Events Staffing Services
The University of North Carolina at Charlotte, hereinafter to be referred to as the 'University', invites vendors in the events management industry, hereafter referred to as 'Contractors' or 'Offerors', to submit responses to this Request for Proposal (RFP) to assist the University in its Events Staffing Services in accordance with the terms, conditions, and specifications that are attached.
UNC Charlotte is soliciting bids, through an open competitive Request for Proposals (RFP) process, for Event Staffing Services. The Contractor shall provide all labor, on-site supervision, transportation, equipment (including two-way radios), uniforms, and supplies necessary to perform the event staffing roles as defined in Section 2.1 herein. The tasks to be staffed shall consist of unarmed security officers (i.e. T-shirt security or peer security), and unarmed security officer supervisor. In addition, the Contractor will be asked to provide supplemental staffing for the roles of usher supervisor, ushers, ticket taker supervisor, and ticket takers. The facilities requiring this staffing are the James H. Barnhardt Student Activity Center (9000 seats), the Cone University Center, the Belk Track and Field Facility (4000 seats), the Belk Gymnasium, the Varsity Baseball Field, the Varsity Softball Field, all other recreational/athletic fields, and associated parking facilities. The event staffing shall be used on an as needed basis as ordered by the Recreational Facilities Management Department during the term of the contract for events in the facilities such as intercollegiate sporting events, concerts, trade shows, family shows, circuses, lectures, special University events (Commencement etc.), and other general type events as may be supported by the University. The University will utilize in-house student staff as ushers, ticket-takers, and supervisors for those positions; however, supplemental contracted staff will be necessary to fulfill the staffing requirements for many events. Volunteer staffing may be utilized in certain events.
