enriched), Class D, (finger, hot dog), Style 1 (white), Bake type a (pan-baked), Product State (a) (fresh), Seed type (I) (seedless) 60 per package
1
PG
$ 00.00
$ 00.00
3 Bread, Type I (white, enriched), Product State 1 (fresh), Style B (regular), Bake type (i) (pan-baked), Shape (a) (round top), Slice type (I) (sliced), Loaf size c, (20 oz.)
1425
PG
$ 00.00
$ 00.00
4 Bread, Type VI (French, white,), Product State 1 (fresh), Style C (thick-Texas Toast), Bake type (ii) (hearth-baked), Slice type (I) (sliced), Loaf size d, (24 oz.)
250
PG
$ 00.00
$ 00.00
5 Bread, Type II (whole wheat), Product state 1 (fresh), Style B, (regular), Bake type (i) (pan-baked), Shape (a) (round top), Slice type (I) (sliced), Loaf size d (24 oz.)
1773
PG
$ 00.00
$ 00.00
HUNTINGTON NUTRITION ESTIMATED TOTAL COST FY-17 $ 0000.0000
Option Year 3: October 1, 2017 through September 30, 2018
Item No.
Description Est. Quantity
Unit
Price
Extended Price
1 Rolls, Type I, (enriched), Class C (Sandwich, hamburger), Style 1 (white), Bake type a (pan-baked), Product state (a) (fresh), Seed
135
PG
$00.00
$ 000.000
2 Rolls, Type I (enriched), Class D, (finger, hot dog), Style 1 (white), Bake type a (pan-baked), Product State (a) (fresh), Seed type (I) (seedless) 60 per package
1
PG
$ 00.00
$ 00.00
3 Bread, Type I (white, enriched), Product State 1 (fresh), Style B (regular), Bake type (i) (pan-baked), Shape (a) (round top), Slice type (I) (sliced), Loaf size c, (20 oz.)
1425
PG
$ 00.00
$ 00.00
4 Bread, Type VI (French, white,), Product State 1 (fresh), Style C (thick-Texas Toast), Bake type (ii) (hearth-baked), Slice type (I) (sliced), Loaf size d, (24 oz.)
250
PG
$ 00.00
$ 00.00
5 Bread, Type II (whole wheat), Product state 1 (fresh), Style B, (regular), Bake type (i) (pan-baked), Shape (a) (round top), Slice type (I) (sliced), Loaf size d (24 oz.)
1773
PG
$ 00.00
$ 00.00
HUNTINGTON NUTRITION ESTIMATED TOTAL COST FY-18 $ 0000.0000
Option Year 4: October 1, 2018 through September 30, 2019
Item No.
Description Est. Quantity
Unit
Price
Extended Price
1 Rolls, Type I, (enriched), Class C (Sandwich, hamburger), Style 1 (white), Bake type a (pan-baked), Product state (a) (fresh), Seed
135
PG
$00.00
$ 000.000
2 Rolls, Type I (enriched), Class D, (finger, hot dog), Style 1 (white), Bake type a (pan-baked), Product State (a) (fresh), Seed type (I) (seedless) 60 per package
1
PG
$ 00.00
$ 00.00
3 Bread, Type I (white, enriched), Product State 1 (fresh), Style B (regular), Bake type (i) (pan-baked), Shape (a) (round top), Slice type (I) (sliced), Loaf size c, (20 oz.)
1425
PG
$ 00.00
$ 00.00
4 Bread, Type VI (French, white,), Product State 1 (fresh), Style C (thick-Texas Toast), Bake type (ii) (hearth-baked), Slice type (I) (sliced), Loaf size d, (24 oz.)
250
PG
$ 00.00
$ 00.00
5 Bread, Type II (whole wheat), Product state 1 (fresh), Style B, (regular), Bake type (i) (pan-baked), Shape (a) (round top), Slice type (I) (sliced), Loaf size d (24 oz.)
1773
PG
$ 00.00
$ 00.00
HUNTINGTON NUTRITION ESTIMATED TOTAL COST FY-19 $ 0000.0000
Base Year October 1, 2014 through September 30, 2015 $ 0000.0000
Option Year 1 October 1, 2015 through September 30, 2016 $ 0000.0000
Option Year 2 October 1, 2016 through September 30, 2017 $ 0000.0000
Option Year 3 October 1, 2017 through September 30, 2018 $ 0000.0000
Option Year 4 October 1, 2018 through September 30, 2019 $ 0000.0000
___________________________________________________________________
Total Aggregate Price Base + 4 (1) year options $ 0000.0000
ERIC LEE
615-225-5973
[email protected]
[email protected]
