Event Management Services
The University would like to contract with a professional management company to coordinate planning and logistics for university events on the campus, and for conferences and meetings that are held on campus. In addition, the new Conference Center and Hotel offers the university a unique opportunity to attract additional conference business to the university, which would take advantage of the new conference center and other outstanding university venues.
It is anticipated these additional conferences will require the services of a professional events management company. The Office of University Relations (UR) manages all campus events; therefore the contractor will work directly with UR to manage campus events on a daily basis. This involves interacting with the units who are planning events, coordinating logistics for the unit and staffing these events as needed. The other units in University Relations that often are involved with university events include Media and Public Relations; Community Relations; Creative Services; and University Information.
In addition, the contractor will need to be experienced in designing complete event plans for potential clients who wish to bring conference business to campus. The contractor will also coordinate with several university departments for logistical support related to supporting conference events, including parking, security, and student union operations which can provide set-up services. In addition, the contractor will make decisions on when outside vendors would be needed to support a conference, and will engage and manage outside vendors as appropriate.
