FUJIFILM DIGITAL RADIOLOGY SYSTEM PREVENTIVE MAINTENANCE AGREEMENT
1. SCOPE OF WORK:
Preventive maintenance, calibration services and intermittent emergency repairs are required at the Yakama Indian Health Center (Yakama Service Unit) for an existing Fujifilm digital radiology system to secure proper maintenance of the equipment. The FujiFilm x-ray unit provides for the delivery of radiology services to Native American People and is necessary for direct patient care in support of clinical diagnosis. Maintaining operational availability is a critical component for day to day operations which assures comprehensive public health services are readily available and accessible for eligible patients at the Yakama Indian Health Center.
2. OBJECTIVE:
To provide comprehensive preventive maintenance and calibration services to our Fujifilm digital radiology system.
3. EQUIPMENT INFORMATION:
MAKE: FUJIFILM
MODEL: UNITY SPEEDSUITE
DESCRIPTION: DIGITAL XRAY UNIT
SERIAL #: C-33671
PURCHASED: 03/15/2011
The Fuji SpeedSuite is a fully motorized auto-positioning single detector digital radiology system capable of performing a wide variety of radiology examinations. The equipment is manufactured and produced by FujiFilm Medical Systems USA which is a large business located in Valencia, CA.
4. PERIOD OF PERFORMANCE AND LOCATION:
Services will be performed at the following location:
Yakama Indian Health Service
401 Buster Road
Toppenish, WA 98948
The period of performance date shall be: Determined on the date purchase order is approved by a warranted Contracting Officer.
Period of performance date is estimated for 07/21/14 - 07/20/2015, exactly 12 months.
5. STATEMENT OF WORK:
The Contractor shall provide preventative maintenance which consists of scheduled and emergency repair service performed between the hours of 8:30 am to 5pm, Monday through Friday, excluding FUJIFILM and all federally recognized holidays. Sometimes the clinic is closed certain day(s) pursuant to an Executive Order by the President of the United States or there is inclement weather conditions or facility issues (electrical, water, etc) which may also hinder the normal operating hours and notice of closure will be provided as soon as is practicable by the Yakama Service Unit administrative staff.
One (1) preventive maintenance inspection and calibration per service agreement year, unless otherwise specified.
Maintenance service agreement to include replacement parts, labor and all travel costs. Excludes consumable items, batteries, and x-ray tubes. Glassware coverage is at an additional cost.
Requests for emergency repairs can be made orally.
Maintenance service agreement to include all software updates based upon original OS & application purchased configuration. Excludes software/hardware performance upgrades.
The service technicians/engineers must be factory trained, certified and authorized to repair, calibrate or service Fujifilm proprietary equipment.
Maintenance service agreement includes one (1) hour telephonic response and four (4) hour on-site response for hard down systems within 150 miles of Fujifilm personnel.
MISCELLANEOUS: Amendments and Options - Customer will receive reduced overtime rates for service calls outside covered hours at a 40% discount off standard overtime rates. Customer whose service agreement covers CR readers will receive a 50% discount offlist price for replacement of plates and cassettes.
FEDERAL TRAVEL REGULATIONS: All travel costs/expenses must be in compliance with current federal travel regulations.
FUJIFILM Personnel are required to notify Yakama Service Unit procurement staff prior to services, if it appears labor, materials, supervision, parts and overhead expenses are not covered under maintenance service agreement and the costs will be extra.
6. DELIVERABLE & REPORTING REQUIREMENTS:
Upon completion of all preventive maintenance services, inspections, calibrations and/or emergency repairs, the authorized service technician shall provide documentation of all services performed to the laboratory supervisor, Dianna Arnoux or the x-ray technician, Rojelio (Roy) Sanchez.
Documentation shall include a summary of the services performed, identify parts replaced, results of inspections performed, date of service and be in a reader-friendly format.
7. ON-SITE TECHNICAL CONTACT:
The following individuals or their designee shall serve as a government representative.
Dianna Arnoux or Rojelio Sanchez
Phone: (509) 865 - 2102
Yakama Indian Health Service
401 Buster Road
Toppenish, WA 98948
8. BILLING, PAYMENT & INVOICE INFORMATION:
The contractor will be responsible for all applicable Federal, State, and local taxes and duties.
Payment shall be made in accordance with the Prompt Payment Final Rule (5 CFR 1315, September 29, 1999), which states that disbursement will be made within 30 days of an accepted and approved Invoice by a Contracting Officer when presented to the Finance Office.
FEDERAL TRAVEL REGULATIONS: All travel costs/expenses must be in compliance with current federal travel regulations.
The Contractor shall maintain an "Active" status with the SAM Registry at www.sam.gov as prescribed by the Electronic Funds Transfer (EFT) procedures.
The Government is obligated only to the extent of authorized purchases actually made and received under this contract.
Invoices shall be submitted to:
Joni Landolt, Purchasing Agent
Phone: 509.865.1739
Yakama Indian Health Service
401 Buster Road
Toppenish, WA 98948
Invoices are to be submitted every three months, in arrears for a total of four invoices in a 12 month period. The following information must be included on the invoice as a minimum:
Purchase Order/Contract Number,
Contractor's Name and Address,
Contractor's Employee Identification Number and DUNS number, and
Dates of service, quantity of service, unit cost, and total amount due.
9. CONTRACTOR GOVERNMENT FURNISHED EQUIPMENT AND FACILITIES
The Yakama Indian Health Service does not anticipate a need for contractor furnished equipment.
Joni Landolt, Purchasing Agent, Phone 509-865-1739, Fax 509-865-1739, Email [email protected] - Prudence V. Yellow Owl, Purchasing Agent, Phone 509-865-1763, Email [email protected]
