Design Build Solar PV (North Las Vegas VAMC)
Table of Contents:
Section I, General Information
Section II, Summary of the Scope of Work
Section III, Solicitation Information
Section IV, Step One Requirements
Section V, Industry Day Information
Section I, General Information:
The Department of Veterans Affairs Program Contracting Activity Central (VA-PCAC) is conducting an Advisory Multi-Step Process in accordance with FAR Part 15.202 and Design/Build Selection Process (FAR 36.303) to design and construct a Solar PV System for the North Las Vegas VA Medical Center. This procurement will be a 100% set-aside for SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB). Step one in this process, VA-PCAC is requesting interested parties to submit a Written Letter of Interest and information specified in Section IV of this notice. Once received, the Government will then evaluate the information to determine who would likely be a viable competitor. After completion of the evaluation, the Government will notify, in writing, each firm whether the Government believes, based upon the submission, it would likely be a viable competitor in the resultant acquisition which VA-PCAC expects to conduct. Potential Offerors that meet the submission requirements outlined in the solicitation and provided a written response to this multi-step pre-solicitation notice may, at its election, participate in the expected resultant acquisition regardless of the advice provided by the Government in response to its submission. Potential Offerors that do not submit written responses to this pre-solicitation notice will not be eligible to compete in the subsequent steps of this procurement. Parties contemplating participation in the resultant acquisition are strongly encouraged to participate in this Advisory Multi-Step Process.
Section II, Summary of the Scope of Work:
Provide the necessary labor, material, equipment and qualified supervision to design and construct a fully functional Photovoltaic Solar System for the VA Medical Center, North Las Vegas, located at 6900 Pecos Rd., North Las Vegas, NV 89086. The scope of work shall include the base and option items listed below.
" Base Item: Develop an approximate 20,000 gross square foot area north of the ring road, directly across from Parking Lot C and an approximate 20,000 gross square foot area west of Parking Lot A for the purposes of temporary parking for VAMC patients and visitors. The temporary parking areas should include points of egress and ingress; shall be sub-base with either crushed concrete or crushed limestone with application of a primer. Parking spaces shall be striped.
" Base Item: Design and construct carport structures to shade parking spaces in Parking Lots A, B, C, D, E, & F providing approximately 2.5 to 3 MW of power with fixed solar panels installed at a 12.5 degree tilt.
" Base Item: Remove rock medians in areas where carports are being constructed. Resurface area where rock medians were removed to match existing asphalt.
" Option Item: Install an approximate 1.33 MW Solar Farm in the Southeast corner of the VA Property bounded by North Walnut Rd. to the East and East Deer Springs Way to the South, an area of approximately 275,000 square feet. Solar Panels to be ground mounted, fixed (no tracking is required) and mounted at a 12 degree tilt. Panels to be oriented to the south for optimum UV exposure.
" Option Item: Install a steel truss canopy structure to shade the four existing water storage tanks providing approximately 200 KW of power with flat or tilt fixed solar panels.
" Option Item: Install an approximate 500 KW expansion of the Solar Farm in the Southeast corner of the VA Property bounded by North Walnut Rd. to the East and East Deer Springs Way to the South, an area of approximately 87,500 square feet. Solar Panels to be ground mounted, fixed (no tracking is required) and mounted at a 12 degree tilt. Panels to be oriented to the south for optimum UV exposure.
Work includes but is not limited to the equipment and material selection, all structural elements, concrete placement, grounding/ bonding, lightning protection, DC / AC electrical distribution, Lighting under carport canopies, grading, trenching, asphalt replacement, installation and interconnection of a complete Photovoltaic solar system.
The contractor is solely responsible for determining the techniques, means, methods, and materials of installation to meet the requirements of this contract. All work shall comply with OSHA, VA Design Standards and local code requirements including seismic requirements.
Section III, Solicitation Information:
In accordance with FAR part 15 The Government intends to award a contract or contracts to the responsible Offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors in the solicitation. Responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.
All evaluation factors other than cost or price, when combined, are significantly more important, than cost or price. Evaluations will be based on the following evaluation factors. Evaluation factors are listed in descending order of importance.
1. Technical Approach
2. Management Plan
3. Past Performance
4. Cost/Price
The Period of Performance for this project is 720 calendar days after NTP is issued.
Estimated Cost Range is between $10,000,000.00 - $20,000,000.00.
Tentative Schedule:
Milestone Date
Pre-Solicitation (Step 1) 7/3/2014
Industry Day (Step 1) 7/17/2014
Responses Received (Step 1) 7/28/2014
Notification of Viable/Non-Viable Status (Step 1) 8/4/2014
Solicitation Issued (Step 2) 8/6/2014
Pre-Proposal Conference (Step 2) 8/12/2014
Technical Questions Submission Suspense Date 8/15/2014
Proposals Received(Step 2) 9/2/2014
Contract Award(Step 2) 9/29/2014
Notice to Proceed 10/20/2014
Estimated Project Completion 10/9/2016
Section IV, Step One Requirements:
If you are an interested firm, please provide a response to the questions below with a Written Letter of Interest. All information submitted is subject to verification. Additional information may be requested to substantiate responses. Your Written Letter of Interest shall not exceed 20 pages in Microsoft arial size 12 font and shall be submitted via email to [email protected]. All responses shall be received by July 28, 2014, 4:00 PM EDT.
1. Provide company name, cage code, DUNS number, Dunn & Bradstreet number, company address, Point-of-Contact name, phone number, fax number, email.
2. Corporate Experience: Provide no more than three projects completed or ongoing within the last three years in which the Offeror's proposed design build team has worked together on previous design build contracts similar in size, complexity and scope to this project. The Offeror's submission should include at a minimum:
a. Project title, location and brief description of the Scope of Work.
b. Project owner and name and telephone number of the owner's contact person.
c. Project Prime Contractor and Major Subcontractors.
d. Project Statistics including start and completion dates (original vs actual) for design and construction; project cost; building type and square footage (example: Medical Facility/10,000 Square Feet).
3. Key Personnel Experience: At a minimum, provide resumes for the following key personnel proposed for this project:
a. Overall Project Manager.
b. (Architect) Design Project Manager.
c. Construction Project Manager.
d. Project Site Superintendent.
e. Architect/Engineer Field Representative.
f. Electrical Engineer
g. Structural Engineer
4. Capability to Perform:
a. Provide the Offeror's total bonding capacity, current available bonding capacity and expected available bonding capacity for 2014.
b. Provide the offeror's current workload and availability of adequate staff to manage and complete this project within the period of performance outlined in Section III.
c. Per VHA Directive 2011-036 Safety and Health During Construction, Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) Violations: For a Contractor to be eligible for an award, a Contractor shall have no more than three (3) serious, or one (1) repeat, or one (1) willful OSHA or EPA violation(s) in the past three (3) years and have an Experience Modification Rate (EMR) of equal to or less than 1.0. Provide information demonstrating that your firm has had no more than three (3) serious, or one (1) repeat, or one (1) willful OSHA or EPA violation(s) in the past three (3) years and have an Experience Modification Rate (EMR) of equal to or less than 1.0.
****Note, past performance surveys will be utilized in Step 2 for evaluation of past performance. In Step 2, Offerors will be required to submit a past performance survey to all references (project owners) for projects submitted under Corporate Experience in Step 1. In the event the company itself does not have relevant past performance, past performance surveys may be submitted on contracts performed by the Key Personnel proposed under Key Personnel Experience in Step 1.****
Section V, Industry Day Information
The Industry day for the North Las Vegas Solar PV project was completed July 17, 2014. The following documents are provided as a result of the Industry Day:
North Las Vegas Site Map
North Las Vegas Site Aerial Photo
VA701-14-R-0179 Industry Day Sign In Roster
VA-PCAC Response to Frequently Asked Questions
Scott Elias
Program Contracting Activity Central
6150 Oak Tree Blvd, Suite 300
Independence OH 44131
Contract Specialist
