Decontamination Kits to Support DS WMD Countermeasures Division
1.0 Purpose
This is a Request for Information (RFI) as outlined in FAR 15.201(c)(7). The purpose of this RFI is to accomplish market research pursuant to Federal Acquisition Regulation (FAR) Part 10, and to identify qualified businesses and interested sources capable of providing the supplies described herein. This notice is issued solely for information and planning purposes and does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), Request for Quote (RFQ) or any other type of commitment on the part of the government to conduct an acquisition for the below-listed supplies in the future. Respondents are advised that the government will not pay for information submitted in response to this RFI, nor will it compensate respondents for any costs incurred in the development/furnishing of a response. The government will not entertain telephone calls related to this RFI.
Please note that a decision not to submit a response to this RFI will not preclude a vendor from participating in any future RFP, IFB or RFQ.
2.0 Background
The Bureau of Diplomatic Security (DS) is the law enforcement and security arm of the Department of State (DOS). DS is responsible for providing a safe and secure environment for the conduct of U.S. foreign policy. The mission of the WMD Countermeasures Division within DS is to design, implement, and sustain a global WMD Countermeasures Program that provides posts worldwide the necessary awareness, equipment, and training to respond to a chemical, biological, radiological or nuclear attack.
3.0 Requirements
The WMD Countermeasures Division is in search of potential sources of prepackaged personal decontamination kits capable of decontamination of both traditional chemical warfare agents and toxic industrial chemicals from skin. The kit must be commercial off-the-shelf (COTS) and must include two components: 1) a dry, non-woven fabric wipe and 2) an active decontamination component that is FDA cleared for use on skin. All components that comprise each kit must be vacuum packed into a clear re-sealable pouch measuring 8" x 10". Each kit must feature external labeling that at a minimum includes the date of manufacture and a manufacturers lot number for each item inside. The kits must have a shelf life of 5 years from date of manufacture. The vendor's facility must be FDA registered for kitting of medical devices and the vendor must provide FDA registration number. Potential vendors must also maintain a current ISO9001:2008 certification and provide the necessary verification documentation.
4.0 Instructions
If your firm is interested in this opportunity, we request that you respond to this notice with the following information:
1. Company name, address, points of contact including phone numbers and e-mail addresses, manufacturing sites and locations;
2. In an easily identifiable location, include your company cage code and DUNS number, as well as the socioeconomic status under NAICS Code 423450, Medical, Dental, and Hospital Equipment and Supplies (e.g. HubZone, 8(a), Woman-Owned, etc);
3. Past performance references along with brief descriptions of the products produced and the quantities involved;
4. Any certifications, special licensing or industry recognized awards or credentials your firm may hold regarding the manufacturing or kitting of the decontamination kit identified in your firm's response;
5. Details of your firm's manufacturing approach, methods, standards, management, quality/inspection along with other related information;
6. Detailed information of the specifications of the decontamination kit (please include pictures), indentify sizes, indentify if the kit is a commercial off the shelf product, if the components are manufactured in the U.S. or abroad/where, storage and operating temperatures, whether or not the material can be left on skin after use, detailed identification of operability, any Material Safety Data Sheets (MSDS) for the components;
7. Identify how each decontamination kit is labeled (i.e., serial number, lot number, manufacture date and expiration date) and identify how units are packaged, including the materials used for packaging and whether the packaging is re-sealable;
8. Include any training manual (identify whether or not a copy of the manual is in each packaged unit[s]) and discuss any additional training that is needed to operate the decontamination kit;
9. Provide appropriate third party test reports to support the kits efficacy in the neutralization and or removal of chemical warfare agents and toxic industrial chemicals from skin;
10. Include warranty information and service life when retained in original packaging, as well as limits in product function if not used by a certain date post-manufacturing;
11. Identify any positive or negative environmental factors, whether in the manufacturing or use of the kit;
12. Include the logistical operation approach: Is your firm able to deliver decontamination kits from sites, and what is your firm's customary procedure for transporting the kits?
13. Discuss customary delivery timelines for masks for bulk orders (assume 10,000 units). Also, discuss the typical timeline from manufacturing to final inspection/delivery;
14. Summary: Provide brief concluding remarks as you deem appropriate.
4.1 How to Respond
Please address each of the fourteen (14) items listed above to the best of your firm's ability, given time and resources, within a 20 page limit. There will be no compensation for responses to this sources sought notice. All participation is purely voluntary and shall incur no costs to the Government. Please submit your response no later than July 22, 2014 at 2:00pm Eastern Time, with electronic copies sent to the following points of contact:
Andrew J. Lloyd, Contracting Officer - [email protected]
Nick A. Wilhelm, Contract Specialist - [email protected]
Andrew J. Lloyd, Contracting Officer, Phone 703-312-3675, Email [email protected]
