Elevator Maintenance and Repair Services
COMBINED SYNOPSIS SOLICITATION NOTICE
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The government anticipates a single (all or none), firm fixed price award. A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.
36C10E20Q0008 the Combined Synopsis Solicitation is issued as a request for quotation (RFQ).
The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2019-02.
The combined synopsis/solicitation is set aside for VETERAN OWN SMALL BUSINESS concerns only. Only quotes submitted by Veteran Own Small Business will be accepted by the Government. Any quote that is submitted by a contractor that is not a Veteran Own Small Business will not be considered for award. Note that only VA verified VOSBs in the VIP database at the time of contract award will be considered for award and non VIP verified firms will be considered non responsive and ineligible for award. The applicable NAIC Code for this solicitation is 238290 Other Building Equipment Contractors and the Small Business Size limitation is $15 Million.
The contractor shall effectively maintain and repair four elevators.
CLIN 0001: Provide elevator maintenance services per the attached Statement of Work. Base Year.
Unit Price___________; Quantity: 12; Unit of Issue: Month; Extended Price ____________
CLIN 1001: Provide elevator maintenance services per the attached Statement of Work. Option Year 1.
Unit Price___________; Quantity: 12; Unit of Issue: Month; Extended Price ____________
CLIN 2001: Provide elevator maintenance services per the attached Statement of Work. Option Year 2.
Unit Price___________; Quantity: 12; Unit of Issue: Month; Extended Price ____________
CLIN 3001: Provide elevator maintenance services per the attached Statement of Work. Option Year 3
Unit Price___________; Quantity: 12; Unit of Issue: Month; Extended Price ____________
CLIN 4001: Provide elevator maintenance services per the attached Statement of Work. Option Year 4
Unit Price___________; Quantity: 12; Unit of Issue: Month; Extended Price ____________
Total Price _________________________
Description of Requirement
The contractor shall furnish small operating parts, labor, transportation and supplies required to accomplish inspecting, cleaning, adjusting, calibrating and to provide minor repairs of four elevators at levels necessary to provide the specified functions to meet the manufacturer s current equipment specifications. This equipment is currently in good working condition. SEE ATTACHED STATEMENT OF WORK.
Period of Performance: Base period-year from 10-01-2019 to 09-30-2019 and four (4) consecutive twelve (12) month option years.
FOB Destination Point: 1600 E. Woodrow Wilson Ave., Jackson, MS 39216.
FAR 52.212-1, Instructions to Offerors Commercial Items, applies to this solicitation. The following provisions and clauses are added as addenda:
52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)
http://www.acquisition.gov/far/index.html (FAR) and
http://www.va.gov/oal/library/vaar/index.asp (VAAR)
52.204-7 System for Award Management (OCT 2018)
52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)
52.212-2 Evaluation Commercial Items (OCT 2014)
The current task order number is VA101V-15-F-0051 and it expires 09-30-2019. Total awarded amount was $36,150.72 for a base and four option years. The award date was 10/01/2014. The awardee was Thyssenkrupp Elevator Corporation.
Questions: Questions to this RFQ shall be submitted via electronic mail to the Contract Specialist (Jorge.Martin@va.gov). Questions will be accepted until July 24, 2019, 2:00 p.m. (CST). The Government is not obligated to respond to any questions received after that date and time. All questions received within the designated timeframe that the Government considers relevant, will be answered. Responses to questions will be provided as amendment to the RFQ that will be made available to all potential Vendors on FBO. Telephonic inquires will not be responded to.
A site visit can be arranged upon request.
SAM Registration: Vendors must be registered in the Systems for Award Management (SAM), and have an active registration at the time quotes are submitted. No contract will be entered into with an unregistered contractor. Internet access allows you to register by completing an electronic on-line registration application at https://www.sam.gov/portal/public/SAM/. On-line Representations and Certifications (ORCA) may also be filled out at this website.
Quote Preparation Instructions:
Specific Instructions:
Quotes shall be submitted electronically to Jorge.Martin@va.gov. The email subject line must contain the following: Quote in Response to 36C10E20Q0008, Elevator Maintenance Services . Responses are due no later than July 31, 2019 @ 8:00 AM. (CST). The maximum size of each email cannot exceed 5 MB. Note that emails that contain compressed files such as Zip files will be rejected by the government server. Only written quotes shall be acceptable and must be received and identified by solicitation #36C10E20Q0008. Vendors bear the burden of ensuring that quotes are emailed on time. The Quotes must include company name, address, DUNS Number, tax identification number (TIN), and point of contact with phone number, and e-mail address.
All Quotes shall be legible and prepared in the format referenced below.
Part I - Executed Request for Quote and Price: The Vendor is required to quote a fully burdened fixed price for the CLIN structure as shown in the above section v. Insert the quoted unit and extended prices in Contract Line Item Number (CLIN) 0001 through 4001. All unit prices shall be represented in two decimal positions only. Example: $0.27, not $0.27458. Vendors shall acknowledge all amendments issued.
Part II - Technical Capability Factor: The Vendor s quote shall be evaluated for its detailed discussion and Vendor s approach to proposed solution(s) and demonstrated ability to perform the type of work described by the SOW.
Part III- Experience Factor: The Vendor s quote shall be evaluated by reviewing aspects of the Vendor s recent and relevant experience.
Part IV Past Performance Factor: The past performance evaluation will be accomplished by reviewing aspects of a Vendor s recent and relevant past performance.
ADDITIONAL INFORMATION:
Any quote submitted to the Contracting Officer after the due date and time shall be considered nonresponsive to the Solicitation and rejected.
It is the Vendor s responsibility to ensure that their quote is submitted in its entirety. Partial quotes shall be considered non-responsive to the Solicitation and shall be rejected.
The Vendor shall clearly separate each Evaluation Factor submitted within their quote.
Vendors shall address each evaluation factor in detail. The Vendor shall include all supporting details necessary for the Government to determine the Vendor s technical qualifications and ability to perform the required services, as well as the adequacy and advantages of the Quote.
The Vendor shall not submit the company s general marketing literature or brochures. Such materials are not considered responsive to the specific evaluation criteria and shall not be evaluated.
The Vendor s technical and experience section shall not exceed ten (10) total pages in length.
The Vendor s past performance shall not exceed five (5) total pages in length.
The Quotes shall be evaluated strictly in accordance with their written content. The Government reserves the right to award without discussions based upon the initial evaluation of Quotes.
Quotes which merely restate the requirement or state that the requirement shall be met, without providing supporting rationale, are not sufficient to meet minimum requirements.
Failure to provide any of the above information or providing inadequate or unclear information will result in the
quote being rated unsatisfactory and ineligible for award.
(End of Addendum to 52.212-1)
Quotes will be evaluated as follows:
BASIS FOR AWARD: This requirement will be competed and awarded under Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition Procedures. The contracting techniques associated with FAR Part 15 do not apply. Following receipt of quotes, the government will perform an evaluation using a comparative analysis of the quotes, in an impartial manner. The government intends to compare what has been quoted to one another to select the quote(s) that is best suited to fulfill the requirement. The evaluation factors outlined in this request for quote will determine suitability. Technical, Experience and past performance when combined are more important than price.
The Government will award a contract resulting from this solicitation to the responsive, responsible Vendor in accordance with FAR 9.104-1 and whose quote conforms to the solicitation, and provides the best value to the Government, price and other non-price factors considered. Since award may be made to the Vendor with other than the lowest price, price is not necessarily the determining factor.
The following factors shall be used to evaluate quotes:
EVALUATION FACTOR 1: TECHNICAL CAPABILITY - The technical capability rating reflects the degree to which the proposed approach has demonstrated the ability to perform elevator maintenance services as required by the solicitation. The technical evaluation rating will be determined by evaluating the following:
Vendors shall submit documentation illustrating a clear description of the management methodology that will be used for executing the effort described in the SOW. THIS DESCRIPTION SHALL INCLUDE: (1) IDENTIFYING KEY PERSONNEL AND THEIR EXPERIENCE/CERTIFICATIONS; (2) ABILITY TO MEET SERVICE CALL RESONSE TIME; (3) DETAILS OF THE VENDOR S PLAN TO MEET THE LIMITATIONS ON SUBCONTRACTING. Vendors must also provide a written statement with adequate assurance that per 13 CFR 125.6 they can meet the limitations of subcontracting. Per 13 CFR 125.6 (1), in the case of a contract for services (except construction), the [prime contractor] will not pay more than 50% of the amount paid by the government to it to firms that are not similarly situated. Any work that a similarly situated subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Since an independent contractor such as a 1099 employee is considered a subcontractor then, each independent subcontractor needs to be registered in VIP as an VOSB to be considered as a similarly situated VOSB entity that does not count towards the limitations of subcontracting.
EVALUATION FACTOR 2: EXPERIENCE: The basis of evaluation under this factor will be focused on the firm s experience in performing recent contracts and /or task orders of similar size, scope and complexity to the work being solicited within the SOW. The quote shall contain information from a minimum of one contract where similar elevator maintenance services were successfully provided. Only quotes that demonstrate relevant experience with providing similar elevator maintenance services shall be eligible for award. Government and commercial sources will be accepted. The Contractor must regularly offer and engage in providing similar elevator maintenance services as described in this solicitation.
EVALUATION FACTOR 3: PAST PERFORMANCE- The past performance evaluation will be accomplished by reviewing aspects of a Vendors recent and relevant past performance. The Vendor shall submit past performance information that is both recent (within the past three (3) years) and relevant (similar in size, scope, and complexity to the requirement being procured), if applicable. Recent and relevant past performance shall be discussed for the prime contractor and/or any major team members or teaming partners proposed to support this contract. The Vendor is provided an opportunity to submit a list of no more than three (3) of the Vendor s most recent and relevant past performance information on projects: similar in size, scope, and complexity to the requirement being procured under this solicitation, performed for Government agencies and/or commercial customers within the last three (3) years from the solicitation release date. The past performance submittals shall include (when applicable): Contract Number, Contracting Officers (CO): Name, Phone number and Email address, Contracting Officers Representatives (COR): Name, Phone number and Email address, Non-Government Points of Contact (if applicable), Total Contract Value at time of award and final price after any/all modifications, Initial Period of performance (POP) and final POP after any/all modifications, Narrative describing the requirement and reason for any modifications which effected price or performance period. The Government reserves the right to obtain past performance data from other sources than those identified by the Vendor in evaluating past performance. In the case of a Vendor without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Vendor may not be evaluated favorably or unfavorably on past performance. Therefore, the Vendor shall be determined to have unknown past performance. In the context of confidence, the Vendor will be evaluated as Unknown Confidence and shall be considered neutral.
EVALUATION FACTOR 4: PRICE- The Vendor is required to quote a fully burdened fixed price for the CLIN structure as shown in Section v. Insert the quoted unit and extended prices in Contract Line Item Number (CLIN) 0001 through 4001. All unit prices shall be represented in two decimal positions only. Example: $0.27, not $0.27458.
The Government shall evaluate price to determine whether or not it is considered fair and reasonable in accordance with FAR Part 13.106-3.
FAR 52.212-3, Offeror Representations and Certifications Commercial Items applies to this solicitation. The offeror must have completed the annual representations and certifications electronically via the SAM website access through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________.
FAR 52.212-4, Contract Terms and Conditions Commercial Items applies to this solicitation. The following FAR and VAAR provisions and clauses are added as addenda:
52.204-13 System for Award Management Maintenance (OCT 2018)
52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)
52.217-8 Option to Extend Services (NOV 1999)
52.217-9 Option to Extend the Term of the Contract (MAR 2000)
52.232-18 Availability of Funds (APR 1984)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)
52.233-1 Disputes (MAY 2014)
52.252-2 Clauses Incorporated by Reference (FEB 1998)
(FAR) http://www.acquisition.gov/far/index.html
(VAAR) http://www.va.gov/oal/library/vaar/index.asp
52.252-6 Authorized Deviations in Clauses.
VAAR 852.203-70 Commercial Advertising (JAN 2008)
VAAR 852.219-11 VA Notice of Total Veteran-Owned Small Business Set-Aside (JUL 2016) (DEVIATION) VAAR 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018)
VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2012)
VAAR 852.237-70 Contractor Responsibilities (APR 1984)
52.212-5, Terms and Conditions Required to Implement Executive Orders Commercial Items, applies to this solicitation. The following provisions and clauses are selected as appropriate to this solicitation:
Paragraph b applicable clauses:
(4) 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2016)
(8) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred,
Suspended, or Proposed for Debarment (OCT 2015)
(22) 52.219-28 Post-Award Small Business Program Representation (Jul 2013)
(25) 52.222-3 Convict Labor (June 2003)
(27) 52.222-21 Prohibition of Segregated Facilities (FEB 1999)
(28) 52.222-26 Equal Opportunity (MAR 2007)
(30) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)
(33) 52.222-50 Combating Trafficking in Persons (MAR 2015)
(42) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)
(49) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)
(56) 52.232-34 Payment by Electronic Funds Transfer Other Than System for Award Management (Jul
2013)
Paragraph c applicable clauses:
(2) 52.222-41 Service Contract Labor Standards (MAY 2014)
(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)
In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination.
Employee Class: 23210 Elevator Repairer; Monetary Wage Fringe Benefits: WG-10.
(4) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment
(Multiple Year and Option Contracts) (MAY 2014)
(8) 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015)
(9) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017)
Wage Determination 2015-5153 (Rev.7), dated 12/26/2018, is hereby incorporated by reference and made part of this solicitation. This wage determination is for services performed at the Jackson, MS location. The applicable wage determination can be found here: https://beta.sam.gov/wage-determination/2015-5153/7/document
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Quotes are due no later than July 31, 2019 by 8:00 AM Central Standard Time.
For additional information, please contact the Contracting Officer, Jorge Martin at (314) 253-5386 or by e-mail at Jorge.Martin@va.gov
Jorge Martin
314-253-5386
Jorge.Martin@va.gov
Jorge.Martin@va.gov
