Boiler Maintenance Service
This is sources sought. The purpose of this notice is to conduct market research and obtain information from qualified potential offerors. No formal solicitation document exists at this time. The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issues a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.
Description of Work: Contractor shall provide qualified maintenance inspectors, labor
technicians, equipment, tools, materials, parts, supplies, transportation, supervision, any other
items, and non-personal services deemed necessary to perform annual and quarterly
preventative maintenance inspections and services on Boilers 2, 3, and 4 ( Building 171) at the Temple VA Medical Center, Temple TX, and boilers 1, 2, 3 and Heat Recovery Steam Generator at the Waco VA Medical Center, Waco TX. In accordance with BEI testing procedures, upon completion of annual or quarterly testing, The BEI paperwork will be supplied to the COR. The contractor will furnish all Factory repair parts and service up to $25,000 cumulative for both plants. The Contractor shall be familiar with all terms, conditions, and requirements herein contained with warranty items and conditions.
Service Locations:
Olin E. Teague VA Medical Center
1901 Veterans Memorial Drive
Temple, TX 76504-7451
Doris Miller VA Medical Center
4800 Memorial Drive
Waco, TX 76711-1329
Service Requirements: The Contractor shall be responsible for suppling the personnel for
the installation of all customer supplied parts, transportation to the job site locations,
materials, tools, and labor to provide Annual and Quarterly Preventive Maintenance and
emergency service on three (3) Superior firetube boilers, using Fire eye burner management
control system and (1) steam generator at the Waco facility and three (2) Nebraska Model NS-D-55 D-type water tube and (1) cleaver brooks water tube boilers, using Autoflame burner management control system at the Temple facility. Contractor will install all control parts for both boiler plants. All testing is to be accomplished in accordance with the VHA Boiler Plant
Safety Testing Manual, fourth edition. All testing must be documented in a fashion acceptable to the VA. All used parts are to be turned over the CTVHCS for disposition evaluation.
The Contractor shall have in good standing a Certificate of Authorization and R
symbol stamp from the National Board of Boiler and Pressure Vessel Inspectors for the
repair and/or alteration of boilers, pressure vessels, and other pressure-retaining items.
For non-scheduled services, corrective maintenance will be initiated by the
CTVHCS by telephone to the Contractor s service center, which must be acknowledged
within 4 hours. A fully qualified service technician must be on site within 14 hours of
acknowledgment of the service call. A fully qualified technician means that the service
tech can show evidence of the successful completion of an acceptable training program
on the equipment in question.
Equipment shall be restored to full service within 48 hours of arriving on the
job site, barring extenuating circumstances. Full service means that defective parts
have been replaced with parts that meet or exceed manufacturer's original
specifications, meets government s expectations and that the equipment meets or
exceeds the manufacturer's original performance specifications.
Annual Tube Cleaning Requirements:
Annual air operated turbine style tube cleaning on each boiler at the Temple location and
tube brushed cleanings at the Waco location on a rotating basis, so that tubes are cleaned on each boiler annually.
Control system.
The vendor will be require to be fully capable in the operations of the following boiler control systems. Auto-flame mk8,fire eye controls system, Nexus etc
PREVENTATIVE MAINTENANCE:
3.5.1 ANNUAL PREVENTATIVE MAINTENANCE
3.5.1.1 Calibrate oxygen analyzer.
a. Test/Adjust Low Oxygen Level Alarm.
3.5.1.2 Perform combustion analysis of boilers under gas and fuel oil operation.
Calibrate fuel to air mixture.
3.5.2.3 Test/reset as necessary:
a. High Pressure Cutout Switch:
b. Low Fire Hold Switch
c. Operating Pressure Switch
3.5.2.4 Test and adjust as necessary:
a. Low Pilot Gas Pressure Switch
b. Low Gas Pressure Cutout Switch
c. Low Oil Pressure Cutout Switch
d. High Gas Pressure Cutout Switch
e. High Oil Pressure Cutout Switch
f. Fuel Cutoff Valve Proof of Closure Switches on oil and gas valves.
3.5.2.5 Leak test Gas Train Vent Valve.
3.5.2.6 Leak test Automatic Gas Shutoff Valves,
3.5.2.7 Perform combustion analysis in all fuel modes, gas & oil, with and
without VFD.
3.5.2.8 Calibrate water levels, re-commission Autoflame water level probes.
3.5.2.9 Calibrate steam, feed water and gas flow transmitters; reset totalized
values if desired by customer.
3.5.2.10 Inspect fuel-burning equipment.
3.5.2.11 Calibrate all related sensors with in the boiler proper.
3.5.2.12 Calibrate operating controls.
3.5.2.13 Calibrate safety controls.
3.5.2.14 Test and adjust low oxygen alarms.
3.5.2.15. Quarterly remove and calibrate one EGA @ Temple and reinstall.
EGA calibration and Maintenance at a minimum must have new CO, 02 and
retaining bands replaced as well as calibration and cleaning of circuit boards
and other components. There are a total of four (4) EGA devices, one being
accomplished each quarter.
4. DELIVERABLES
- Contractor shall furnish the CTVHCS with detailed service reports, boiler
inspection reports and combustion test sheet on two water tube boilers on each
Quarterly PM.
- Contractor shall furnish the CTVHCS with Certificate of Calibration of Combustion
Analyzers for Testing.
- Contractor shall furnish the CTVHCS with Quarterly YHA Boiler Plant Testing
Worksheets for the Waco & Temple facilities.
The NAICS code for this procurement is 811310, Commercial and Industrial Machinery and equipment (except Automotive and Electronic) Repair and Maintenance; Small Business Size Standard is$7.5 Million
Responses to this sources sought notice should include the following: name and address of company, business size (large or small): identify whether or not firm falls into any of the following socioeconomic categories-8(a), HUBZone, Services Disabled Veteran-Owned/Veteran-Owned Small Business; provide a brief description of qualifications and any other pertinent information which demonstrates the ability to meet the above requirement. Subject line must reflect: Boiler Inspection and Maintenance Sources Sought. All responses shall be submitted in writing no later than 4:00 PM CST, Tuesday, October, 16 2018 to the attention of: Ross Futch via email at ross.futch@va.gov.
Ross Futch
Tel: 210-694-6319
Email: ross.futch@va.gov
Ross.Futch@va.gov
