DHS CS&C - Facility Rental with AV Equipment and Support
The Department of Homeland Security (DHS), National Protection and Programs Directorate (NPPD) Office of Cybersecurity and Communications (CS&C) has a requirement to rent venue space as well as AV equipment and services for an event to be held on August 16th, 2018 in the Washington, DC metropolitan area.
(i) This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in Subpart 12.6 of the FAR and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued.
(ii) The solicitation number for this requirement is RNCC-18-60047 and is being issued as a Request for Quotation (RFQ).
(iii) This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-98.
(iv) This procurement is unrestricted. The North American Industry Classification System (NAICS) code is 531120 for Lessors of Nonresidential Buildings (except Miniwarehouses), which has a size standard of $27.5 million.
(v) The Department of Homeland Security, Office of Procurement Operations intends to award a Firm Fixed Price purchase order. The contract line item number (CLIN) for this requirement is as follows:
CLIN Description
0001 Conference Space Rental (August 16, 2018)
0002 AV Equipment and Services (August 16, 2018)
(vi) See Attachment I Statement of Work and Attachment II Clauses. Both attachments will be incorporated into the awarded purchase order.
(vii) The period of performance for this purchase order is August 16, 2018.
(viii) FAR 52.212-1 Instructions to Offerors -- Commercial Items (Jan 2017) is incorporated into this solicitation. Offerors may obtain the full text version of this provision electronically at www.acquisiton.gov/far/
Offerors shall submit the following information as part of their quote:
- Total Firm-Fixed-Price quote for CLIN 0001 and CLIN 0002 in section v of this solicitation. The fixed rate shall be inclusive of all services described in the Statement of Work.
- Confirmation that the Offeror can meet the availability, venue specifications and location requirements.
Quotes must be submitted by the venue. Quotes submitted by third-parties will not be accepted.
(ix) FAR 52.212-2 Evaluation -- Commercial Items (Oct 2014) is incorporated into this solicitation.
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:
-Availability
-Venue Specifications (Including Capacity and Other Specific Requirements Outlined in the Statement of Work - Attachment I)
-Location (Including Metro and Restaurant Accessibility)
The technical factors above are listed in descending order of importance. Availability is more important than Venue Specifications, which is more important than Location, and when combined, are more important than price. Venue capabilities will be verified by the Government through independent research.
Please note: the Government reserves the right to request a site visit of the venue prior to award.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of Provision)
(x) FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (Nov 2017) is to be submitted with your quote by ensuring the venue's System for Award Management (SAM) record is active.
(xi) FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (Jan 2017) applies to this acquisition. See Attachment II- Clauses.
(xii) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2018) applies to this acquisition. See Attachment II- Clauses.
(xiii) There are no additional contract requirements or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable for this solicitation.
(xv) Quotations are due no later than Friday, July 20 at 3:00 PM Eastern Standard Time. Quotes shall be e-mailed to Contract Specialist, Matthew.Wetzel@hq.dhs.gov and Contracting Officer Paula.Nusbaum@hq.dhs.gov.
(xvi) For information regarding the solicitation, please contact Matthew.Wetzel@hq.dhs.gov
Matthew Wetzel, Contract Specialist, Phone 202-447-0944, Email Matthew.Wetzel@hq.dhs.gov - Paula Nusbaum, Contracting Officer, Phone (202) 447-0907, Email Paula.Nusbaum@hq.dhs.gov
