RFP : Cytology Laboratory Services in Georgia, United States

Purpose:
To provide cytology services to Georgia women.
Deliverables of the participating cytology laboratory:
 Meets all state and federal regulations for cytology laboratories. (Congress
passed the Clinical Laboratory Improvement Amendments (CLIA) in 1988
establishing quality standards for all laboratories testing to ensure the accuracy,
reliability and timeliness of patient test results regardless of where the test was
performed. The final CLIA regulations were published in the federal Register on
February 28, 1992. On January 24, 2003, the Centers for Disease Control and
Prevention (CDC) and the Centers for Medicare & Medicaid Services (CMS)
published final CLIA Quality systems laboratory regulations that became effective
April 24, 2003.)
 Abides by all state and federal laws, rules and regulations related to confidentiality
of an individual’s records.
 Complies with current federal requirements and is licensed under the laws of the
state of Georgia
 Assures the laboratory performs the following services:
o Furnish a daily courier service to pick up specimens at the Aldredge Health
Center, 99 Jesse Hill Jr Dr, Atlanta, GA 30303. These pick up and
delivery will occur each day by 4:00 p.m. EST., Monday through Friday,
excluding Fulton County holiday(s). The courier must have the ability to
deliver specimen to the laboratory daily.
o Prepares and reads all slides and sends results to the County Health
Department within 10 �" 15 working days.
o Pap smear results of Atypical squamous cells cannot exclude High grade
squamous intraepithelial lesion (ASC-H), High grade squamous
intraepithelial lesion ( HSIL) , Squamous cell cancer or Abnormal glandular
cells are to be reported to the county Health District’s health center by
telephone or FAX within 5 working days. The health center location is
indicated by the clinic number printed on the 3150 pap smear form
o Any laboratory specifications concerning specimen collection and handling
are to be discussed with the District Health Director or his/her designee.
 Report Pap smear results using most current Bethesda System of classification.
 Provide Pap smear collection supplies including slides, cervical cytobrushes,
mailing supplies, or pick up service.
 Utilize the State Cervical Cancer Screening forms (3150) for all pap smears
regardless of payer source.
 The Contractor (vendor providing this service) will address data discrepancies
with the laboratories
Report discrepancies and resolution to the State Cervical Cancer
Screening Program.
Reporting Requirements:
 The contracted cytology laboratory meets the following reporting requirements:
o All clients’ data for Pap smear results regardless of payment source, i.e.
results on patients with Medicaid, Medicare and/or insurance will be
transmitted to the State Cancer Screening Program within 30 days.
 Submit client data electronically bi-monthly to the State Cancer Screening
Program
 Submit additional data into the Women’s Health Coordinator’s upon request