Design and Production of 2009/2010 Annual Report
The Organization is seeking proposals on the design and production of its Annual Report for 2009/10. The 2009/10 Annual Report should, as a minimum requirement, match the content structure of Organization 's 2008/09 Annual Report.
The proposal for the 2009/10 Annual Report should cover the following specifications:
1. Theme: There should be an overall theme for the publication. Creative agencies are required to extract and relate the theme to what has been achieved in previous Organization Annual Reports.
Details of the organization's activities can be found on the Organization website at http://www.costi.org. Where there are suggestions for more than one concept or theme, a maximum of three will be accepted. Previous Annual Reports can be viewed at http://www.costi.org.
2. Number of Pages: The Annual Report content will be a minimum of 20 to a maximum of 25 pages, plus covers.
3. Design & Graphics: All submissions must provide design concepts for at least:
a. Annual Report cover
b. Inside pages one page per section, (e.g. General section, Finance section)
c. Annual Report envelope options
4. Specifications:
The standard page size previously produced is 8" x 11" in portrait or landscape, however alternative sizes will be accepted.
Two colour or four colour process design accepted.
5. Cost information: All Artworks, design and photography if any costs should be submitted in breakdown format. The production details should also be submitted as per the details above. Samples of recommended print paper specifications should be supplied with the financial proposal.
6. Production timeline: The design and production of the Organization Annual Report must be completed by October 30, 2010. Any changes to the timeline must be agreed by both parties.
Submission Information
Portfolio: Minimum of five samples indicating relevant design work.
Cost Estimate: All candidates must submit an estimate based on the work outlined above. Printing fees excluded. An hourly rate for design services must also be submitted, should there be additional design services requested that may be over the existing scope of work.
Selection Criteria
Firms shall be selected for interviews/presentations based on the information provided in the proposals and the following criteria:
Professional Experience: Past experience and performance on graphic design projects of similar size and scope to this project (provide references) and the quality of the firm's professional personnel to be assigned to the project and the quality of the firm's management support personnel to be available for consultation. Quality and success of plans produced for other clients.
Project Approach: The proposal contains a clear and comprehensive project approach that addresses all of the objectives detailed on page 1. Quality of proposed plan and strategy.
Related Work:
Work samples are well organized, clear, and concise, with little or no analytical, grammatical, and/or typographical errors.
Demonstrated experience in the design and production of communication and marketing materials, including annual reports, direct mail campaigns, brochures, flyers, advertising campaigns.
Superior technical skills and knowledge in design application software,
Qualifications and experience of Firm in developing and implementing plans to other organizations and institutions.
Strong and effective writing, organization, presentation and communication skills.
Cost
Reference from Clients
Timelines for Completion
Evaluation
Method of Evaluation/Ranking System
1. Previous Experience and Portfolio, Concept Design: 45%
2. Interview for discussion of workflow, timing of turnaround and design process: 15%
3. Cost and Hourly Rate: Organization is not bound to go with the lowest bid, or any bid during this process. The decision making pertaining to costing will attempt to balance the flat cost of the Annual Report design, with an affordable rate for miscellaneous, ongoing work: 40%
Timeline
Submissions of interest, including a cover letter, design concepts portfolio sample, cost estimate and hourly rate must be submitted no later than 4:00 pm on August 26, 2010
