Architect/Engineering Services for the Renovation of the Acute Mental Health Unit 12B Project No. 561-16-100
THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.
The Department of Veterans Affairs is seeking a qualified Architect-Engineering (AE) firm to provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, and all other related information for Project 561-16-100 Renovate Acute Mental Health Unit 12B. This Project will upgrade the nurse station nature from closed to open and provide warm and Healing safe environments of care in accordance to the Implementation Guidance memo dated July 29, 2015. It is also necessary to other deficiencies throughout the unit to improve patient quality of life.
This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. Applicable NAICS code is 541310 (Architectural Services) and small business size standard of $7.5 Million. Magnitude of Construction is between $500,000.00 and $1,000,000.00. This is a 100% Service Disabled Veteran-Owned Small Business (SDVOSB) Set Aside. The anticipated award date of the proposed A-E Contract is on or before April 30, 2018. Potential contractors must be registered in SAM (www.sam.gov) and visible/certified in Vet Biz (www.vetbiz.gov) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror or bidder for this SDVOSB set aside, you are verifying your company meets the status requirements of a VOSB concern as established by 38 CFR Part 74.
NOTE - Offerors are referred to VAAR Clause 852.219-11(a)(1)(i): Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201 Surviving Spouse definition) . In order to assure compliance with this clause, all firms submitting a SF 330 for this Sources Sought Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc).
SCOPE OF SERVICE REQUIRED
The A/E shall perform a complete survey to the existing conditions and provide recommendation list to the VA for review; upon approval the A/E will develop designs and prepare the construction document package with bid alternatives that can be readily identified and listed in the procurement documents; the A/E shall provide construction period services.
For additional Details, please reference the Statement of Work & Supplement Document as well as the Selection Criteria Information Document by using the links at the end of this notice.
LOCATION
Department of Veterans Affairs New Jersey Healthcare System (VA NJ HCS), 385 Tremont Ave, East Orange, NJ 07018
COST RANGE
Estimated Construction Cost Range: Between $500,000 and $1,000,000.
TYPE OF CONTRACT CONTEMPLATED
The Department of Veterans Affairs is contemplating awarding a firm fixed price contract.
ESTIMATED START AND COMPLETION DATES
The Department of Veterans Affairs requires design and contract support services. The estimated start and end dates for the design and start and end dates for the construction are as follows:
ITEM ------------------------------------------- DATE
AE meets with VA staff Project Team Kickoff Meeting ----- 14 Calendar Days after Notice to Proceed
B B B B B B B B B
AE submits 35% Schematic drawings Pre-Design Phase: Site Assessment/Existing Conditions Conceptual Design ----- 21 Calendar Days after Notice to Proceed
B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B
Review of 35% Schematic drawings ----- 28 Calendar Days after Notice to Proceed
AE submits 65% Schematic drawings ----- 35 Calendar Days after Notice to Proceed B B B B B B
Review of 65% Schematic drawings ----- 42 Calendar Days after Notice to Proceed
AE submits 100% Schematic drawings ----- 49 Calendar Days after Notice to Proceed
Review of 100% Schematic drawings ----- 56 Calendar Days after Notice to Proceed
Deliver 65% Design drawings ----- 77 Calendar Days after Notice to Proceed
Review 65% Design drawings ----- 84 Calendar Days after Notice to Proceed
Deliver 95% Design drawings ----- 105 Calendar Days after Notice to Proceed
Review 95% Design drawings ----- 112 Calendar Days after Notice to Proceed
Deliver 100% Construction and Bid documents/Construction Documents ----- 133 Calendar Days after Notice to Proceed
Review 100% Construction and Bid documents - Meeting & Review ----- 140 Calendar Days after Notice to Proceed
AE submits Final Complete Package to Contracting ----- 147 Calendar Days after Notice to ProceedB
The A/E shall perform the work required within the limits of the following schedule. Professional architects, engineers and related design disciplines familiar with the work shall be provided, as directed by the Contracting Officer, to attend the VA reviews.
Construction: Number of calendar days to complete construction is to be determined by the AE firm after the design is complete.
LIMITATIONS
VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (DEC 2009)
(a) Definition. For the Department of Veterans Affairs, Service-disabled veteran-owned small business concern :
(1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).
(b)General.
(1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern.
(c)Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for:
(1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a nonmanufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns.
(d) A joint venture may be considered a service-disabled veteran owned small business concern if -
(1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b).
(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.
SUBMISSION REQUIREMENTS
Qualified Service Disabled Veteran Owned Small Business firms are required to submit two (2) Compact Discs (CD s) with digital copies of the SF 330. No hard copies are required. All packages shall be submitted no later than 4:00 PM EST Friday, March 16, 2108 including Past Performance (ACASS/CPARS) evaluations or Questionnaires (attachment 1). All submittals must be sent to the attention of Ms. Mitchelle Labady, Contract Specialist, Network Contracting Office 2, James J. Peters VA Medical Center, 130 West Kingsbridge Road, Room 9B-67, Bronx, NY 10468-3904.
The submission must include an insert detailing the following information:
1. Dun & Bradstreet Number;
2. Tax ID Number;
3. The e-mail address and phone number of the Primary Point of Contact and;
4. A copy of the firms CVE verification
The Contracting Officer is not responsible for not receiving submissions due to the offeror misaddressing the package or illegibility of the information. NOTE: Any request for assistance with submission or other procedural matters shall be submitted via email only to Mitchelle.Labady@va.gov telephone inquiries will not be honored.
THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.
Ms. Mitchelle Labady
Contract Specialist
mitchelle.labady@va.gov
mitchelle.labady@va.gov
