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Drug Testing Labels and Printing Ribbons

Hawaii, United States
Government : Military
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The 413th Contracting Support Brigade, Regional Contracting Office - Hawaii, is performing market research through this Sources Sought inquiry for a firm fixed price Basic Purchase Agreement (BPA) type contract. This is NOT A SOLICITATION for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding:


•(1)  The availability and capability of qualified business sources able to provide the required supply and incidental service to Tripler Army Medical Center on Oahu.


•(2)  The size classification of the capable businesses relative to the North American Industry Classification System (NAICS) code for the proposed acquisition;


•(3)   If the capable businesses are HUBZone small businesses; service-disabled veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged small businesses.


 Anticipated NAICS:


323111 Commercial Printing (except Screen and Books)


Small Business Size Standard: 500 Employees




•·         The Forensic Toxicology Drug Testing Lab, (FTDTL), Tripler Army Medical Center (TAMC), on Oahu, HI requires 2.3 mil white polyolefin labels which will adhere to the following characteristics:


•1)    The label adhesive shall be flexible enough to allow label position adjustments for minimum of 3 hours followed by permanent adhesion within 24 hours on paper, metal, plastic, and glass surfaces. The labels will be applied along the horizontal and vertical axis of tubes, sample bottles, and vials. The individual labels shall be easily pealed back and removed from the release liner. The labels shall be quickly removable and transferable from glass tube to glass or plastic vials during the extraction process without leaving adhesive residue on the glass or plastic tube or vial and without smudging the barcode or human readable characters to the point of non-readability.


•2)    The labels shall not show any evidence of lifting or flagging at the edges after 3 days of exposure at room temperature, exposure to 20 minutes in an autoclave at 250 degrees Fahrenheit and 15 psi (total time of over 40 minutes in the autoclave), or after repeated removal and reapplication on glass or plastic test tubes during chemical extraction procedures.


•3)    The labels may be exposed to chemicals such as methanol, ethyl acetate, methylene chloride, iso­octane, iodopropane, iodomethane, isopropanol, 1-cholorobutane, dimethylsulfoxide, triethylamine, tetramethyl ammonium hydroxide, ammonium hydroxide, sodium hydroxide, potassium hydroxide, phosphoric acid, acetic acid, sulfuric acid, and hydrochloric acid. Labels should not fall off, or shrink under such exposure, and the print should not smear to the point of non-readability. This requirement also applies to exposure in the laboratory autoclave.


•4)    The labels must adhere to the glass tubes, plastic sample bottles, and glass vials when condensation occurs when removing tubes, vials, and bottles from freezer temperatures and refrigerated temperatures to room temperatures, and when glass tubes are placed in a heating apparatus in which steam condensation collects on the outer glass surface.


•5)    Storage stability of rolled and fan folded labels shall be 12 to 18 months at 70 to 80 degrees Fahrenheit and 75% relative humidity after receipt of labels.


•6)    The release liner substrate shall be die cut to allow each label to be removed individually from the label roll. The gap between labels shall be 1/8 inch.


•·         Vendor will supply the 10 different types of labels:

•1)    Thermal transfer blank labels, Size: 1.45669" (37mm) x .590551(1Smm), 1/8" space between each label - qty. 154 rolls per year, Roll must fit in fit in a Zebra 3842/GX430t Printer

•2)    Thermal Transfer Label, Blank, Size: 1.5" x .375", 1/8" space between each label - qty. 48 rolls per year, roll must fit in Godex label morpher/duplicator printer

•3)    Thermal Transfer Label, Blank, S-475 Polyolefin, Size: 2.875" x 1.5", to be used in a Zebra 110X14 or 110XIII - qty. 10 rolls per year

•4)    Piggy Back, BLANK Thermal Transfer Label, Outer Label Size: 2.875" x 1.5", 16 cut Small Internal Labels, to be used in a Zebra 110XI4 or 110XIII - qty. 30 rolls per year

•5)    Custom Printed Standard Folder Labels, Size; 4.0" x 1.011, Fanfold, Pre-Printed In sets of 4, Perforated at every 4 Labels - qty. 7200 sets per year, ship once a year or as needed.

•6)    Pre-Printed Bar Code Single Ply Labels, Total Label Size: 2.875" x 1.5", Internal Label Size: 1.4375" x 0.375" , 4 label sets per sheets/number, 12 sheets/numbers per set - qty. 600 sets per month, ship twice a year  for a 6 month supply (Figure 6) (Format: "YYM-BBBB-FF"; Y = Year, M = month Code, BBBB = Batch Number (1 - 600) , FF = form number(1-16)

•7)    Pre-Printed Bar Code Single Ply Labels, Total Label Size: 2.875" x 1.5", Internal Label Size: 1.4375" x 0.375"   Each set cut, folded, and separated into sets of 12 numbers/labels - qty. 50 sets per month, ship twice a year for a 6 month supply. (Figure 7) (Format: "YYM-BBBB"; Y = Year, M = month Code, BBBB = Batch Number (1- 600)

•8)     Pre-Printed Bar Code Single Ply Labels, Total Label Size: 1.5" x 1.5", Internal Label Size 1: 0.625" x 1.5", Internal Label Size 2: 0.292" x 1.5", Each set contains 120 Unique sequenced labels in which the format shall look like "TYYMonth Code0-three digit batch number-sample number (example 'TYYMB-BBB-SSS'; YY = Year, M = Month Code, BBBB = batch number (1-600), SSS = sample number (1-120Qty of pre-printed label are 600 sets (batches) per month, ship once a month. Vendor will also supply blank labels, to be used in a Zebra 110XI4 or 110XIII - qty. of 1 case per year, shipped once a year

•9)    Thermal Transfer Label, 2-WIDE, Blank, Vertical Tick, Size 1.5" x 1.5", 1/8" space between each label - qty. 8 rolls per year

•10) Thermal Transfer Label, Piggy Back Blank, 5 Small Label and 1 Large Label, Size 2.90625" x 1.71875", 1/8" space between each label, must be able to be used in Zebra 110Xiii or 110XI4 - qty. 3 rolls per year


•·         Vendor will supply three different types of ribbons:

•1)  General Purpose Resin, Size: 2.5"(64MM) x 74M (242'), that will be used in a Zebra 3842/GX430t Printer

•2)  L3 Wax/Resin, CSO, Size: 2.13" x 300M, will be used in a Godex label morpher/duplicator printer

•3)  Premium Wax/Resin Ribbon, Size: 3.54" x 450M, will be used in a Zebra 110XIII and 110XI4 printer.

•·         The contractor shall provide the labels in accordance with the Minimum Salient Characteristics.

•·         Shipping is FOB Destination to Tripler Army Medical Center, HI 96859.

•·         Tripler Annual Purchase Amount 2013 - 2016:


Anticipated Delivery:


•·          30 Days After Date of Contract Award to Tripler Army Medical Center, HI 96859.


Submission of Capability Statement /Information Sought:

Interested, qualified and equipped organizations should submit a tailored capability statement for this requirement:


1. Not to exceed 20 single-sided pages that clearly detail the specifications of the specified labels and printer ribbons;


2. Include on the top of the first page of your capability statement:


• Indication of current certified small business status or indication of a large business

• Organization's name

• Point of Contact

• Address

• DUNS number

• Cage Code


3. Provide past performance history and any previous Government Contract numbers similar in scope to this Sources Sought notice.


Information Submission Instructions:


All capability statements sent in response to this SOURCES SOUGHT notice must be electronically (via email) to Deborah Olivieri, Contract Specialist by  5 July 5:00 pm HST. All response must be received by the specified date due date and time in order to be considered. ANY RESPONSES RECEIVED AFTER THE SPECIFIED DATE/TIME WILL NOT BE CONSIDERED.


 Disclaimer and Important Notice:


This notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. The Government reserves the right to use the information provided by the respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organizations qualifications to perform the work. Incomplete response will not be considered in determining market availability. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted.




No proprietary, classified, confidential or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary information in any resultant solicitation(s).

Deborah Olivieri, Contract Specialist, Phone 8086561043, Email

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