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A/E Renovate 9 Center Wilmington VAMC

Delaware, United States
Government : Federal
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The VA Medical Center (WVAMC) in Wilmington, DE is seeking professional Architect and Engineering (A&E) services for Project No. 460-19-001, Renovate 9 Center.

This announcement is being issued in accordance with the Selection of Architects and Engineering firms (40 U.S.C. 1101) and implemented in the Federal Acquisitions Regulations (FAR) Part 36.6. Architectural and Engineering (A&E) firms permitted by law to practice the professions of architecture or engineering are requested to send four copies of an SF330 (8/2016 Edition) and CD from qualified and eligible firms classified as SERVICE DISABLED VETERAN OWNED SMALL BUSINESS CONCERNS.

Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. This is not a Request for Proposal and an award will not be made with this announcement. This announcement is a request for SF330s from qualified firms that meet the professional and set aside requirements listed in this announcement.

Professional Architectural, Engineering, and Healthcare Planning Services to include but not limited to:
Site investigation architectural, structural, mechanical, electrical, and environmental services.
Contract drawings and specifications for construction.
3rd Party Cost Estimates
Construction period services - review of submissions, provide recommendations regarding contractor change proposals, visit site per VA's request and add to drawings as-built conditions from contractor's record drawings; A/E will respond on site within a two-hour period when requested.
Infection Control Risk Assessment
Meet all of the requirements as outlined in VA Program Guide PG-18-15 (Volume C), A/E Submission Instructions for Minor and NRM Construction Program. Reference at

-- Project Scope --
This project is located within the Wilmington VA Medical. It involves all design work and phasing to:
Completely renovate an old server room located in the center of the 9th floor of Building 1 at the Wilmington VA Medical Center. For preliminary estimation assume 1,250 square feet.
The area to be renovated is currently an old server room with raised floor and abandoned CRAC units being used occasionally as a police training room, lobby, and rest room. Following renovation, the area will be occupied by VA non-Veteran facing administrative staff using an open office concept with a few private offices and separate storage closet.
This project is to be a complete renovation of the area to include abatement of all hazardous materials and demolition of all existing utilities and architectural features to the outer cladding of the building. Design may include areas existential to the footprint for mechanical and service systems.
Demolition of the existing building includes, but is not limited to the removal of all finishes, fixtures, interior walls (to include backup wall/inner width of the external wall), floors (to the slab and penetrations), ceilings (to the upper floor slab and penetrations), lighting, electrical distribution, HVAC equipment, medical gas systems, fire/alarm systems, IT systems (to include BMS) and plumbing.
Window replacement has recently been completed under a separate project. A/E to evaluate existing windows and retain/salvage as appropriate. There are currently no windows in the space. There is a desire to introduce daylighting if possible. Existing exterior door to be removed and in-filled. New door for roof access to be installed in mechanical room 9005- this is outside the clouded area of renovation.
The Hospital services will remain unchanged throughout construction. A/E will be responsible for appropriate phasing of the project.
A/E to work closely with the end user and VA facilities staff to develop an efficient and functional space within VA guidelines.
The architectural / interior design is to be closely coordinated with the VA Interior Designer.
A/E to design and show all infection control / dust prevention measures required.
A/E to assess and design any asbestos abatement such as pipe lagging, floor tile and mastic.
A/E to provide necessary literature on new technology or installation methods when required, e.g. pipe freezing, etc.. A/E will conduct investigations to ensure recommended methods are compatible within building.
A/E to include deduct alternates in the contract documents to account for a minimum of 20% of project estimate.
A/E to plan all phasing of work in coordination with hospital staff in order to minimize down-time to areas served by the equipment identified for replacement.
Identify and correct fire and life safety deficiencies by site inspections. The consultant shall address these items as required to correct deficient items. Evaluate all doors and hardware throughout the project for compliance with life safety code NFPA 101. Identify and correct improperly filled firewall penetrations. All areas in this building are fully sprinkled. This note applies to areas considered under this specific project only, not the Medical Facility as a whole.
Construction Waste Management, Specification 01 74 19 is to be included.
Fire Safety Peer Review. A/E shall contract an independent Fire and Life Safety Engineer to conduct a fire and life safety peer review of the project at the 75% design phase for compliance with code and VA Design Manuals. The contracted Fire and Safety Engineer will return comments to both the A/E and the VA Project Engineer prior to the corresponding review meeting. A/E shall incorporate all required changes into the design at no additional fee to the VA.
All designs shall be accomplished in accordance with VA guidelines and specifications, which are available on the Internet at The A/E will follow VA design guides and provide revised and improved specifications based on the VA standard specifications.

Evaluation Criteria: Selection criteria for this acquisition are listed below in descending order of importance.

A. Background of the personnel
1. Project Manager
2. Other key personnel
3. Consultants

1.Project Experience
2. VA project experience
2. Site Investigation Experience
3. Conversion of server space to admin space
4. Design of administrative space

Team organization
1. Design Phase
2. Construction Phase

Proposed design philosophy
Anticipated problems and potential solutions

V AE Response Time
Prime firm

Contract Award Procedure: Interested A&E firms shall submit four (4) copies of SF330 and CD with appropriate documentation and information to Benjamin Villasenor, Contract Specialist, Wilmington VA Medical Center, 20 Montachnin Rd, Contracting Office, Rm 117, Greenville, DE 19807 by 4:00 PM, EST, March 28, 2019. A&E firms shall be registered at and If available, please include your firm's SDVOSB status verification. Failure of a proposed SDVOSB A&E firm to be certified by the CVE at the time of the SF330 is submitted shall result in elimination from further consideration for award. Following an evaluation of the qualifications and performance data submitted, three or more firms considered to be the most highly qualified firms to provide the type of services required will be chosen for interviews. After interviews, the most highly qualified firm will be issued the solicitation and requested to submit a proposal. The Government will not pay, nor reimburse, any costs associated with responding to this announcement. The Government is under no obligation to award a contract as a result of this announcement. A&E firms will be selected based on demonstrated competence and qualifications for the required work. NAICS 541310 Architectural Services and SBA size standard $7.5M apply. The award of a Firm Fixed-Price contract is contemplated and is subject to the availability of FY19 funding. Magnitude of construction project estimate is between $500,000.00 and $1,000,000.00.

Benjamin Villasenor

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