Courier Services Erie VA Medical Center
THIS IS NOT A SOLICITATION. This is a Sources Sought Notice only and is issued to conduct market research and gain knowledge of current market capabilities. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This notice is issued solely for information and planning purposes and does not constitute a solicitation or a guarantee to issue a solicitation in the future. This notice does not commit the Government to contract for any supply or service. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Not responding to this notice does not preclude participation in any future solicitation, if issued. This announcement is based on the best information available at this time and is subject to future amendment.
The Department of Veterans Affairs, Network Contracting Office 4, is conducting a market survey to identify potential sources to perform a firm fixed price contract, to include a base year and four possible option years, for Courier Transportation Services in Erie, PA, as follows:
1. Scope.
The Contractor will accept sealed packages containing cash, checks and other securities from the Agent Cashier's Office and VA Canteen Service Erie VA Medical Center (EVAMC), Erie, PA, for delivery to an associated financial institution in Erie, PA. Contractor will receive cash, checks and other securities from the associated financial institution in Erie, PA, and will deliver back to Agent Cashier and VA Canteen Service at the EVAMC.
2. Specific Tasks (not comprehensive).
Contractor will accept sealed packages containing cash, checks and other securities from the Agent Cashier's Office and VA Canteen Service Erie VA Medical Center (EVAMC), Erie, PA, 16504 for delivery to an associated financial institution in Erie, PA.
Contractor will deliver sealed packages to an associated financial institution in Erie, PA and receive cash, checks, and other securities.
Contractor will deliver sealed packages back to EVAMC s Agent Cashier and VA Canteen Service on the same day.
Contractor will be bonded; and provide all vehicles, gasoline, insurance, and personnel necessary to accomplish regularly scheduled courier services between the Erie Veterans Affairs Medical Center (EVAMC), and an associated financial institution in Erie, PA.
The courier will sign a log book in Agent Cashier Office and Canteen Service documenting return receipt of the locked bag (to include date, time of delivery, and name and signature of VA personal receiving the locked bag).
Vehicles used in the performance of this contract will be licensed and meet all minimum vehicle requirements as mandated by the Department of Transportation, to include insurance.
Contractor will meet all requirements of Federal, State and City code regarding operation of this type of business. The Contractor will be responsible for protecting the personnel furnishing the services under this contract. To carry out this responsibility, the Contractor shall provide the following for these personnel, as a minimum: workers compensation, income tax withholding and social security payments. The parties agree that Contractor personnel shall not be considered VA employees for any purpose and shall be considered employees of the Contractor. Contractor must possess at least the minimum amount of liability insurance for operation of courier services within the State of Pennsylvania.
Drivers will be licensed and bonded in accordance with the Federal, state and local transportation authorities. Documentation of such is to be provided to the Contracting Officer.
Drivers will not make non-emergent stops, for any reason, during the transport of items under this contract.
Certificates of Insurance shall be received before start of work.
3. Delivery Schedule.
Courier Services will be required every day Monday through Friday, except for Federal or bank holidays.
Pick-up time at the EVAMC must be between the hours of 10:00AM and 12:00PM OR 12:30PM and 2:30PM. All deposits must be delivered to the associated financial institution in Erie, PA before 3:00PM for EVAMC to make electronic transmission to the Federal Reserve Bank
Pick-up of EVAMC currency order and deposit tickets from the associated financial institution in Erie, PA and delivered to Agent Cashier and/or VA Canteen Services must be on the same day if the Contractor has no secured storage area. Next day delivery is acceptable if Contractor has secured storage.
Capabilities Statement and Documentation:
Companies are invited to provide their capabilities, experience and knowledge in the provision of Courier Transportation Services. Sources are asked to provide information to demonstrate their answers to the following items of information:
1. General information about your company to include:
Company Name:
Company Address:
GSA Contract Number and Expiration Date (if applicable):
Company DUNS:
Company NAICS Code(s):
Point of Contact Name:
Point of Contact Phone Number:
Point of Contact Email Address:
Company Website (if available):
2. The North American Industry Classification System Code (NAICS) is 492110, Couriers and Express Delivery Services, and the Small Business Size Standard is 1,500 employees.
3. Based on market response, the following clauses may be included in a resulting solicitation, should one be issued:
VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside
VAAR 852.219-11, VA Notice of Total Veteran-Owned Small Business Set-Aside
FAR 52.219-6, Notice of Total Small Business Set-Aside
Accordingly, prospective contractors will be required at time of solicitation response to certify to the applicable limitation on subcontracting requirements in 13 CFR 125.6, with reference to the appropriate set-aside. Please include in the response to this sources sought your ability or inability to certify to the clause applicable to your organization.
4. Provide a summary of your firm s ability to provide the services described in this announcement.
In addition to a Capability Statement, submissions can include specifications, brochures, and manuals as attachments.
Submit responses via email to thomas.cossentino@va.gov no later than 11:00 AM EDT, 10/21/2019, with Sources Sought number ERIE 36C24420Q0027 in the subject line. Telephone responses shall not be accepted.
Prospective Contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete electronic annual representations and certifications in SAM prior to award of a contract. SAM is located at https://sam.gov/SAM/ and consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is NO cost to use SAM.
No solicitation document is available at this time; this notice is to acquire information only.
Thomas A. Cossentino
Contract Specialist
Thomas.Cossentino@va.gov
