Emerald Ash Borer Treatment
ASH TREE BORER TREATMEANT
SUPPLIES/SERVICES PRICES/COSTS
The Contractor shall provide all labor, material, tools, management, and equipment necessary to provide and apply trunk injected systemic Emamectin Benzoate for two-year Emerald Ash Borer protection to 134 trees on the Clement J. Zablocki Medical Center, Milwaukee, WI as defined in the Scope of Work (SOW).
SCOPE OF WORK/SPECIFICATIONS
DESCRIPTION OF SERVICES
The Contractor shall provide all labor, material, tools, management, and equipment necessary to provide and apply trunk injected systemic Emamectin Benzoate for two-year Emerald Ash Borer protection to 134 trees on the Clement J. Zablocki Medical Center, Milwaukee, WI as defined in the Scope of Work (SOW).
This work will commence on or near June 1, 2018 when the trees are leafed out.
SAFETY DATA SHEETS
Prior to commencement of services, the Contractor shall provide Safety Data Sheets to the COR in accordance with VA and OSHA regulations
REPORTS
A written ESR report shall be provided to the COR upon completion of each visit. The report shall include a detailed description of the process used including a complete list of acceptable cleaning agents. The report shall also include, but not limited to, manufacturer of products used, UL classification, and a copy of any Safety Data Sheets previously submitted as required by the specifications and OSHA. In addition, each ESR must, at a minimum, document the information listed below legibly and in complete detail. A written report is required upon completion of all work performed under this agreement. Failure to provide written reports could result in delay of payments. Reports must be submitted in original copy. No carbon copies will be accepted.
Name of Contractor
Name of FSE who performed services
Contractor service ESR number/log number
Date, time (starting and ending), equipment downtime, and hours on-site for service call
VA purchase order number (Using the incorrect number could delay processing of invoices)
Identification of equipment to be serviced: ID number, manufacturers name, model, and serial numbers, room location, and any other manufacturer s identification numbers
Itemized description of services performed including location of access panels and documenting of discrepancies, system impairments, and recommendations
Signatures of the FSE performing the services and the VA employee who witnessed the services described
PLEASE NOTE: any charges claimed must be approved before service has begun. Any additional work performed or parts replaced, if applicable, without the written approval of the CO will be performed or furnished at the Contractor s expense.
HOURS OF OPERATION
Normal hours of operation are Monday through Friday from 8:00 am to 4:30 pm, excluding holidays.
Federal and National Holidays observed by the VAMC are:
National Holidays
Federal Holidays
New Year's Day
Labor Day
Independence Day
Memorial Day
Thanksgiving Day
Christmas Day
M L King's Birthday
Columbus Day
President's Day
Veterans Day
Independence Day
4.2.1 Also included would be any other day specifically declared by the President of the United States to be a National Holiday.
4.2.2 When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday.
SECURITY REQUIREMENTS
All contractors working at Milwaukee VAMC shall be fingerprinted prior to being allowed to work on campus.B Contractor ID badges can be obtained from PIV office typically 3-5 days after approved SAC form is received and finger prints clear.B ID badges are required for contractor employees working at VAMC Milwaukee.
Contractor
Furnish SAC form to each employee and subcontractor employee, regardless of how long they will be on site, and have them fill out the form.B Blank SAC form is included as appendix to this specification.
When form is legibly completed by hand, scan each form with file name as above then dash then employee name (e.g., 08 SAC FORM John Doe).B
Email form to VA COR (a.k.a., COR)
VA and Requestor
VA COR signs form, then emails Fingerprinting Office (fingerprinting) and PIV Office (badging) of pending visit from person named, forwarding form as email attachment.
Contractor/Requestor visits Fingerprinting/PIV Office, building 70, E-wing south, ground floor.
VA Fingerprinting Office will check to ensure proper form was received.
VA Processing
Fingerprinting begins background check process. Fingerprinting must be done within 48 hours after contract award.
Assuming background check allows, then within 3 to 10 business days, VA should send to Contractor/Requestor notice that they may now obtain their Physical Access Control (PAC) badge.B
VA PIV Office staff take photo and issue PAC badge.B
Badge Usage
Wear badge, readily visible, above waist level, not on head or hard hat, when on grounds doing work.
Lanyards and clips are not included, but may be purchased at Canteen Store.
Superintendent shall inspect personnel badge (should be visible).B B
Badges allow keyless entry into restricted areas.B Names, dates, and times of access are recorded by VA Police.
Badges will be valid for 90 days.B The PM will notify PIV office to extend badge access for another 90 days if appropriate.
Badge wearer, not anyone else, must get badge issues taken care of.B For example, it is not allowed to hand over badge to superintendent to walk them down to FM or PIV for entering code on back of badge, into SAM box system.B Violations may result in suspension or revocation of construction access.
PROTECTION OF GOVERNMENT PROPERTY
During work execution, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces. Accidental splashes shall be removed immediately. Damage resulting from the Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement, if necessary, at no additional cost to the Government. The Contractor shall be responsible to meet OSHA/Safety requirements in the performance of the work. This shall include, but not limited to, taking all the necessary precautions to protect the patients, visitors, and/or staff at each location. The Contractor shall be held responsible for any injuries and /or damage, which may be caused as a result of the Contractors failure to adhere to these requirements.
Damage
Extreme caution shall be exercised to prevent damage to the building and its contents. Any damage must be reported to the COR immediately for appropriate action. Any damage caused by the contractor will be repaired and/or replaced to the satisfaction of the VA at the Contractor s expense.
REPORTING REQUIREMENTS
The Contractor shall be required to report to the Facilities Management Office, Bldg 70, Wing E or the Graphics Center, Bldg 113 to log in for services performed under this contract. This check in is mandatory. Upon completion of each service visit, the Contractor shall complete a written report as noted in paragraph 4.0. The FSE shall also be required to log out with the above or as specified by the COR. ALL reports shall be submitted to the COR for an Acceptance Signature. If the COR is unavailable, a signed, authorized copy of the report will be sent to the Contractor after the work can be reviewed, if requested or noted on the report.
VA Contact Person(s):
O'Meara, Ann C
Telephone Number & Extension:
414-384-2000 ext. 41062
DEFINITIONS/ACRONYMS
Acceptance Signature VA employee who is authorized to sign-off on the ESR, which indicates that the PM has been concluded or is still pending completion, or that the Emergency Repair has been accomplished or is still in a pending status.
Authorization Signature the COR s signature; indicates that the COR accepts work status as stated on the ESR.
CO Contracting Officer
COR Contracting Officer s Representative
ESR Employee/Vendor Service Report A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.
FSE Field Service Employee - A person who is authorized by the Contractor to perform services on the VAMC premises.
VAMC Department of Veterans Affairs Medical Center
Robert A Boesen
Contract Specialist
Robert.Boesen@va.gov
