Agenda Management Solution (Automated)
The proposed turnkey solution shall include all required hardware, software, complete onsite installation and training services to meet all expectations. It shall interface to the City's existing Laser fiche Document Management & Storage system and also be capable of integrating to our proposed video and audio streaming solution.
At a minimum, solution attributes and functionality shall include:
1. Automate the process of receiving, converting to electronic format, and collating all agenda submissions and supporting documents from City Departments, Consultants, Contractors and Agencies. Document formats include Word/Word Perfect, Spreadsheets, PDF's, GIS Maps and paper documents
2. A customized agenda layout.
3. Configuring internal departments' access to the agenda process.
4. Maintaining a pending list of proposed agenda items and their submission history.
5. Provide item search and retrieval facility in the database of proposed items.
6. Create and prioritize items for inclusion in Council Agenda and allow the forward planning of meetings.
7. Add attachments to Agenda Items.
8. Single click printing of full agenda packet.
9. Customize item approval workflows by item type.
10. Creation and customization of Public Agenda.
11. Publication of Agenda - in various formats (PDF's, html, Word).
