Cleaning Services Duct and HVAC Buffalo VAMC
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COMBINED SYNOPSIS/SOLICITATION
Cleaning of Sterile Processing Services (SPS) Heating, Ventilating & Air Conditioning (HVAC) System
(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and FAR part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through fedbizopps.gov on RFQ reference number 36C24219Q1177.
(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-03.
(iv) This procurement is being issued as competitive open market Small Business set-aside solicitation. The North American Industry Classification System (NAICS) code is 238220, Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of $15 Million. The Product Service Code is J041 Maintenance/Repair/Rebuild -Refrigeration, Air Conidtioning, Air Circulation Equipment.
(v) The Contractor shall provide pricing to provide Cleaning of the Sterile Processing Services (SPS) Heating, Ventilating & Air Conditioning (HVAC) System located at the Buffalo VA Medical Center from October 11, 2019 through Sunday, October 13, 2019. Please include the price of service in the table below:
Description
Unit Price
Unit
Quantity
Total
SPS Duct cleaning
JOB (JB)
1
Ceiling Doors
EACH (EA)
Duct Doors
EACH (EA)
Total
(vi) Description of requirement: The contractor shall provide all requirements identified in the attached Statement of Work (SOW).
(vii) Awardee shall coordinate with the Contracting Officer s Representative (COR) prior to performance.
Place of Performance:
Buffalo VA Medical Center
3495 Bailey Ave.
Buffalo, NY 14215
USA
(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1, and all offers must reference:
Solicitation number for this requirement as 36C24219Q1076
Name, address and telephone number of offeror
Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all of the technical evaluation sub-factors. Failure to address all of the sub-factors will result in your package being determined incomplete.
Terms of any express warranty, if applicable
Price. Price should be for all services detailed in section v of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractor s package being determined to be incomplete.
Acknowledgement of any solicitation amendments
Past performance information
A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation
Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation may be excluded from consideration
The following provisions are included as addenda to FAR 52.212-1:
52.204-7 Systems for Award Management (OCT 2018)
52.204-16 Commercial and Government Entity Code Reporting (July 2016)
852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JUL 2016)
852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)
(ix) The provision at FAR 52.212-2, Evaluation Commercial Items (OCTOBER 2014), applied to this acquisition.
The following are considered Acceptable/Non-Acceptable factors. Failure by the contractor to meet these qualifications or provide evidence of them in their submitted quotation will result in immediate disqualification from award. These factors are non-negotiable and must be addressed in their entirety.
Award shall be made to the contractor whose quotation offers the lowest priced technically acceptable to the government, considering technical capability, past performance, and price. The government shall evaluate information based on the following evaluation criteria:
Factor 1 Technical Capability: Technical capability is defined as an offeror s ability to satisfy the solicitation s requirements, providing the highest quality service to the specified facilities. Technical Capability will be determined on the basis of the qualifications of the offeror s capability statement.
Provide a maximum of a 10 page capability statement demonstrating technical Capability to meet all of the requirements of the Statement of Work.
Factor 2 - Past Performance: Identify at least three references, preferably federal agency contracts, including contract number, dates of performance, points of contact, and telephone numbers, whereby you have provided the same or similar services, of the magnitude described in this solicitation. References will be considered in the evaluation process.
Factor 3 Price: Vendor s price must be fair and reasonable as determined by Contracting Officer s price analysis. Vendor must provide a cost breakdown for services to be performed and a labor mix for personnel in order for the contracting officer to properly evaluate price reasonableness.
Except when it is determined in accordance with FAR 17.206(b) not to be in the Government s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price. Evaluation of options will not obligate the Government to exercise the option(s).
The contractor will be evaluated based on the following: reliability, cost, order accuracy, delivery/timeliness, quality, business relations, personnel, customer support, and responsiveness. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contracting office will also review performance history in CPARS. Offerors without relevant past performance or for whom past performance information is not available, will receive a neutral rating.
Failure to provide the information requested in the evaluation criteria may result in being found non-responsive.
(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.
(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:
52.204-13 System for Award Management Maintenance (OCT 2018)
52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)
52.219-6 -- Notice of Total Small Business Set-Aside. (Deviation 2019-O0003)
52.228-5 Insurance-Work on a Government Installation (JAN 1997)
CL-120 Supplemental Insurance Requirements
52.232-40 Providing Accelerated Payments to Small Business Subcontractors
52.237-2 -- Protection of Government Buildings, Equipment, and Vegetation.
852.203-70 Commercial Advertising (MAY 2008)
852.215-71 Evaluation Factor Commitments (DEC 2009
852.232-72 Electronic Submission of Payment Requests (NOV 2018)
852.237-70 Contractor Responsibilities (APR 1984)
852.270-1 Representatives of Contracting Officers (JAN 2008)
(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.
The following subparagraphs of FAR 52.212-5 are applicable:
52.219-28, Post Award Small Business Program Rerepresentation (JUL 2013)
52.222-3, Convict Labor (JUNE 2003)
52.222-21, Prohibition of Segregated Facilities (APR 2015)
52.222-26, Equal Opportunity (SEPT 2016) (E.O. 11246)
52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).
52.222-50, Combating Trafficking in Persons
52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513)
52.225-13, Restrictions on Certain Foreign Purchases (JUNE 2008)
52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT 2018)
52.222-41, Service Contract Labor Standards (AUG 2018)
52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)
52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015)
52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017)
(xiii) The Service Contract Act of 1965 does apply to this procurement; the applicable wage determination is attached to this combined synopsis/solicitation.
(xiv) N/A
(xv) This is a small business set-aside open-market combined synopsis/solicitation for Cleaning of Sterile Processing Services (SPS) Heating, Ventilating & Air Conditioning (HVAC) System located at the Buffalo VA Medical Center.B The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
Submission shall be received not later than 4:00 PM EST, Monday, September 6, 2019. The government shall only accept electronic submissions via email, please send all quotations to Richard Amodeo at Richard.Amodeo@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
(xvi) Direct your questions to Richard Amodeo, Contracting Officer, 585-297-1460 x 72381; Richard.Amodeo@va.gov.
Richard Amodeo
Richard.Amodeo@va.gov
Contracting Officer
