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Black HilJanitorial Services


Virginia, United States
Government : Federal
RFQ
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RFQ FOR COMMERCIAL ITEMS
GENERAL INFORMATION
Document Type: Combined Synopsis Solicitation
Solicitation Number: 36C78619Q0031
Post Date: 09/15/2018
Original Response Date: 09/26/2018 at 12:00 pm
Applicable NAICS: 561720
Classification Code: S201
Set Aside Type: Service Disabled Veteran Owned Small Business
Period of Performance: Date of Award September 30, 2019 with (4) one-year options if exercised

Issuing Contracting Office: Department of Veterans Affairs
National Cemetery Administration, Contract Services
75 Barrett Heights Rd., Suite 309
Stafford, VA 22556

Place of Performance: Black Hills National Cemetery
20901 Pleasant Valley Drive
Sturgis, SD 57785

Attachments: A Wage Determination No. 2015-5367, Revision 9
B Performance Work Statement
C Past Performance Questionnaire
D List of References

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78619Q0031.
This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-100 Effective August 22, 2018.

This is a 100% set-aside for Service Disabled Veteran Owned Small Business

The applicable North American Industrial Classification System (NAICS) code for this procurement is 561720, with a business size standard of $18.0 million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Requirements Contract.

Scope: The contractor shall be responsible for providing janitorial services at Black Hills National Cemetery.
PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to provide janitorial services at Black Hills National Cemetery located in Sturgis, SD 57785 following National Cemetery Administration standards. Units and services to be in accordance with Performance Work Statement, Technical Specifications, Performance Incentives/Disincentives, terms and conditions contained in this solicitation.

The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly.

Provide all necessary labor, materials, supplies, tools and equipment (to include Safety Data Sheets) to perform janitorial services at Black Hills National Cemetery in Sturgis, SD for the period October 1, 2018 through September 30, 2018 (base period) with four (4) 1-year options to extend the term of the contract, if exercised through September 30, 2023, in accordance with all terms, conditions, and specifications contained in this contract:
Base Year (1 October 2018 through September 30, 2019)
CLIN
DESCRIPTION
EST. QTY.
UNIT
UNIT PRICE
TOTAL
0001
Daily Janitorial services in accordance with the attached Statement of Work. (SOW)
12
MO
$
$
0002
Semi-annual Janitorial services in accordance with the attached Statement of Work. (SOW)
2
EA
$
$
0003
Monthly Janitorial services in accordance with the attached Statement of Work. (SOW)
12
MO
$
$

TOTAL CONTRACT PRICE FOR BASE PERIOD: $______________________









Option Year 1 (October 1,2019 through September 30, 2020)
CLIN
DESCRIPTION
EST. QTY.
UNIT
UNIT PRICE
TOTAL
1001
Daily Janitorial services in accordance with the attached Statement of Work. (SOW)
12
MO
$
$
1002
Semi-annual Janitorial services in accordance with the attached Statement of Work. (SOW)
2
EA
$
$
1003
Monthly Janitorial services in accordance with the attached Statement of Work. (SOW)
12
MO
$
$

TOTAL CONTRACT PRICE FOR BASE PERIOD: $______________________



Option Year 2 (October 1, 2020 through September 30, 2021)
CLIN
DESCRIPTION
EST. QTY.
UNIT
UNIT PRICE
TOTAL
2001
Daily Janitorial services in accordance with the attached Statement of Work. (SOW)
12
MO
$
$
2002
Semi-annual Janitorial services in accordance with the attached Statement of Work. (SOW)
2
EA
$
$
2003
Monthly Janitorial services in accordance with the attached Statement of Work. (SOW)
12
MO
$
$

TOTAL CONTRACT PRICE FOR BASE PERIOD: $______________________








Option Year 3 (October 1,2021 through September 30, 2022)
CLIN
DESCRIPTION
EST. QTY.
UNIT
UNIT PRICE
TOTAL
3001
Daily Janitorial services in accordance with the attached Statement of Work. (SOW)
12
MO
$
$
3002
Semi-annual Janitorial services in accordance with the attached Statement of Work. (SOW)
2
EA
$
$
3003
Monthly Janitorial services in accordance with the attached Statement of Work. (SOW)
12
MO
$
$

TOTAL CONTRACT PRICE FOR BASE PERIOD: $______________________

Option Year 4 (October 30,2022 through September 30, 2023)
CLIN
DESCRIPTION
EST. QTY.
UNIT
UNIT PRICE
TOTAL
4001
Daily Janitorial services in accordance with the attached Statement of Work. (SOW)
12
MO
$
$
4002
Semi-annual Janitorial services in accordance with the attached Statement of Work. (SOW)
2
EA
$
$
4003
Monthly Janitorial services in accordance with the attached Statement of Work. (SOW)
12
MO
$
$

TOTAL CONTRACT PRICE FOR BASE PERIOD: $______________________

Subtotals


BASE PERIOD AMOUNT
$
OPTION YR 1 AMOUNT
$
OPTION YR 2 AMOUNT
$
OPTION YR 3 AMOUNT
$
OPTION YR 4 AMOUNT
$
Total Aggregate Contract Price (Base and All Options)
$
Note: Offerors will include a price for all Contract Line Item Number (CLIN s). Failure to submit a price for all items will be cause for rejection of offer.

Services to be Provided: See Attachment B Statement of Work
SITE VISIT: Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. If you plan to conduct a site visit / inspection of the Black Hills National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements:

Terry Corkins, Director; Phone: 605-347-3830

Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 12:00 pm on 09/26/2018. Responses to this announcement will result in a Firm-Fixed Price Requirements Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.

All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (5) calendar days before the closing date of the solicitation. Questions will not be addressed using the telephone.

Proposal Format and Submission Information:

Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote:
Legal Business/Company Name (as listed in www.sam.gov)
DUNS Number
Point of Contact Name
Telephone number
Email Address

-Pricing shall be submitted as requested in the Schedule of Supplies/Services
-Technical Package for Evaluation
-Past Performance Questionnaire (Attachment C)
-List of References (Attachment D)

Proposals shall be submitted via email or via mail to the following addresses:

Email: john.carlock@va.gov
Mail: 575 N. Pennsylvania Street
Midwest District, Suite 495
Indianapolis, IN 46204

For proposals mailed, proposals shall be submitted on compact disk (CD) and files shall be in either Microsoft Word or Adobe pdf formats. DVDs are not acceptable as the Government computer is unable to read this media type. Any DVDs received in response to this announcement will be rated as technically unacceptable and removed from consideration.

Questions pertaining to this announcement shall be sent by email to: john.carlock@va.gov . Telephone inquiries will not be accepted.
Evaluation Process:
The Government intends to award a firm fixed price, Requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the best as a whole.

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the quotations/offers having the highest past performance rating possible represents the best benefit to the government.

The following factors shall be used to evaluate offers:
Pricing: The sum of all the CLINs, to include options, will represent the total evaluated price. Proposed price must be determined to be fair and reasonable in order to be eligible for award.

Technical Acceptability
Demonstrated experience performing this requirement
Demonstrated qualifications to perform services
Use of Sub-Contractors
Contractor SHALL have a license to conduct business in the state of South Dakota and shall submit a copy with their offer

Past Performance

SDVOSB Status verification in CVE

Proposal Contents:

-Pricing shall be submitted as requested in the Schedule of Supplies/Services.
-Technical Package for Evaluation

The following shall be included as part of the offeror s submission:
Experience of company and subcontractors anticipated to perform work under this contract
Managerial & Technical Qualifications of key personnel
Qualifications of any proposed sub-contractors and the percentage of work they will be performing.
-Past Performance. The offeror is responsible for providing three (3) references of their choosing. Send a copy of the attached Past Performance Questionnaire (Attachment C) for their completion. The completed questionnaire is to be returned to the Contracting Officer for review. The completed questionnaires shall be sent to: john.carlock@va.gov no later than the solicitation s closing date and time. The references chosen by the offer should be selected based on past projects of the same or similar work.
In addition to the past performance questionnaires, the offeror is responsible for providing a completed copy of the List of References (Attachment D) to the contracting officer. The completed list of references shall be included with the offeror s proposal submission.
Solicitation Provisions and Contract Clauses
The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:
FAR 52.212-1 Instructions to Offerors Commercial Items (Aug 2018)
VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)
VAAR 852.215-70 VA Notice of Total Service-Disabled Veteran-Owned Small Business Evaluation Factors

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following solicitation clauses apply to this acquisition:
The clause at 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017):

FAR 52.216-18 Ordering (Oct 1995) (date of award through September 30, 2019)
FAR 52.216-19 Order Limitations (Oct 1995) ($250.00 | $2,500.00 | $10,000.00| 30 days)
FAR 52.216-21 Requirements (Oct 1995) (September 30, 2019)
FAR 52.217-8 Option to Extend Services (Nov 1999) (15 days)
FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)
FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)
FAR 52.237-3 Continuity of Services (Jan 1991)
VAAR 852.203-70 Commercial Advertising (Apr 2018)
VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (Jul 2018)
VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012)
VAAR 852.237-70 Contractor Responsibilities (Apr 1984)

The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Aug 2018) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(2), (c)(8), and (c)(9).

(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)

Employee Class

Monetary Wage Fringe Benefits
Laborer, Grounds Maintenance WG 3-1
$13.70 + $4.50
End of Document

John M. Carlock
317-916-3863
john.carlock@va.gov

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