EMail Archiving Solution
The Village of Downers Grove is looking for an e-mail archiving solution. The Village utilizes Microsoft Exchange Server 2003 for its e-mail. Our current email system consists of slightly less than 400 users on a single server with the following specifications:
Dell PowerEdge 2850
2x3.6 GHz Xeon processors
4 Gb RAM
Windows 2003 Enterprise Edition SP1
This server also runs Blackberry Enterprise server v 4.1 with approximately 20 users
Any potential e-mail archiving solution should have the following features:
Minimum impact on the e-mail servers performance. The Village prefers a system that uses log shipping as opposed to a journal mailbox or MAPI.
Ability to either remove archive e-mails from the information store or replace them with stub e-mails that link back to the archived e-mail. Whether an e-mail should be removed or stubbed should be controllable by policy based on age of e-mail or specific user or group.
Users should have ability to view their own archived e-mails but not modify them in any way. Browser based access to the archive is preferred.
Archive should maintain users mailbox structure (i.e.: custom folders etc.)
System should archive all of a users mailbox including contacts, calendar items, sent items, etc.
Administrator should have the ability to designate e-mail reviewers and give them access to specific, or all, users archives.
System should implement automated removal of items based on retention policies and have a legal hold feature to defeat the removal of designated e-mails or items.
Please include all software purchase costs as well as first years maintenance costs in RFP response. Also include recommended hardware configuration for a server to run the system.
