ANESTHESIA UNITS PM ANESTHESIA UNITS Preventative Maintenance
PURPOSE:
Veterans Affairs requires a contractor to provide annual Preventive Maintenance (PM) for GE Aisys anesthesia units at the Eastern Oklahoma VA Health Care System. Services are to be performed in accordance with this SOW and to OEM standards, with the intent of ensuring the equipment operates as the original manufacturer intended, with the latest updates, in a cost-effective, efficient manner, contributing to the VA Mission.
Services are required on the government-owned equipment listed in this SOW for the period of performance and at the location outlined in this SOW.
BACKGROUND:
Equipment: The VA Aisys anesthesia devices are used to provide anesthesia for surgical procedures in the Operating Rooms at the VA Medical Center. The following pieces of equipment require service under this contract:
Equipment
Description
Brand & Model
Original Equipment Manufacturer (OEM)
Serial Number
VA
PMI Number
Anesthesia Equipment Cart
Aisys
GE
ANAR05158
38409
Anesthesia Equipment Cart
Aisys
GE
ANAR05155
38414
Anesthesia Equipment Cart
Aisys
GE
ANAR05156
38412
Anesthesia Equipment Cart
Aisys
GE
ANAR05154
38410
Anesthesia Equipment Cart
Aisys
GE
ANAR05159
38413
Anesthesia Equipment Cart
Aisys
GE
ANAR05157
38411
Airway Module
E-CAIO Airway Modules
GE
6888555
N/A
Airway Module
E-CAIO Airway Modules
GE
6881047
N/A
Airway Module
E-CAIO Airway Modules
GE
6885435
N/A
Airway Module
E-CAIO Airway Modules
GE
6888604
N/A
Airway Module
E-CAIO Airway Modules
GE
6888585
N/A
Airway Module
E-CAIO Airway Modules
GE
6878334
N/A
SUMMARY OF REQUIREMENTS
Contractor shall provide OEM-trained technicians to perform OEM-standard services on equipment in this SOW. The following services shall be included on the equipment listed above; preventative maintenance, replacement parts and all OEM software updates.
TASKS AND REQUIREMENTS
Preventive Maintenance: Contractor shall provide annual preventive maintenance service on equipment, in scheduled month of each contracted Period of all work between Standard Business Hours, weekend hours, and non-standard hours, and arranged through the COR. The contractor shall work with the COR and Surgery service to not disrupt patient care by scheduling PM visits in advance. The visits will include equipment verification by an OEM-trained technician. Before the expiration of each period of performance, the contractor shall provide the COR with a report certifying the equipment listed in this SOW has been calibrated to O.E.M. standards not less than annually during the contract period. All parts shall be O.E.M. standard or certified.
Software Updates: Contractor shall provide software updates as they become available, for all equipment, at no additional cost. All software changes made become the property of the VA.
Help Desk Support: Contractor shall provide emergency telephone support during Standard Business Hours, as a minimum at no additional charge, with phone calls returned no later than 2 hours after a voice message has been left by the COR.
Modifications: If contractor or external hazard assessment/notification by the FDA, NCPS, or CEOSH determines that a modification is necessary to address safety concerns or reliability, installation and modification will be performed at no additional charge.
Parts: As part of the OEM-standard of service required on this contract, contractor must provide unique and/or high mortality replacement parts. All parts will be O.E.M. recommended parts.
Shipment: Contractor shall be responsible for shipment of repair parts and substitute equipment at no expense to the government, with FOB destination terms applicable in these circumstances, and in favor of the VA Medical Center at this location.
Location of performance
VA Medical Center
1011 Honor Heights Drive
Muskogee, OK 74401
IMPORTANTR NOTE: This RFI (Request for Information) is for information only; no award will be made from this RFI.
Please communicate via e-mail to david.orourke@va.gov by 1200 Noon CST October 29, 2019 as to your company s ability to perform service per this brief Scope of Work.
If interested, please provide the following:
*Please state your company s business size*
*Please provide DUNS number*
If you have a FSS/GSA contract that includes this service
Provide FSS/GSA contract number if applicable
*Provide Documentation from GE stating your company is a GE Certified Vendor to work on Medical Products*
*Mandatory*
Department of Veterans Affairs
Network Contracting Office (NCO 19)
David O'Rourke
Contract Specialist
1011 Honor Heights Drive
Muskogee, OK 74401
david.orourke@va.gov
