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A/E Renovate Auditorium Project #460-18-004


Delaware, United States
Government : Federal
RFP
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ACQUISITION INFORMATION:

The VA Medical Center (CVAMC) in Wilmington, DE is seeking professional Architect and Engineering (A&E) services for Project No. 460-18-004, Renovate the Auditorium.

This announcement is being issued in accordance with the Selection of Architects and Engineering firms (40 U.S.C 1101) and implemented in the Federal Acquisitions Regulations (FAR) Part 36.6. Architectural and Engineering (A&E) firms permitted by law to practice the professions of architecture or engineering are requested to send four copies of an SF330 (8/2016 Edition) and CD from qualified and eligible firms classified as 100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS CONCERNS.

Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. This is not a Request for Proposal and an award will not be made with this announcement. This announcement is a request for SF330s from qualified firms that meet the professional and set aside requirements listed in this announcement.


-- Services --
Provide:
Professional Architectural, Engineering, and Healthcare Planning Services to include but not limited to:
Site investigation architectural, structural, mechanical, electrical, and environmental services.
Contract drawings and specifications for construction.
3rd Party Cost Estimates
Construction period services - review of submissions, provide recommendations regarding contractor change proposals, visit site per VA's request and add to drawings as-built conditions from contractor's record drawings; A/E will respond on site within a two-hour period when requested.
Infection Control Risk Assessment
Meet all of the requirements as outlined in VA Program Guide PG-18-15 (Volume C), A/E Submission Instructions for Minor and NRM Construction Program. Reference at http://www.cfm.va.gov

-- Project Scope --
GENERAL:
This project is located at the Wilmington VA Medical. It involves all design work and phasing to:
Renovate the auditorium.
SPECIFICS:
This project will renovate auditorium room 165 on the ground floor of Building 1, approximately 3,400 SF.
Make the space ADA compliant, upgrade finishes, provide seating for as many individuals as possible, upgrade the audio-visual capabilities of the space, relocate the Audio-Visual control room to a back corner of the room, and create a storage area.
The main Air Handling Unit for the space is to remain. Revise distribution ductwork as necessary for the new design.
Replace all lighting and include lighting controls with programmed presets for typical presentations.
A/E to work closely with VA facilities staff to develop an efficient and functional design within VA guidelines.
The architectural / interior design is to be closely coordinated with the VA Interior Designer.
A/E to design and show all infection control / dust prevention measures required.
A/E to assess and design any asbestos abatement such as pipe lagging, floor tile and mastic.
A/E to provide necessary literature on new technology or installation methods when required, e.g. pipe freezing, etc.. A/E will conduct investigations to ensure recommended methods are compatible within building.
OTHER SPECIFICS:
A/E to plan all phasing of work in coordination with hospital staff in order to minimize down-time to areas served by the equipment identified for replacement.
Identify and correct fire and life safety deficiencies by site inspections. The consultant shall address these items as required to correct deficient items. Evaluate all doors and hardware throughout the project for compliance with life safety code NFPA 101. Identify and correct improperly filled firewall penetrations. All areas in this building are fully sprinkled. This note applies to areas considered under this specific project only, not the Medical Facility as a whole.
Construction Waste Management, Specification 01 74 19 is to be included.
Fire Safety Peer Review. VA will contract an independent Fire and Life Safety Engineer to conduct a fire and life safety peer review of the project at the 75% design phase for compliance with code and VA Design Manuals. The contracted Fire and Safety Engineer will return comments to the VA Project Engineer. A/E shall incorporate all required changes into the design at no additional fee to the VA.
All designs shall be accomplished in accordance with VA guidelines and specifications, which are available on the Internet at http://www.cfm.va.gov. The A/E will follow VA design guides and provide revised and improved specifications based on the VA standard specifications.
-- Site Investigations --
EXPECTATION: A/E shall make site visits as necessary to survey existing conditions.
Make site visits as required to determine existing as-built conditions affecting this project.
Provide any structural, architectural, electrical, and mechanical investigative work including exterior site work, of both existing and designed systems necessary to insure the accuracy of the design.
Prepare any measured drawings of existing systems of facility required to insure the accuracy of the design.
Provide a CIH to evaluate the impacted building areas for asbestos. Wilmington VA has an asbestos survey which will need to be verified.
Provide a CIH to evaluate the impacted building areas for lead based paint. Exterior window frames have not been tested for lead based paint, but exterior doors have and several did test positive.
NOTE: Information including drawings and other documentation provided to the A/E is used as reference only. All additional references and specifications are available in VHA s Technical Information Library at address http://www.cfm.va.gov. AutoCAD background drawings will be provided by the VA upon request.
The A/E shall field verify all dimensions. A/E shall field verify every aspect that relates to the project. Coordinate site visits with the Project Engineer.
-- Sustainable Design and Energy Reduction --
EXPECTATION: All designs shall be in accordance sustainable design and energy reduction.
Federal Mandates require all Federal government construction projects to comply with sustainability and energy reduction requirements.B To this end, the VA is committed to the Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings.
The U.S. Green Building Council s (USGBC) Leadership in Energy and Environmental Design (LEEDR) rating system provides a well known industry framework to achieve the Federal Mandates.B
After complying with all the credits to achieve the Federal Mandates, this project should be able to achieve LEED Silver status with minimum extra effort and cost.B
In the event the project design cannot achieve LEED status, Life-cycle costing should be used to determine viable energy reduction goals, as scope and budget permit.B Where the Mandates are not achievable, written justification must be provided.B
Firms that are selected to design VA projects should already have demonstrated their sustainable design capabilities through the VA selection process.B They will find the criteria and procedures in the VA s Sustainable Design and Energy Reduction Manual a baseline for developing the design according to the unique conditions that each project represents.
-- Environmental/Occupational Safety and Health (EOSH) --
EXPECTATION: All projects and project designs shall contain language that addresses all applicable EOSH requirements.
Regulatory Compliance EOSH requirements for work performed at the above location can be found in:
Volume 29 of the Code of Federal Regulations, Part 1910 Occupational Safety for General Industry
Volume 29 of the Code of Federal Regulations, Part 1926 Occupational Safety for The Construction Industry
Volume 40 of the Code of Federal Regulations Protection of The Environment
Volume 49 of the Code of Federal Regulations, Part 397 Transportation of Hazardous Materials
Title 7 of the Delaware Code Conservation
Title 16 of the Delaware Code Health and Safety
Specifications
The VA Master Construction Specifications contain work procedures and material requirements designed to meet regulatory compliance requirements.B Whenever possible, the Master Construction Specifications must be used as the basis for project designs
A complete list of these specifications can be viewed at the following website: http://www.cfm.va.gov.B Specifications which address EOSH requirements include, but are not limited to, the following:
SECTION 01 00 00 General Requirements
SECTION 01 57 19 Temporary Environmental ControlsB
SECTION 01 74 19 Construction Waste Management
SECTION 02 82 11 Traditional Asbestos Abatement
SECTION 02 82 13.13 Glovebag Asbestos Abatement
SECTION 02 82 13.19 Asbestos Floor Tile and Mastic Abatement
SECTION 02 82 13.31 Asbestos Transite Abatement
SECTION 02 82 13.41 Asbestos Abatement for Total Demolition Project
SECTION 02 83 33.13 Lead-Based Paint Removal and Disposal

Evaluation Criteria: The A&E selection criteria for this acquisition is listed in descending order of importance. Sub-elements are of equal importance
Team proposed for this project
B B B B B B B B B B B B B B B B B B B B B 1. Project Manager
B B B B B B B B B B B B B B B B B B B B B 2. Other key personnel
B B B B B B B B B B B B B B B B B B B B B 3. Consultants
B B B B B B B B B B B Proposed Management Plan
B B B B B B B B B B B B B B B B B B B B B B B 1. Design Phase
B 2. Construction Phase
Previous Experience of Proposed Team
Auditoriums/stage design
Audio/Visual systems
VA Project Experience
Site Investigation Experience
B B B B B B B B B B B 4. B Proposed Design Approach for This Project
B B B B B B B B B B B B B B B B B B B B B B B 1. Proposed design philosophy
B B B B B B B B B B B 5. Estimating Effectiveness
ten most recently bid projects (VA only if available, can use others to supplement if not)
B 6. Project Control
B B B B B B B B B B B B B B B B B B B B B B 1. Techniques planned to control the schedule and costs
B B B B B B 2. Personnel responsible for schedule and cost control
3. Review recent projects to demonstrate ability to meet project costB B Target and schedule; and any additional construction costs caused by design deficiencies not program changes.
B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B B
7. Miscellaneous Experience and CapabilitiesB
B B B B B B B B B B B B B B B B 1. Autodesk AutoCADD & MEP 2008 3D & Other Computer Applications
B B B B B B B B B B B B B B B B 2. Value Engineering & Life Cycle Cost Analysis
3. Environmental Considerations
B B B B B B B B B B B B B B B 4. Fast Track Design
B B B B B B B B B B B B B B B 5 Specialized Experience


Contract Award Procedure: Interested A&E firms shall submit four (4) copies of SF330 and CD with appropriate documentation and information to Mike White, Contracting Officer (460/90C), Wilmington VA Medical Center, 20 Montachnin Rd, Contracting Office, Rm 114, Greenville, DE 19807 by close of business (4:00 PM, EST), July 12, 2017. A&E firms shall be registered at www.sam.gov and www.vetbiz.gov. If available, please include your firm's VetBiz.gov SDVOSB status verification. Failure of a proposed SDVOSB A&E firm to be certified by the CVE at the time of the SF330 is submitted shall result in elimination from further consideration for award. Following an evaluation of the qualifications and performance data submitted, three or more firms considered to be the most highly qualified firms to provide the type of services required will be chosen for interviews. After interviews, the most highly qualified firm will be issued the solicitation and requested to submit a proposal. The Government will not pay, nor reimburse, any costs associated with responding to this announcement. The Government is under no obligation to award a contract as a result of this announcement. A&E firms will be selected based on demonstrated competence and qualifications for the required work. NAICS 541310 Architectural Services and SBA size standard $7.5M apply. The award of a Firm Fixed-Price contract is contemplated and is subject to the availability of FY17 funding. Magnitude of construction project estimate is between $500,000.00 and $1,000,000.00.

End of Document

Mike White
michael.white9@va.gov
302-994-2511 x7528

Michael.White9@va.gov

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