Chillicothe Dental Air Package
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is VA250-17-Q-0731 and is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars 2005-94 & 2005-95. The associated NAICS code is 339114, Dental Equipment and Supplies Manufacturing; Small Business Size Standard is 750 employees. This is a 100% set aside for a Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB).
BACKGROUND
The current dental air and vacuum system in use at the Chillicothe VAMC dates back at least 30 years and is at risk of imminent failure. The existing system does not fully comply with NFPA 99 for Category 3 Piped Gas and Vacuum Systems. Upgraded service equipment is needed to ensure that Dental Service can provide care to the Veterans they service without interruption.
SCOPE
Contractor shall disassemble the existing dental air and vacuum system from Building 31 and provide and install a new air and vacuum system that complies with NFPA 99, Category 3 Piped Gas and Vacuum Systems.
SPECFIC TASKS
Task 1 Removal - Contractor to supply all labor and materials to dismantle the old dental air and vacuum system and remove system from the building for disposal.
Task 2 Installation of Equipment to Existing Utilities 1) Deliver all material and equipment to the Chillicothe VAMC and facilitate staging of these items in the basement level mechanical room that services the Dental Clinic on the second floor. Contractor to incur all labor and shipping costs for this subtask, 2) Install new equipment and connect to existing utilities, 3) Provide and install conduit, wire, and breakers in existing panel to new compressor and vacuum system, 4) Utilize existing conduit and wire from basement level mechanical room to the Dental Clinic on the second floor for connection to an auxiliary panel, 5) Demo existing feeds for existing equipment once new feeds are operational
DELIVERABLES
Dental Vacuum System
Large facility dry vacuum system to accommodate 30 users
Dual Motor 2 X 7.5 HP, 208/230/460 volt 3 phase power (voltage must be verified)
Each motor to produce 175 CFM @ 8 of mercury vacuum at 3450 RPM
Regenerative blower type, base mounted, with VFD drives and control panels
80 Gallon stainless steel separator tank with float protection
Automatic wash down system for the separator tank. Flushes the tank out daily for 10 minutes.
Amalgam Separators
Shipped replacement collection containers for first service
Accommodates up to 20 operators
Maximum Flow 1000 ml/min
Maximum Temperature = 120B0 F (52B0 C)
Maximum Vacuum = 15 Hg (51 kPa)
ISO 11143 certified by NSF International
Functional for wet or dry vacuum systems
Oil-less, Skid Mounted, Scroll Compressor System
Compressor system shall be a skid mounted design consisting of multiple oil-less scroll compressors; dryer with purge control, filtration system, dew point monitor, wired control panel, and corrosion resistant air receiver. The oil-less scroll system shall be modular in design to fit through a standard 36 doorway and be fully compliant with the latest edition of NFPA 99. The dental air system shall be provided with single point connections for electric, discharge air, and condensate drains.
The compressors shall be belt driven oil-less rotary scroll single stage, air-cooled oil-less construction with absolutely no oil needed for operation. The rotary design shall not require any inlet or exhaust valves and shall be rated for 100% continuous duty. Direct drive compressors shall not be used. Tip seals shall be of a composite PTFE material and be rated for 10,000 hours operation. Compressor bearings shall be external to the air compression chamber, and shall all be serviceable for extended compressor life. Bearing maintenance shall not be required until 10,000 run hours. Compressors with bearings that are not accessible for service have a limited life span and shall not be accepted. Compressors shall have an integral radial flow fan for cooling and shall not require any additional electric cooling fans. Each compressor to be equipped with the following components:
Isolation, check, and safety valve (1 for each base mount unit)
ODP electric motor, belts & belt guard (1 for each base mount unit)
Air-cooled aftercooler with separator (1 for each base mount unit)
Thermal malfunction protection device (1 for each base mount unit)
Pumps can have all major maintenance performed by only removing the fixed scroll side
Compressor shall be rated for a minimum 30,0000-hour run life
Unit shall include an adjustable slide base under each motor for ease of belt replacement and tensioning.
Receiver tank shall be an ASME National Board registered 200 psig working pressure, vertical air receiver provided with:
Pressure and sight gauge, and relief valve
Manual and automatic electric timed tank drain
3-valve bypass plumbing
External paint and internal lining designed to resist corrosion
The control system shall provide automatic lead/lag activation based on demand and automatic alternation of all pumps to equalize the amount of usage among the available pumps. The control panel shall include:
A color touch screen panel which displays the operating status of the unit. The touch screen will display pump status, pump faults, pump run hours, system pressure, system alarms and service alert notifications for the pumps, dryer(s), and dew point monitor.
Building automation communication gateway, through a gateway server card with BacNetB. protocol and web server features. Web server features include email notifications in case the system is in alarm or has achieved one of its maintenance intervals and requires service.
Ethernet port for connection to BacNetB. server or direct connection to facility Ethernet for viewing of system operations and status via device IP-address.
A programmable logic controller (PLC) that includes logic programmed to appropriately manage start-stop, lead-lag and other pump operations.
Remote ON OFF capabilities programmed into the PLC with contacts to connect to an auxiliary panel
UL508A listed control panel in a NEMA 12 enclosure.
Purification system
ISO 8573-2:2001 Class 2: water- -40B0F (-40B0C) PDP
ISO 8573-2:2001 Class 2: dirt- Class 2: Dirt: 1 m
Dryer shall have a minimum working pressure of 58 psig and a maximum working pressure of 232 psig
Dryer shall deliver a continuous supply of dry filtered air at a constant pressure
Dryer shall be a heat-less, desiccant type with a pressure reducing valve and pre and after filters
Automatic dew point dependent switching to reduce purge frequency
Monitoring Equipment
Dew point monitor with both audible and visual alarms, and dry contacts for remote alarm signal
Automatic calibrating
System Connections
System supplied with a remote air intake connection and flexible connectors for both intake and discharge
All piping to comply with NFPA 99 requirements
System to be supplied with vibration isolation pads
The Contractor shall deliver the equipment, FOB Destination. Delivery/Installation shall begin within sixty (60) calendar days ARO, work shall be completed no later than 90 calendar days after the start date.
The place of performance shall be at the Chillicothe VAMC, 17273 State Route 104, Chillicothe, Ohio 45601. All equipment, work, and services to be performed in Building 31.
PERFORMANCE MONITORING
All work to comply with NFPA 99
Interruption of existing medical air systems shall not be made without the coordination of the Medical Center. The medical center shall be notified 14 days in advance of proposed interruption. The interruption shall not be made without written permission from the Medical Center.
Installer qualifications shall meet those qualifications stated in ASSE 6010. Provide the name and copy of the ASSE qualifications of each person completing the installation.
Brazing process and operators shall be qualified per ASME BPVC Section IX or AWS B2.2/B2.2M.
The installing contractor shall maintain as-built drawings of each completed phase for verification; and, shall provide the complete set at the time of final systems certification testing.
Initial blow down, initial pressure test for positive pressure gas systems and copper Level 3 vacuum piping, initial cross-connection test, initial piping purge test, and initial standing positive-pressure gas piping tests shall be conducted for a Category 3 compressed air system as required by NFPA 99. All test results shall be documented and submitted to the COR.
SPECIAL CONSIDERATIONS
All work that removes the current system from service to be performed during off hours and/or weekends when the Chillicothe VAMC Dental Clinic is closed. All equipment to be operational during normal clinic hours. Any preparatory work that does not affect the clinic operation, or operation of the system, may be performed during normal business hours.
No additional follow-on work has been identified or should be required.
All work and equipment is subject to inspection and acceptance by the Contracting Officer s Representative, in accordance with the criteria and specifications listed in this Statement of Work, and the approved submittals furnished by the Contractor.
All work and equipment is subject to independent, third party verification and testing by a party technically competent and experienced in the field of medical gas and vacuum pipe testing, in accordance with ASSE 6030, Professional Qualifications Standard for Medical Gas System Verifiers. The third-party system verification will be provided by the Government. Any discrepancies noted, in accordance with NFPA 99 Chapter 5, shall be corrected by the Contractor before acceptance by the Government.
All technicians installing Level 3 Gas-Powered Supply Systems to be certified in accordance with ASSE 6010, Professional Qualification Standard for Medical Gas Systems Installers.
RISK CONTROL
All work and equipment to be supplied in accordance with NFPA 99, Health Care Facilities Code, Chapter 5, Gas and Vacuum Systems.
The installation of medical gas and vacuum systems shall be made by qualified, competent technicians who are experienced in performing such installations, including all personnel who install the piping system. All technicians installing NFPA Category 3 Piped Gas and Vacuum Systems to be certified in accordance with ASSE 6010, Professional Qualification Standard for Medical Gas Systems Installers.
Installation of NFPA Category 3 Piped Gas and Vacuum Systems and to be certified by independent, third party verification and testing by a party technically competent and experienced in the field of medical gas and vacuum pipe testing, in accordance with ASSE 6030, Professional Qualifications Standard for Medical Gas System Verifiers.
SUBMIT (Required with Quote)Added.
Manufacturer's Literature and Data including: Full item description and optional features and accessories. Include dimensions, weights, materials, applications, standard compliance, model numbers, size, and capacity.
Qualification of the Installer: Provide the name and copy of the ASSE qualifications of each person completing the installation.Leave it in .just kills me because this is Construction
Complete operating and maintenance manuals including wiring diagrams, technical data sheets and information for ordering replaceable parts.
Include complete list indicating all components of the systems.
Include complete diagrams of the internal wiring for each item of equipment.
Diagrams shall have their terminals identified to facilitate installation, operation and maintenance.
SPECIAL INSTRUCTIONS
A site visit will be held July 20, 2017, at 10:00am at the place of performance, Chillicothe VAMC, Building 31, 17273 State Route 104, Chillicothe, Ohio 45601.
The Contracting Officer's Technical Representative (COTR), for this project is George Fowler, Maintenance and Operations Supervisor, Telephone: (740) 773-1141, Extension 6583. Contact Mr. Fowler directly for technical questions regarding this RFQ.
NOTE: OFFERORS MUST PROVIDE DESCRIPTIVE LITERATURE, TO INCLUDE CURRENT WARRANTY PROVISIONS TO SUPPORT THE GOVERNMENT S EVALUATION OF THE OFFERED PRODUCT(S). (See Clauses FAR 52.211-6 Brand Name or Equal and VAAR 852.211-73 Brand Name or Equal)
The selected Offeror shall comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors -Commercial Items, FAR 52.212-3, Offeror Representations and Certifications-Commercial Items - the selected offeror shall submit a completed copy of the listed representations and certifications or confirm that the annual representations and certifications was completed electronically via the SAM website accessed through http://www.acquisition.gov; FAR 52.212-4, Contract Terms and Conditions-Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.204-10, 52.209-6, 52.211-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.223-18, 52.225-1, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions.
The following VAAR Clauses apply
852.203-70 Commercial Advertising
852.211-70 Service Data Manuals
852.232-72 Electronic submission of payment requests
852.246-70 Guarantee (at least one year)
852.246-71 Inspection
The Following VAAR Provisions apply
852.211-72 Technical Industry Standards
EVALUATION CRITERIA/ SUBMISSION OF OFFER
Evaluation Process: Any award resulting from this solicitation will be completed using the procedures under FAR 13. Offerors will be evaluated utilizing Lowest Price Technically Acceptable to the Government. To be considered technically acceptable, offers must be determined by the Government to fully meet or exceed all salient characteristics specified in this solicitation on a pass-fail basis.
Quotes shall be sent by e-mail only to: stacy.massey@va.gov no later than 12:00 pm ET, July 27, 2017. Telephone inquiries will not be accepted. Questions pertaining to this solicitation shall be sent by e-mail only to: stacy.massey@va.gov no later than 12:00 pm ET, July 26, 2017. Questions received after the specified date and time will not be considered.
*NOTE* SDVOSB/VOSBs must be verified for ownership and control and listed in the Vendor Information Pages at https://www.vip.vetbiz.gov when offers are submitted and at the time of award. (See Clause 852.219-11 Total Service-Disabled Veteran-Owned Small Business Set-Aside.) Offers received from concerns that are not Service-disabled Veteran-owned Small Business (SDVOSB) or Veteran-owned Small Business (VOSB) concerns shall not be considered and will not be evaluated.
Stacy Massey
Contract Specialist
stacy.massey@va.gov
937-268-6511x3135
Procurement Point of Contact
