Chill water coil replacement on 5 air handlers
This is a Sources Sought Notice
(a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited.
(b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal.
(c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law.
(d) This Sources Sought is issued by VISN 2 Contracting Office in Albany, NY for the purpose of collecting information about Replacing Chill Water Coils at the VA New Jersey Healthcare System 385 Tremont Avenue East Orange, NJ 07018. The VA is seeking to provide for this requirement within 60 days of the award of the contract. The NAICS code identified for this requirement is 238220 Plumbing, Heating, and Air Conditioning Contractors. The requirement is detailed in the Statement of Work section of this document.
(e) Cursory market research has identified several small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment are encouraged to email a capability statement and full information to Anthony Murray at Anthony.Murray2@va.gov by 12 pm EST Wednesday April 26, 2017 for consideration in this solicitation.
- Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. This information will be used to determine the viability of a set aside for this requirement.
- Contractors shall also identify any Federal Supply Schedules that may carry the desired services.
- Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP.
- Contractors shall include any relevant comments about the Attachment(s) if applicable.
VA New Jersey Healthcare System
385 Tremont Avenue East Orange, NJ 07018
Description/Specifications Statement of Work
GENERAL INFORMATION
1. Title of Project: Replace Chill Water Coils VANJHCS
2. Scope of Work: The Contractor shall provide all labor, personnel, equipment, tools, materials, new coil and supervision and other items and services necessary to replace the chill water coils in five air handlers as defined in this Performance Work Statement for the VANJ Health Care System (East Orange Campus).
3. Background: chill water coils for air handlers at VA New Jersey Healthcare System, East Orange Campus failed over the winter and require replacement.
4. Performance Period: Working hour are from 7:00am-4:00 pm Monday-Friday except on federal holidays unless . A schedule will be set upon contract award by the point of contact (POC) or Contracting Officers Representative (COR) if one is appointed. It is expected the work will be completed. The service should be completed no later than thirty (30) days after receipt of award.
B. GENERAL REQUIREMENTS
SCOPE OF WORK: The Contractor shall provide all labor, personnel, equipment, tools, materials, new coil and supervision and other items and services necessary to replace the chill water coils in five air handlers as defined in this Performance Work Statement for the VANJ Health Care System (East Orange Campus).
Scheduling: The work for task 1 is to be performed after 4:00pm weekdays or on weekends. All other work may be performed during normal business hours.
Task 1: G.I. Clinic.
LOCATION: Building 1, Floor 2, Room 192H
Contractor is to remove insulation on piping to coil to access fitting for disassembly. Contractor is to remove piping as necessary. Contractor is to remove sheet metal to access coil. Contractor to remove and dispose of old coil. Contractor is to install new coil. Contractor is to reinstall sheet metal and seal joints with silicone. Contractor is to reinstall piping. Contractor is to reactivate chill water supply and check for leaks and repair as necessary. Contractor is to re-insulate piping.
Contractor is to purchase coil for shipment in three business days.
Mainstream part # 4WR-48X90-06F14AL
Tubes = 0.625 OD x 0.017 wall copper
Fins = 0.006 Corrugated aluminum
Casing = 16 gauge galvanized steel.
Task 2: AHU-33 (Two coils).
LOCATION: Building 1, C-level, Room 132
Contractor is to remove insulation on piping to coils to access fitting for disassembly. Contractor is to remove piping as necessary. Contractor is to remove sheet metal to access coils. Contractor to remove and dispose of old coils. Contractor is to install new coils. Contractor is to reinstall sheet metal and seal joints with silicone. Contractor is to reinstall piping. Contractor is to reactivate chill water supply and check for leaks and repair as necessary. Contractor is to re-insulate piping.
Contractor is to purchase coils for shipment in five business days.
Mainstream part # 5WR-52X65-06H13AL
Tubes = 0.625 OD x 0.017 wall copper
Fins = 0.006 Corrugated aluminum
Casing = 16 gauge galvanized steel.
Task 3: Echo Lab
LOCATION: Building 1, 6th Floor Roof, D-Wing
Contractor is to remove insulation on piping to coil to access fitting for disassembly. Contractor is to remove piping as necessary. Contractor is to remove sheet metal to access coil. Contractor to remove and dispose of old coil. Contractor is to install new coil. Contractor is to reinstall sheet metal and seal joints with silicone. Contractor is to reinstall piping. Contractor is to reactivate chill water supply and check for leaks and repair as necessary. Contractor is to re-insulate piping.
Contractor is to purchase coil for shipment in five business days.
Mainstream part # 5WR-52X84-06H9AL
Tubes = 0.625 OD x 0.017 wall copper
Fins = 0.006 Corrugated aluminum
Casing = 16 gauge galvanized steel.
Task 4: AHU-12
LOCATION: Building 1, C-level, Room 132
Contractor is to lockout, tagout breakers to the variable speed drives for the supply and return fans. Breaker located next to air handler. Contractor is to remove the variable speed drives so as to be able to remove the coil. Contractor is to remove insulation on piping to coil to access fitting for disassembly. Contractor is to remove piping as necessary. Contractor is to remove sheet metal to access coil. Contractor to remove and dispose of old coil. Contractor is to install new coil. Contractor is to reinstall sheet metal and seal joints with silicone. Contractor is to reinstall piping. Contractor is to reactivate chill water supply and check for leaks and repair as necessary. Contractor is to re-insulate piping. Contractor is to reinstall variable speed drives. Contractor to remove lockout, tagout on breakers, turn on breakers and check operation of the variable speed drives. If all is satisfactory, return to service.
Contractor is to purchase coil for shipment in ten business days.
Mainstream part # 5WR-45X128-0F12AL
Tubes = 0.625 OD x 0.017 wall copper
Fins = 0.006 Corrugated aluminum
Casing = 16 gauge galvanized steel.
Task 5: AHU-13
LOCATION: Building 1, C-level, Room 132
Contractor is to remove insulation on piping to coil to access fitting for disassembly. Contractor is to remove piping as necessary. Contractor is to remove sheet metal to access coil. Contractor to remove and dispose of old coil. Contractor is to install new coil. Contractor is to reinstall sheet metal and seal joints with silicone. Contractor is to reinstall piping. Contractor is to reactivate chill water supply and check for leaks and repair as necessary. Contractor is to re-insulate piping.
Contractor is to purchase coil for shipment in ten business days.
Mainstream part # 5WR-50X131-04F13AL
Tubes = 0.625 OD x 0.017 wall copper
Fins = 0.006 Corrugated aluminum
Casing = 16 gauge galvanized steel.
C. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES
- Contractor will follow all VA, OSHA, and EPA safety policies Lock out and tag out is necessary on equipment, and will be piggy backed off of East Orange staff LOTO.
- All systems are to be tested and verified completion with a VA contracting Officers Representative.
D. CHANGES TO STATEMENT OF WORK
Any changes to this SOW shall be authorized and approved only through written correspondence from the CO.
All work shall be performed by competent personnel, experienced and qualified to work on the specific equipment. Contractor shall provide certification as required by the Joint Commission on the Accreditation of Healthcare Organizations (JCAHO) that all personnel authorized to maintain the equipment specified by the contract are competent and able to perform all duties listed under the terms of the contract. All work performed shall be first class in accordance with good manufacturing practices.
E. CONFIDENTIALITY AND NONDISCLOSURE
It is agreed that:
1. The preliminary and final deliverables, all associated working papers, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.
2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.
MURRAY, ANTHONY
518-626-6138
ANTHONY.MURRAY2@VA.GOV
Contracting Officer
