FY 20 New - MPS North Atlantic District, Continental District, Midwest District, Pacific District and Southeast District for off-site inscription services
I. Introduction:
This is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs (VA). The National Cemetery Administration (NCA) is currently conducting market research to locate qualified, experienced and interested potential sources. Responses will not be considered as proposals, nor will any award be incurred by interested parties in responding to this sources sought announcement.
NCA is seeking interested sources (contractors) for a near-future solicitation. We are looking for potential contractors with a socio-economic status of Large, Small, Service Disabled Veteran Owned Small Business, Veterans Owned Small Business. At this time, no solicitation exists. Therefore, DO NOT REQUEST A COPY OF THE SOLICITATION.
II. Background:
The Department of Veterans Affairs (VA), National Cemetery Administration (NCA) furnishes headstones, markers and niche covers (monuments) for deceased Veterans worldwide. Memorial monuments are also furnished to memorialize veterans whose remains are non-recoverable.
III. Requirements
THIS REQUIRMENET IS FOR THE FOLLOWING DISTRICTS:
CONTINENTAL DISTRICT
SOUTHEAST DISTRICT
MIDWEST DISTRICT
PACAFIC DISTRICT
NORTH ATLANTIC DISTRICT
The purpose of this contract is to perform Off-Site Inscription Services on cemetery (government) furnished products listed below for the North Atlantic District:
(A1) Marker, Memorial Wall, Marble
(C1) Marker, Memorial Wall, Granite
(H1) Niche Cover, Granite
(I1) Niche Cover, Marble
This contract shall provide and include all labor, materials and transportation necessary to pick-up blank product from the cemeteries listed in Attachment A on each attached draft Statement of Work (SOW); segregate blank product by cemetery; perform off-site inscription service at the contractor s location per orders received; package and deliver inscribed product to the appropriate cemetery. All transportation for pick-up and delivery of blank and inscribed product will be the responsibility of the contractor.
NOTE: The Government reserves the right to add additional cemeteries or remove cemeteries from Attachment A.
IV. Submittal Information:
Responses will assist in determining the acquisition strategy used for this procurement. For example, if enough responsible and capable Service Disabled Veteran Owned Small Businesses (SDVOSBs) and Veteran Owned Small Businesses (VOSB) respond, the acquisition strategy will most likely be a SDVOSB or VSOB set-aside; therefore, interested vendors who are responsible and capable of performing the work are strongly encouraged to respond by the date specified. At this time, no acquisition strategy has been decided.
The following Information is requested in response to this RFI:
Company Name,
Company Address,
Point of Contact,
Telephone Number, and
E-mail Address.
A. Experience
Companies should provide clear and unambiguous evidence to substantiate their capability to fulfill these requirements. Please be specific and provide a complete reference to include at a minimum the project name (and the government contract number, if applicable), contract award amount, start and completion dates, and the project owners contact information.
Please provide no more than three (3) contracts that your company has performed within the last five (5) years related to inscription services of granite and marble headstones that includes packaging and delivery.
Experience in inscribing a large volume of granite and marble products or markers.
Describe your Self-Performed* effort (as a Prime Contractor) as it relates to the
requirements in the draft statement of work.
*Self-Performed means work performed by the company themselves, NOT work performed by another company for them for any of the project examples provided.
Please provide the Contract Type: Firm Fixed-Price, Time and Material, Economic Price Adjustment, etc.
B. Capabilities / Qualifications
A written response providing clear and unambiguous evidence to substantiate the capacity
to fulfill this requirement.
Company business size and socioeconomic status (i.e., Large Business, Small Business,
Service-Disabled Veteran Owned Small Business, Veteran Owned Small Business, Women-Owned Small Business,) the number of years in business, affiliate information: parent company, joint venture partners, potential teaming partners.
If, you are a Service-Disabled Veteran Owned Small Business, Veteran Owned Small Business, please provide a copy of your verified VETBIZ VIP capabilities.
Specify any teaming arrangements and how those arrangements will impact the structure of services their company can provide including technical expertise provided by each company. Please specify the percentage of work each company will perform.
If the company holds a Federal Supply Schedule (FSS) Contract, list the GSA Contract Number and relevant Special Item Numbers (SINS) applicable to this requirement.
C. Questions
A written response is required and it must be clear and unambiguous. A single response of Yes or No will not be accepted. YOU MUST RESPOND TO THE QUESTIONS LISTED BELOW.
Can your company handle large volumes orders?
Can your company handle large volumes orders required without delays?
Has your company had prolonged delivery delays due to non-performance for more than three weeks? If so, explain the circumstances for the delays and list the contract number. (RESPONSE WILL BE VERIFIED THROUGH PAST PERFORMANCE CHECKS)
If this acquisition should be set-aside as a Service Disabled Veteran Owned Small Business, will your company be able to meet the following clauses?
FAR 52.219-27 NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (NOV 2011)
VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION)
How long has your company provided these services?
What services are sub-contracted? Please provide a breakdown of what your company sub-contracts. Please provide percentages of the work you will be providing as self-performed and sub-contracted
Business Category
Name of Company
Type of Service/Supply
Large
Small Disadvantaged Business**
Total Small Business
Woman Owned Small Business
Hub Zone Small Business
Veteran Owned Small Business
Service-Disabled Veteran Owned Small Business
7. Are your services sub-contracted to a large business or another small business?
Can your company handle large volumes of granite and marble orders required?
The requirement will be for these to ship to the Continental District, Southeast District, Midwest District, Pacific District, and the North American District, FOB destination. Will your company be able to meet this requirement of shipping FOB destination?
What districts can your company potentially service for this requirement?
Can your company service multiple districts? if list all of the districts that your company can service.
Please submit electronic responses (via email) to Marica Hall at Marcia.Hall@va.gov no later than 12:00 PM EST on Monday, July 23, 2019. Please submit emails with compressed or small document attachments to ensure timely and successful submission. Submit any questions related to this RFI through email.
QUESTIONS RELATED TO ANTICIPATED DATES FOR SOLICITATION RELEASE WILL NOT BE ADDRESSED.
Disclaimer
THIS NOTICE IS NOT A REQUEST FOR PROPOSALS. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality, No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
Marcia.Hall@va.gov
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