Beyer/Madrid Solaris Injector System
SOURCES SOUGHT SYNOPSIS
The Regional Health Contracting Office-Atlantic (Kimbrough Ambulatory Care Center, Fort Meade, MD) is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support a requirement Bayer/Medrad Spectris Solaris Injector System. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811219.
THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.
If your organization has the potential capacity to perform this service, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.
The government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated.
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed service are invited to submit a response to this Sources Sought Notice by 1100, May 24, 2017. All responses under this Sources Sought Notice must be emailed to lano.y.johnson.civ@mail.mil.
STATEMENT OF WORK
1. SCOPE OF WORK: The contractor will provide preventive maintenance and repair of the Bayer-Medrad contrast injector, model name "Spectris Solaris", serial number 301201241571. The period of performance for this contract, option year one, is 1 March 2017 through 28 February 2018. This contract includes three additional option periods of one year each, extending through 28 February 2020.
2. GENERAL REQUIREMENT: This contract is a full service agreement for the above described contrast injector. This Agreement includes all parts, labor, and travel. Hours of accessibility and operation are Monday through Friday, 7:30AM through 4:30PM. The Equipment to be serviced is physically located within the Kimbrough Ambulatory Care Center building 2480 at Fort George G. Meade, MD 20755.
For On-site Repairs:
(a) "Contracted services are to be performed during the month(s) of January through December. Contractor is required to respond by telephone within one hour and be on site within four hours during normal duty hours, 7:30AM through 4:30PM.
(b) "Contractor's service representative shall report in person or telephonically notify the maintenance manager, Building No. 2480, Telephone No. 301-677-8407 or 8056, prior to commencing services during normal duty operating hours, 7:30AM through 4:30PM. During other than normal operating hours, the contractor's representative shall report to the Administrative Officer of the Day (AOD), Building No. 2480.
(1) "The government and the contractor's service representative will exchange hazard communication information before the commencement of any repair."
(2) "When required, the contractor's service representative will comply with the Office of Safety and Health Administration (OSHA) lockout/tag-out standards while performing maintenance on equipment."
(3) "Upon completion of services by the contractor's service representative, a written service report shall be provided to the maintenance manager or the AOD. The service report shall provide detailed information regarding the cause of the equipment malfunction and corrective action taken. Include, at a minimum, the time required to complete the work, price of labor (hourly rate), and a list of parts replaced with part numbers and prices for each part."
(4) "In the event all information is not available to the contractor's service representative when services are performed, the initial service report shall include all available information. The contractor shall provide the balance of the required information to the maintenance manager no later than 10 days after services are completed."
(5) "After performing Calibration/Verification/Certification services, the contractor's service representative will affix and/or update DD Form 2163 (Medical Equipment Verification/Certification). The contractor shall complete DD Form 2163 in accordance with the instructions provided in TB 38-750-2, or by the maintenance activity's internal SOP."
(6) "Contractor's service representative will be factory trained and have a minimum of two years of experience working on the contracted equipment."
(7) "Contractor must furnish all software upgrades issued by the equipment manufacturer."
(8) "Contractor shall have access to all necessary diagnostic software (if applicable).
(9) "Contractor shall use only new or OEM refurbished repair parts."
(10) "The contractor shall complete DD Form 2164 (X-ray Verification/Certification Worksheet) in accordance with the instructions provided in TB 38-750-2. A continuation sheet shall be attached to the DD Form 2164 indicating the manufacturer, model, serial number, and date of calibration expiration of all items of test, measurement and diagnostic equipment used to perform the calibration."
(11) "Required forms and extracts from pertinent directives will be furnished to the contractor's service representative by the government."
b. If the contractor's calibration equipment produces a printed summary of the calibration procedure used, attach the printed summary to the DD Form 2164. Ensure that the heading of the DD Form 2164 is filled out and that the form is properly signed.
3. REMOVAL OF EQUIPMENT: The contractor shall not remove any equipment from the Government work site without prior written approval of the Contracting Officer Representative (COR) or his/her designated representative.
4. UTILITIES: The government will furnish the contractor all reasonable amounts of electrical power and other utilities necessary to perform the above services called for under this contract.
5. SPECIAL WORKING CONDITIONS: All equipment, parts, materials, and services supplied by the contractor shall conform to the applicable Safety and Health Standards as indicated in the current code off Federal Regulations, Title 29, Chapter XVII, paragraph 1910, Occupational Safety Health Act of 1970.
6. LEGAL HOLIDAYS: The following legal holidays are observed by Kimbrough Ambulatory Care Center.
New Year's Day 1 January
Martin Luther King's Birthday Third Monday in January
President's Day Third Monday in February
Memorial Day Last Monday in May
Independence Day 4 July
Labor Day First Monday in September
Columbus Day Second Monday in October
Veteran's Day 11 November
Thanksgiving Day Fourth Thursday in November
Christmas Day 25 December
7. DELIVERABLES.
7.1 The Contractor shall submit reports to the COR and/or the Contracting Officer as requested for use in monitoring Contractor health care provider (HCP) performance. Such reports will include, but are not limited to, current license status, initial and/or monthly/annually immunizations, basic life support (BLS) status, and Contractor Manpower Reporting.
7.2 The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil/ . The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractor); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractor); (7) Total payments (including sub-Contractor); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (10) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website); (11) Presence of deployment or contingency contract language, and, (12) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). (13) As part of its submission, the Contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. The Contractor shall notify the Contracting Officer's Representative (COR) by the 5th working day of November whether or not they have completed this report. If the COR is unavailable, the Contractor will notify the Contracting Officer.
Lano Y. Johnson, Phone 7038060172, Email lano.y.johnson.civ@mail.mil
