Cardiac MobileTelemetry
DISCLAIMER
This Sources sought is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this sources sought.
If you can provide the fitness and wellness services as Described in the below scope of work description please respond by the due date of Wednesday September 27, 2019 by 4:00PM EST to kevin.balser@va.gov with the following information:
Company Name
Socio Economic Status: I.E. Small Business, Service Disabled Veteran Owned, Veteran owned, Women Owned, etc
Email Address
Phone Number
Physical Address
Capability statement pertaining to Statement of Need
Statement of Need
Lebanon VA Medical Center
Title of Project: Ambulatory ECG Event Monitoring System
Scope of Work: The Contractor shall provide all resources necessary to accomplish the deliverables described in this statement of need (SON), except as may otherwise be specified. Contractor shall provide portable Event Electrocardiogram (ECG) Monitors to Veterans upon Physician s order. Event ECG Monitors shall transmit data wirelessly utilizing encryption and data shall be monitored by Contractor provided Certified Monitoring Technicians. Contractor shall provide a summarized report in a Health Insurance Portability and Accountability Act of 1996 (HIPAA) compliant web based online venue and/or by fax for interpretation by the ordering Veterans Affairs (VA) Medical Center Physician. Ordering VA Medical Center Physician shall be alerted by telephone for all severe cardiac events as determined by the VA Medical Center Physician. Cost incurred shall be per Veteran placed on monitoring.
Background: Lebanon VA Medical Center has a need for the capability to monitor patients per for ECG cardiac events. This monitoring will require the use of Portable Event ECG Monitors. Patients are given monitors to take home or mailed to them for periods of up to 30 days. These monitors record ECG events and transmit them to a location to be monitored for possible clinical or life-threatening indications. Reports are then generated at the end of the prescribed period and provided to the ordering Physician for review. Current contract for this service is ending.
Performance Period: The Government is requesting a five (5) year contract.
Type of Contract: Fixed Price.
Contracting Officer Representative: Delivery shall be coordinated with the designated Contracting Officer Representative (COR).
Note: The COR has no authority to change the terms and conditions of the awarded contract.
General Requirement:
Lebanon VA Medical Center has a need for the availability of Event ECG monitors. Monitors shall:
Monitors Generally consists of sensor, monitor and base. (Any other configuration must meet all other requirements and be approved by the facility prior to award.)
Be portable for patient mobility.
Be programed in the monitor to recognize rhythms for atrial fibrillation, tachycardia, bradycardia, and asystole.
Transmit data wirelessly through the use of encryption.
Have the ability to allow patients to notify monitoring technicians of symptoms through the use of a touch screen on the monitor.
Have the capability of 30 days of continuous monitoring storage.
Have 100% sensitivity and 100% specificity in detecting Afib > 30 seconds duration.
Replaced within 2 business days as they are utilized and shipped back by patients.
Vendor shall provide the Event ECG Monitors directly to the Veteran.
Transmitted data from the Event ECG Monitors shall:
Be monitored by a Certified Monitoring Technician.
Kept on a secure, SSL, and HIPAA compliant server.
Assessed daily following VAMC provided criteria.
Available for daily viewing by VAMC staff within 24 hrs of events by online/web-based venue.
Be utilized to provide a summary of all events to VAMC staff once the monitor is returned to the vendor.
For urgent/emergent events the Monitoring Technician shall:
Alert the Lebanon VA Medical Center on call Cardiologist immediately by telephone.
Immediately fax a report of the event to the Lebanon VA Medical Center on call Cardiologist.
Contractor shall provide patients with additional supplies during the monitoring period at no additional cost. Supplies include batteries, straps, and electrodes.
Contractor shall be accredited by The Joint Commission.
Cost incurred shall be per Veteran placed on monitoring.
Delivery: Contractor shall begin delivery of Event ECG monitors within 45 days of contract award directly to Veterans upon receipt of Physicians order.
Records Management: Lebanon VA Medical Center Records Manager has determined records management language will need to be included in the contract.
Privacy and Security Requirements:
Lebanon VA Medical Center Privacy Officer has determined that the Contractor will have access to Protected Health Information (PHI), however a BAA is not required since this contract is relating to treatment.
Lebanon VA Medical Center Information Security Officer has determined that the vendor will have access to VA Information Systems. All requirements for safeguarding Government IT and patient healthcare information will be included in pending solicitation.
Kevin Balser
kevin.balser@va.gov
