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Cooler Evaporator Repair

Wisconsin, United States
Government : Federal
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The Department of Veterans Affairs is issuing this sources sought synopsis as a means of conducting market research to identify Veteran Owned Small Business parties having an interest in and the resources to support a requirement to remove existing and install new evaporator for walk in cooler at the Jesse Brown VA Medical Center in Chicago, IL. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 238220 Plumbing, Heating, and Air Condition Contractors
THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.
Scope: The contractor shall provide all labor, travel, materials and the necessary equipment to remove and install new evaporator for walk in cooler located in 6254.

Specific Tasks/Deliverables

Remove existing defective evaporator, furnish and install new evaporator.
Installation to include wiring existing electrical feed, installation of proper TXV, and performing leak search and repair.
404A in the system is to be reused and added if necessary to adjust for correct superheat.
Replace heat trace and insulation on the condensate line once the current line has been modified to fit new evaporator.

Hours of Operation.
Normal hours of coverage are Monday through Friday from 7:30 am to 4:30 pm CST, excluding holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by COR or designee.

Holidays include:

New Years' Day Labor Day
Martin Luther King Day Columbus Day
Presidents' Day Veterans' Day
Memorial Day Thanksgiving Day
Independence Day Christmas Day
And any other day specifically designated as a national holiday by the President of the United States.

Place of Performance.
Jesse Brown VA Medical Center
820 S. Damen Ave
Chicago, IL 60612-3728

Period of Performance.
Award Date -

Performance Monitoring.
Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the performance monitoring of this contract.

Direct Observation-(Can be performed periodically or through 100% surveillance.)
Periodic Inspection-(Evaluates outcomes on a periodic basis. Inspections may be scheduled [Daily, Weekly, Monthly, Quarterly, or annually] or unscheduled, as required.)
The Government shall document positive performance. Any report may become a part of the supporting documentation for any contractual action.
When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.
When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's program manager.
The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.
Any CDRs may become a part of the supporting documentation for any contractual action deemed necessary by the CO.
Security Requirements.
Vendor will not have access to VA Sensitive Information, patient records, or data.
For repairs or services performed during normal work hours, 7:00 a.m. to 4:40 p.m. at the Jesse Brown VA Medical Center, contractor s repairman shall report to Dennis Minefee, the Contracting Officer Representative (COR) at the Plumbing Shop, Room 2T16. Contractors shall sign-in and obtain a badge and return the badge at the end of the day. After all work is complete, the contractor s repairman shall again report in person to Dennis Minefee at the room listed above, submit a written service report outlining the services performed and completed to include location and parts used.
The government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated.
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR VETERAN OWNED SMALL BUSINESSES, SMALL BUSINESSES, SOLE SOURCED OR PROCURED THROUGH FULL AND OPEN COMPETITION. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 9:00 AM EST on August 26, 2019. All responses under this Sources Sought Notice must be emailed to

Frederick C Weddington III
Contract Specialist

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