AE Construct Medical/Surgical Addition - VA Medical Center, Lebanon, PA
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This is a request for SF330 Packages.
Lebanon VA Medical Center is seeking professional design services from an SDVOSB Architect-Engineering (AE) firm to develop preliminary drawings, working drawings and specifications for construction of the second half of the 3rd story of Building 104 as a new 16 bed medical and surgical acute care unit. This work includes, but is not limited to: Architectural, structural, mechanical, electrical, plumbing and site surveys.
This requisition is 100% set aside for small businesses; the construction estimate is between $5,000,000 and $10,000,000; the NAICS code is 541310 with a small business size standard is $7.5 Million.
1. Project Information:
This project consists of construction of the second half of the 3rd story of Building 104 as a new 16 bed medical and surgical acute care unit. The area shall be approximately 13,000 square feet. This project shall also construct an enclosed hallway/bridge into Building 1-2C. Major elements of work shall include, but are not limited to:
Site Investigation: Architectural, structural, mechanical, electrical, and plumbing site surveys to verify existing conditions as-built under previous projects. Determine the capacity of the utility systems (e.g. medical gas, chilled water, steam, domestic water, electrical, emergency power, information technology, Nurse Call, etc.), conveyance systems, structure architecture and life safety systems to support this addition and the future addition of a 4th story over the entire building.
Design corrections for any deficiencies uncovered during the site investigation.
Provide a full set of construction documents for the 16 bed medical and surgical acute care unit and enclosed hallway/bridge into Building 1-2C.
Design provisions to allow for future expansion to four stories, including, but not limited to, utilities, conveyance systems, structure, architecture and life safety systems.
Develop construction and phasing plan identifying what work can and cannot be performed over occupied spaces. Minimize disruption to adjacent intensive care unit (ICU) and lower spaces (Surgery and Emergency Department). The plan shall be signed by a third-party Certified Safety Professional.
Provide heating, ventilation, and air conditioning (HVAC) and controls that meet current American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) and VA standards. Design shall provide variable air volume (VAV) systems with direct digital control (DDC) and individual room controls. New control system shall be compatible with current facility HVAC control system.
All patient rooms shall be single occupancy (private) with their own bathroom, including a shower.
Statement of Work is Attached.
2. Contract Information: General. This A-E Services contract is being procured in accordance with the Brooks Act (Public Law 92- 582) and implemented in Federal Acquisition Regulation (FAR) 36. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of three (3) to five (5) firms deemed most highly rated after initial source selection will be chosen for interviews. The interviews will consist of approximately 90 minute sessions on the campus of the Lebanon VAMC where the offeror will have the opportunity to make a no more than 60 minute presentation introducing key staff (4.d), providing additional information on three of projects submitted (4.f) and explaining their design philosophy to satisfy the purpose of this contract (2). The remaining 30 minutes are reserved for Government questions of the interviewees. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The magnitude for construction (not design) of this project is between $2m and $5m
Contract Award Procedure: Before a service disabled veteran owned small business (SDVOSB) is proposed as a potential contractor, they must be certified by VETbiz and registered in the System for Award Management (SAM) database. Register via the SAM internet site at www.sam.gov Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor. The proposed services will be obtained by a Negotiated Firm-Fixed Price Contract.
Nature of Work: Provide Architectural / Engineering services for site survey and investigation, concept development, design development, preliminary drawings, construction drawings, specifications, cost estimates, and A/E construction period services. This work will involve a full facility analysis according to the VA Physical Security Design Manual followed by a full set of construction documents to make the necessary facility modifications to correct the selected nonconformities. The A/E will work with VA Project Management Staff to develop the necessary working drawings, phasing plans, infection control plans, contract specifications, prioritization of items, and cost estimates for full and complete construction of this project.
3. Selection Criteria:
There are eight evaluation factors for each firm: Professional Qualification, Specialized Experience, Past Performance, Capacity to Accomplish Work, Location, Reputation and Standing of the Firm, Record of Significant Claims, and Specific Experience and Qualifications of Personnel as a Team. Detailed evaluation guidance is offered for each factor in the attached A-E Selection Board Guide Criteria. The adjectival system uses the adjectives and associated definitions listed in the table below.
Adjectival Rating
Definition
OUTSTANDING
Firm has excellent ability to meet project requirements
GOOD
Firm has good ability to meet project requirements
ACCEPTABLE
Firm has average ability to meet project requirements
MARGINAL
Firm has a minimum ability to meet project requirements
UNACCEPTABLE
Firm does not meet project requirements
Note: All ratings are not used for each factor. Some objective factors simply use unacceptable, acceptable, and outstanding.
The Professional Qualification and Specialized Experience factors are more important than the other six factors which are listed in descending order of importance.
The determination of a firm's overall rating shall be made in accordance with the following guidance. The lower of a firm's rating in the two key areas (Professional Qualifications and Specialized Experience) establishes the maximum overall rating a firm can receive as shown below.
Overall Rating
Lower of Professional Qualifications and Specialized Experience
At least three outstanding in the remaining six factors AND no more than one unacceptable in remaining six factors
Less than three outstanding in remaining six factors AND no more than one unacceptable in remaining six factors
Two or more unacceptable ratings in remaining six factors
Outstanding
OUTSTANDING
GOOD
ACCEPTABLE
Good
GOOD
ACCEPTABLE
MARGINAL
Acceptable
ACCEPTABLE
MARGINAL
UNACCEPTABLE
Marginal
MARGINAL
UNACCEPTABLE
UNACCEPTABLE
Unacceptable
UNACCEPTABLE
UNACCEPTABLE
UNACCEPTABLE
The initial evaluation of the packages should determine which firms are the most highly qualified firms. The Selection Board shall produce a list in the order of preference with a narrative explanation supporting the order of preference. Where firms are rated the same adjective, credence will be given to the descending order of importance. The Source Selection Authority will then select no less than two but no more than five firms for interviews, unless a logical break in the rankings occur. For example, if six firms are rated GOOD, the sixth firm will be given an interview. Upon completion of interviews, the Selection Board will then rank the interviewed firms from most highly qualified to least highly qualified. Negotiations will begin with the most highly qualified firm.
Professional Qualifications necessary for satisfactory performance of required services: This is intended to evaluate the personal experience of firm members who work in the firm's project office and are scheduled to be assigned to the design team. The key positions should include Project Managers, Quality Assurance Managers, Architectural Design, Interior Design, Civil Engineers, Electrical Engineers, Structural Engineers, Mechanical Engineers, Fire Protection Engineers, and Environmental Engineers. Firms may submit any other personnel they feel are significant for the types of work described in Specialized Experience.
Adjectival Rating
Definition
UNACCEPTABLE
The majority of personnel assigned to the key positions do not appear to have any experience in designing the type of facilities and systems anticipated in this contract or, none of the key personnel listed appear to work in the firm s designated project office.
MARGINAL
The majority of personnel assigned to the key positions appear to have experience on one or fewer of the type anticipated in this contract
ACCEPTABLE
The majority of personnel assigned to the key positions appear to have experience on one to three projects of the type anticipated in this contract or at least four of the key personnel are subcontractor personnel
GOOD
The majority of personnel assigned to the key positions appear to have experience on at least three projects of the type anticipated in this contract or any of the key personnel are subcontractor personnel
OUTSTANDING
All personnel assigned to the key positions appear to have experience with more than three projects of the type anticipated in this contract and are employees of the prime A-E firm.
Specialized Experience and Technical Competence in the type of work required: This factor evaluates the experience of the firm and design team in completing projects requiring skills similar to those anticipated for this contract. The project will be to construct an approximately 13,000 SF medical/surgical acute care unit on top of Bldg 104. Extra consideration may be given for experience designing projects for Department of Veterans Affairs Facilities.
NOTE: Ensure that projects listed were completed by the firm as the prime contractor and not as a subcontractor or projects completed by key personnel while employed by another firm.
Adjectival Rating
Definition
UNACCEPTABLE
The firm does not have experience completing any projects of the type anticipated for this contract
MARGINAL
The firm's experience completing projects of the type anticipated for this contract is limited to one project or only projects that do not include a majority of the skills required
ACCEPTABLE
The firm has experience completing at least two projects of the type anticipated for this contract or primarily projects that do not include the majority of the skills required
GOOD
The firm has experience completing at least four projects of the type anticipated for this contract or includes projects that do not include the majority of the skills required
OUTSTANDING
The firm has experience completing at least six projects of the type anticipated for this contract including the majority of the skills required
Past performance on contracts with Government agencies (Particularly Department of Veterans Affairs) and private industry in terms of cost control, quality of work and compliance with performance schedules.
Note: Project Past Performance information for projects performed shall be evaluated as either Relevant or Not Relevant. Not Relevant projects shall not be evaluated.
The following definitions apply:
Relevant: Past/Present performance efforts involve the magnitude of effort and complexities which are essentially what this contract requires.
Not Relevant: Past/Present performance efforts involve none or significantly less magnitude of effort and complexities which are essentially what this contract requires.
Currency: For the purposes of this contract, currency is performance occurring within the last seven years from the posting of the contract synopsis. Projects which are not current shall not be evaluated.
Adjectival Rating
Definition
UNACCEPTABLE
Past performance evaluation reports indicate significant negative information or board members have firsthand knowledge of significant poor performance
ACCEPTABLE
Past performance evaluation reports contain some favorable information and there is some favorable firsthand knowledge of past performance with only minor problems indicated
OUTSTANDING
Past performance evaluation reports indicate multiple instances of favorable information or board members have firsthand knowledge of multiple instances of favorable past performance. No negative past performance information was found
Capacity to accomplish the work in the required time: this factor evaluates the ability of the A-E firm, given their current projected workload and the availability of their key personnel, to accomplish the project in the required time.
Adjectival Rating
Definition
UNACCEPTABLE
The firm's past history or current/projected work load indicates that the firm does not have the capacity to accomplish work in accordance with standard design schedules
ACCEPTABLE
The firm's past history indicates problems with meeting schedules but the current/projected workload indicates that the firm should have the capacity to accomplish the work in accordance with the standard design schedules
OUTSTANDING
The firm's past and the current/projected workload indicate that the firm has the capacity to accomplish the work in accordance with standard design schedules
Location in the general geographic area of the project and knowledge of the locality of the project: This factor evaluates the distance from the A-E firms design office from the location of work (Lebanon VA Medical Center). The personnel identified as the design team staff are expected to work in the design office identified for evaluation of this factor.
NOTE: Distance will be measured from the Lebanon VA Medical Center, Lebanon, PA
Adjectival Rating
Definition
UNACCEPTABLE
Majority of key personnel and designated project office are over 400 miles from the project location
ACCEPTABLE
Majority of key personnel and designated project office are between 200 and 400 miles from the project location
OUTSTANDING
Majority of key personnel and designated project office are less than 200 miles from the project location
[Reputation and standing of the firm and its principle officials with respect to professional performance, general management, and cooperativeness.
Adjectival Rating
Definition
UNACCEPTABLE
Past performance information indicates that the firm s professional performance and management practices have been lacking and as a result low quality products are produced or the firm had shown a trend of lack of customer service and of being uncooperative when dealing with design issues
ACCEPTABLE
Past performance information indicates that the firm's professional performance and management practices have normally produced high quality products and that the firm shows a record of being somewhat customer service oriented and cooperative when dealing with design issues
OUTSTANDING
Past performance information indicates that the firm's professional performance and management practices have consistently produced high quality products and that the firm shows a record of being extremely customer service oriented and cooperative when dealing with design issues
Record of significant claims against the firm because of improper or incomplete architectural and engineering services.
Adjectival Rating
Definition
UNACCEPTABLE
Record indicates that the firm has had four or more claims filed for errors and omissions within the previous year prior to the due date of Standard Form 330's
ACCEPTABLE
Record indicates that the firm had no more than three claims filed for errors and omissions within the previous year prior to the due date of the Standard Form 330's
OUTSTANDING
Record indicates no more than one claim filed for errors and omissions within the previous year prior to the due date of the Standard form 330's
Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team.
Adjectival Rating
Definition
UNACCEPTABLE
Project team shows no evidence of ever having worked together on any relevant projects
ACCEPTABLE
A number of the members of the project team have worked together on two or more relevant projects
OUTSTANDING
The majority of the members of the project team have worked together on four or more relevant projects
4. SF330 Submittal Requirement:
This project is set aside under VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009), and all original SF330 packages shall be submitted no later than May 24, 2018, by 1:00pm EST. to:
VA Pittsburgh Healthcare System
ATTN: Angelamarie Scott
Building 70, Room 2A255
Acquisitions Department /90C
1010 Delafield Road
Aspinwall, PA 15215
All SF330 submissions shall be clearly marked with the subject line displaying the solicitation number and Project Name AE Construct Medical/Surgical Addition VAMC, Lebanon, PA.
Interested firms having the capabilities to perform this work must submit four hardcopies of SF 330 (8/2016 Edition) including Parts I and II as described herein and one CD-ROM of the SF 330 submittal as a single pdf file, to the above address not later than 1:00 p.m. local on the response date as above. Late proposal rules found in FAR 15.208 will be followed for late submittals. Responding firms must submit a copy of the originally signed, or current (signed within the past 12 months), and accurate SF 330, Part II for the specific prime, other offices of the prime, and subcontractor offices proposed to perform the work even if an SF 330, Part II is already on file. SF 330, Part II shall be provided for the specific prime, other offices of the prime, and subcontractor offices proposed to perform the work. All Part IIs shall be signed with original signature or facsimile of the original signature (signed within the past 3 years is required) and dated. A copy of a signed/dated Part II is acceptable. Although firms are encouraged to update their SF 330 Part II at least annually, older ones (up to 3 years old in accordance with FAR 36.603(d)(5)) will still be considered by the board. However, a firm may be recommended as not qualified or ranked low if missing, confusing, conflicting, obsolete or obscure information prevents a board from reasonably determining that a firm demonstrates certain required qualifications. Indicate in Block 5b of each Part II if the firm is a Large Business, Small Business, HubZone, Service Disabled Veteran-Owned Small Business, Veteran-Owned Small Business, or Woman-Owned Small Business. Submit only one SF 330, Part I from the Prime for the design team, completed in accordance with the SF 330 instructions and additional instructions herein. It must contain information in sufficient detail to identify the team (prime, other offices of the prime, and consultants) proposed for the contract.
In SF 330 Part II, block No. 4 provide the Data Universal Numbering System (DUNS) number issued by Dun and Bradstreet Information System (1/866-705-5711) for the prime A-E or Joint Venture. The DUNS number must be for the firm or joint venture performing the work (i.e. not the parent DUNS number, but a DUNS number specifically for the office performing the work).
In SF 330, Part I, Section C, identify the discipline/service to be supplied by the Prime, Prime Branch offices as applicable, and each consultant.
In SF 330, Part I, Section D, include an organization chart indicating how each firm and each key individual on the proposed team (prime, applicable prime branch offices and each sub-contractor as identified in SF 330, Part I, Section C) integrates into the composite team.
In SF 330, Part I, Section E, provide brief resumes of the on-staff or consultant employees anticipated to perform the work. Resumes shall not exceed one page.
In SF 330, Part I, Section F, provide examples of relevant completed projects which demonstrate your team s qualifications for this contract and include any utilized consultants/sub-contractors. Provide a maximum of 10 projects, with no more than one project per page.
In SF 330, Part I, Section G, block 26, in addition to the individual s name, include their associated firm and office location. The names of all individuals included in the resumes in Section E shall be listed in Block 26 along with their firm location and their roles even if example project experience in Block 28 is not applicable.
In SF330, Part I, Section H, provide a narrative to address each of the requirements, including subparagraphs, of items listed in Section 3, Selection Criteria, of this announcement. Also, firms must show their last 12 months of Medical facility contract awards stated in dollars, provide an itemized summary of awards to include Agency Contract Number/Task Order No. Agency, Project Title, and Award Amount dollars. Include a total of all listed awards. Note that award of Indefinite Delivery Contracts should not be counted as award amounts; only actual Task Orders and any modifications thereto should be included in the amounts. When addressing Team capabilities, clarify planned capability, existing capability, and prior experiences, if any. Include any other relevant information including a short discussion of why the firm is especially qualified based upon the specific selection criteria listed in Section 3. Indicate the estimated percentage involvement of each firm on the proposed team. Do not exceed fifteen pages for Section H. Front and back side use of a single page will count as 2 pages, and use text no smaller than Times New Roman size 11. Pages in excess of the maximums will be discarded and not used in evaluation of the selection criteria. Foldouts are not allowed except when the evaluation criteria in Paragraph 3 explicitly require a schedule or drawing and shall not otherwise be considered.
Personal visits and phone calls to the facility to discuss this announcement will not be allowed.
5. THIS IS NOT A REQUEST FOR PROPOSAL. This is a request for SF 330 s Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued and no solicitation package or bidder/plan holder list will be issued. A solicitation will only be issued to the most highly qualified vendor. Submission that fail to follow the guidelines above will be considered unresponsive.
6. POINT OF CONTACT: Contact: Angelamarie Scott, Contracting Officer, Angelamarie.Scott@va.gov
Angelamarie.Scott@va.gov
Angelamarie.Scott@va.gov
