Daily Park Permits
This is an open-ended contract between the vendor and the State of Nebraska to furnish an
undetermined quantity of Daily Park Permits in a given period of time. An estimated annual usage is
the number listed as quantity (QTY) on the Invitation. This amount is for reference only and is not
to be construed to be either a minimum or maximum.
Attachments
Images of permits are attached for reference (material and construction) only. Permits as specified
in this ITB may deviate (color, art, dimension, etc.) from previous issues.
Recycled Content
Permits are to be manufactured with materials in accordance with Presidential Executive Order 13101
(section 505) and section 6002 of the Resource Conservation and Recovery Act, all permits bid and
supplied must contain a minimum of 30% post consumer (PC) content (20% if 30% is not reasonable
available or as otherwise specified). Prior to award and or at any time during the term of the contract,
written verification and/or certification of recovered material content from the mill/ manufacturer may be
required (62 FR 44809) and must be provided within 5 business days of a request. Non compliance
may void the bid, or be grounds to cancel the contract.
Bidder Instructions
Bidder must respond to each of the following statements. Specifications listed are minimum
conditions that must be met in order for a bidder to qualify for the award. A yes response means
the bidder guarantees they can meet this condition. A no response means the bidder cannot
meet this condition and will not be considered. Other responses should be used only with a
narrative response explaining in detail any deviation from the bidders ability to meet the condition,
and an explanation of how this would be determined to be an acceptable alternative to meeting the
condition. Alternatives must be detailed in such a way that allows such deviations to be fully
evaluated. The State of Nebraska shall determine at its sole discretion whether or not the vendors
alternative is an acceptable alternative.
Yes No Other
_____ _____ _____ Orders
Orders will be placed either by, phone, fax, e-mail or Internet (if available).
All orders must reference a job number and purchase order number and
both must be referenced on the packing slip, and invoice.
Comments:
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_____ _____ _____ Substitutions
Vendor will not substitute any item that has been awarded without prior
written approval of State Purchasing Bureau.
Comments:
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_____ _____ _____ Late Fee
Failure to meet delivery deadline may subject vendor to a $250.00 per day
fine and or termination of the contract. Fine may be deducted from the
invoice.
Comments:
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Page 3 of 9
Yes No Other
_____ _____ _____ Price
Prices quoted shall be per thousand (M) price and be firm for 120 days from
effective date of contract and are to be net; including transportation and
delivery charges fully prepaid by the bidder F.O.B., in place, Permits Section,
Nebraska Game and Parks Commission, 2200 N. 33rd Street, Lincoln, NE.
with no additional charges allowed for packing, handling, or partial delivery
costs. Any request for a price increase must be submitted in writing to the
State Purchasing Bureau a minimum of 30 days prior to proposed effective
date of increase, and must show cause and be accompanied by supporting
documentation (such as notification letter from the mill/manufacturer).
Further documentation may be required by the State, to authenticate the
increase (such as mill/manufacturer invoices). Failure to supply any
requested supporting documentation may be grounds to cancel the contract.
The State further reserves the right to reject any proposed price increase(s),
cancel the contract, and re-bid if determined to be in the best interest of the
State. Price increases may not be considered if submitted at time of
renewal. No price increases are to be billed to any State Agency without
prior written approval from the State Purchasing Bureau. The State of
Nebraska shall receive full proportionate benefit of any decreases for the
term of the contract period.
Comments:
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_____ _____ _____ Usage Report
A usage report may be required to be submitted to the State Purchasing
Bureau sixty (60) days prior to the end of the contract year and/or at any
time during the term of the contract within 10 days after a written request.
The report is to contain, at a minimum, item description, percentage of
recycled content and percentage of PC content, annual usage per contract
item, average order quantity, per ordering agency. Additional information
may be deemed necessary and will be conveyed to the contractor.
Comments:
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_____ _____ _____ Invoices
An itemized invoice including the ordering agency name, individual,
purchase order number, product description, unit cost, extension and total
charges will be mailed to the bill to address on the purchase order.
Discrepancies on invoices will be corrected to the States satisfaction within
fifteen (15) days.
Comments:
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Yes No Other
_____ _____ _____ Packaging, Shipping and Fulfillment
All permit books shall be shrink-wrapped in numerical sequence with 20 books
per package with the lowest numbered book on top. Shrink-wrapped bundles
must be packed in corrugated cardboard boxes. The total box weight shall not
be more than 35 pounds each. Each box shall be sealed and labeled. All boxes
are to be plainly labeled as to contents and quantity. Entire order must be
delivered by October 7th.
Comments:
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Delivery
_____ _____ _____ Deliveries will be made to Permit Section, Nebraska Game and Parks
Commission, 2200 N. 33rd Street, Lincoln, NE 68503. Dock hours are
8:00am 4:00pm, Monday through Friday (excluding State Holidays and/or
as otherwise directed.)
_____ _____ _____ At the time of delivery, a designated Game and Parks employee will sign the
invoice/packing slip. The signature will only indicate that the order has been
received and the items actually delivered agree with the delivery invoice.
This signature does not indicate all items were received in good condition
and/or that there is not possible hidden damage or shortages.
_____ _____ _____ Delivery personnel will be required to deliver and off-load all products to a
specified area in the Permits Section. It will be the vendors responsibility to
provide any equipment needed to complete the delivery process.
Comments:
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Quality
_____ _____ _____ Product quality must meet specifications and be considered for the term of
the contract. A guarantee of satisfactory performance by the supplier and
meeting delivery dates are considered to be an integral part of the purchase
contract resulting from this bid invitation. Failure to conform to these
specifications constitutes a breach of this contract and the State of Nebraska
may reject the entire order or any part thereof and recover damages of such
breach.
_____ _____ _____ All materials must be of first quality, under standard production by the
manufacturer and be of standard design, complete as regularly advertised
and marketed and be of proven performance. Products are to be fully
guaranteed and may be returned for full credit or replaced (at the States
option) for any reason and for the duration of the contract with no additional
charges for shipping or restocking.
Comments:
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Yes No Other
_____ _____ _____ Proof/Production Sample
A proof is required prior to production. Printer must provide color proofs
(including the locations of all perforations, scores and numbers). Proofs
must be approved by the Game and Parks Commission before printing, and
the Game and Parks Commission may require that a representative be on
hand during press runs, as well as final construction and assembly. Vendor
must provide one week advance notice before each press run. The
production sample is to be provided within 30 days ARO.
Comments:
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Samples / Testing
_____ _____ _____ Samples of similar work printed in the bidders facility, utilizing materials as
bid may be required prior to award or anytime during the term of the
contract. Samples may be included with the bid, and must be provided within
5 business days of a request. Failure to provide samples or samples not
meeting the specifications may void the bid or may constitute a breach of the
contract.
_____ _____ _____ Vendor awarded this bid must maintain a product quality equal to the
provided sample for the duration of the contract.
Comments:
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_____ _____ _____ Artwork
Artwork for all permits will be provided to the vendor in camera-ready form or
as an electronic file, such as QuarkXPress (PC version) or Adobe PDF.
Artwork for the permits will be available by July 10. Printer must provide
page proofs (including the locations of all perforations, scores, and numbers)
no later than August 10. Proofs must be approved by the Commission
before printing. Vendor must provide one week notice before each press
run.
Comments:
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_____ _____ _____ Prepress Specifications
Vendor must accept artwork in camera-ready form or as an electronic file,
such as QuarkXPress (PC version) or Adobe PDF. Vendor must provide
sample for agency approval prior to final approval of contract. Vendor must
return camera-ready artwork and/or electronic files at completion of the job
and acknowledges that payment may be withheld if these materials are not
returned.
Comments:
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Yes No Other
Daily Permits and Books
_____ _____ _____ Daily Permits will be printed on 50# (minimum) white, uncoated, pressuresensitive
litho paper, preferably with at least 30% post consumer content.
The surface of the paper must allow writing with ballpoint, rollerball or felt-tip
pens as well as pencil.
Mill/Sheet: ____________________ % PC:_________
_____ _____ _____ Daily Permits shall have a colored front and back cover which will consist of
90 lb index stock, preferably with at least 30% post consumer recycled
content. The color of the covers will change each year.
Mill/Sheet:_____________________%PC_____________
Daily Permits and Books
_____ _____ _____ Daily Permits will be printed in black and one PMS color with soy-based ink.
The PMS color will change each year. The ink must be sun-fast and durable
for at least 72 hours. Permits must include an adhesive strip on either the
right or left hand side of the face of the permit so that the permit will adhere
to the inside of a windshield and the face of the permit may be read from the
vehicles exterior. The adhesive strip must also adhere to the fender or
frame of vehicles without windshields.
_____ _____ _____ Daily Permit front covers will be printed in black, soy-based ink on both
sides. Cloth or vinyl tape will be applied to the left bound edge of each book
of sufficient width to cover the side stitching or staples on both the front and
back covers. If the book is stapled, the tape must be sufficiently strong to
prevent staples from penetrating it. Daily permit books will be bound with
blue tape.
_____ _____ _____ Daily Permits will be printed five per page in books of 50.
_____ _____ _____ Daily Permit books shall have pages which are 10 inches high and 6 inches
wide. Pages will be perforated horizontally at 2 inch intervals between each
permit (four horizontal perforations). Each page will also have one vertical
perforation between each daily permits 1.5 inch wide stub section and 4.5
inch decal section.
_____ _____ _____ Daily Permit perforations must permit the easy removal of individual permits
from each page without tearing either the stub or the adjacent permit. Books
will be numbered in consecutive order, and the cover of each book shall be
printed to indicate the numbers of the permits it contains.
_____ _____ _____ Daily Permit books will be numbered consecutively from 0001 through 7600
(or appropriate ending number). Book 1 shall contain 000001 through
000050, book 2 shall contain permits 000051 through 000100, and so on.
Comments:
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Yes No Other
_____ _____ _____ Bid Compliance
Specifications have been read and fully understood. Any exceptions have
been written on the bid or attached.
Comments:
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