Aluminum 6-Drawer Cart award by 9/30/2014 priority 9
SECTION A
A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS
Table of Contents
SECTION A 1
A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1
SECTION B - CONTINUATION OF SF 1449 BLOCKS 3
B.1 CONTRACT ADMINISTRATION DATA 3
Evaluation factors 6
Salient characteristics 6
Additional Instructions to Offerors 6
B.2 Price/Cost Schedule 6
Item Information 6
B.3 Delivery Schedule 6
SECTION C - CONTRACT CLAUSES 7
C.1 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (SEP 2013) 7
C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (JAN 2014) 13
C.3 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) 18
C.4 VAAR 852.211-73 BRAND NAME OR EQUAL (JAN 2008) 18
C.5 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) 19
C.6 VAAR 852.246-70 GUARANTEE (JAN 2008) 20
C.7 VAAR 852.246-71 INSPECTION (JAN 2008) 20
SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS 21
D.1 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011) 21
D.2 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011) 21
SECTION E - SOLICITATION PROVISIONS 22
E.1 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (JUL 2013) 22
E.2 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999) 25
E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (NOV 2013) 26
E.4 52.216-1 TYPE OF CONTRACT (APR 1984) 39
E.5 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008) 39
E.6 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) 40
E.7 VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003) 40
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
(continuation from Standard Form 1449, block 18A.)
1. Contract Administration: All contract administration matters will be handled by the following individuals:
a. CONTRACTOR:
b. GOVERNMENT: Contracting Officer 00646 ERIK WHITAKER
Department of Veterans Affairs
VA Pittsburgh Healthcare System
Acquisitions (90A)
1010 Delafield Road
Pittsburgh PA 15215-1802
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
[X] 52.232-34, Payment by Electronic Funds Transfer-Other Than System For Award Management, or
[] 52.232-36, Payment by Third Party
3. INVOICES: Invoices shall be submitted in arrears:
a. Quarterly []
b. Semi-Annually []
c. Other [X] NET 30 AFTER PROPER ACCEPTANCE/INSPECTION
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
Austin Payment Center
Department of Veterans Affairs
PO Box 149971
Austin TX 78714-8971
ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
AMENDMENT NO DATE
STATEMENT OF NEED
DESCRIPTION OF ITEM
VAPHS is in need of 14 new auto-locking carts for anesthesia supplies.
QUOTES
All quotes received as a result of this solicitation shall be valid for a period of 100 days from the closing of this solicitation.
DELIVERY
Delivery of items under the contract shall be no later than 30 days from notice of award.
CHANGES TO STATEMENT OF WORK
Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.
INVOICING OB10 MANDATE INSTRUCTIONS
Mandatory Electronic Invoicing
VA published the final rule requiring vendors to submit invoices electronically to the Financial Services Center (FSC) in the November 27, 2012 Federal Register. The rule became effective December 27, 2012. The rule includes a new contract clause to be inserted in all solicitations and contracts by the contracting officer. Vendors can comply with the rule by using either of the two methods below:
1. The FSC uses a third-party contractor, OB10, to transition vendors from paper to electronic invoice submission. Vendors can go to the following website to find out additional information on use of OB10 http://www.ob10.com/us/en/veterans-affairs/ For information on OB10 electronic invoicing set-up, vendors should call 877-752-0900, or email [email protected] .
2. A system that conforms to the X12 electronic data interchange (EDI) format established by the Accredited Standards Center. For FSC e-Invoicing information, please call 877-353-9791 or email [email protected]. The X12 EDI Web site (http://www.x12.org).
The FSC's electronic invoicing system provides a variety of flexible solutions for all vendor types, including small businesses, and does not require any vendor transaction fees. More information on the FSC electronic invoicing process can be found at http://www.fsc.va.gov/einvoice.asp.
http://www.ob10.com/us/en/veterans-affairs/
OB10 Client Services
Phone: 1.877.752.0900, Option #2
E-mail: [email protected]
CONFIDENTIALITY AND NONDISCLOSURE
It is agreed that:
1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.
2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.
3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.
Information Security
CONTRACTOR PERSONNEL SECURITY REQUIREMENTS
Contractors shall have no access to Department of Veterans Affairs' computer systems. If required each contractor employee working on-site must complete training course "VA Privacy and Information Security Awareness and Rules of Behavior". When a new contractor employee arrives on-site they must contact Biomedical Engineering who will arrange for this training.
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Evaluation factors
VAPHS will conduct a lowest priced technically acceptable decision based upon the following factors: please submit your offer which details the system you are offering along with information on the below factors.
LPTA
Salient characteristics
New Equipment
Salient characteristics
Aluminum construction on castors
Manual key override
Auto-locking feature
Battery operated with low battery indicator
Cart shall not need plugged into outlet
Compatible with current VAPHS key system
Cart shelves shall be configured with 3- 3 inch high shelves on top and 3- 9 inch shelves on bottom
Programmable with master code for programming and access code for normal use
Additional Instructions to Offerors
If providing a cart system other than what is listed, vendor shall submit pricing for additional keys, installation and any training that may be necessary in order to be evaluated.
B.2 Price/Cost Schedule
Item Information
ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
PEL-SB-30 30" Aluminum 6-Drawer Cart, Auto-Locking. Color: Slate Blue. Custom Drawer Setup 3-3" and 3-9" drawers. Includes customization and associated costs. 14.00 EA __________________ __________________
PDS-1 One-shelf Unit, Deep 14.00 EA __________________ __________________
4 ESTIMATED FREIGHT 1.00 EA __________________ __________________
GRAND TOTAL __________________
B.3 Delivery Schedule
All items will be delivered to:
VA Medical Center
University Drive C
Pittsburgh, PA 15240
Deliveries will not be accepted until February 2015
Please see table of contents for list of clauses and provisions included in this solicitation.
Erik Whitaker
[email protected]
[email protected]
