640-16-3-046-0213. Nursing white boards for patients, so that staff can effectively and immediately understand patient needs and concerns throughout the VAPAHCS.
Table of Contents
SECTION A 1
A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1
SECTION B - CONTINUATION OF SF 1449 BLOCKS 4
B.1 CONTRACT ADMINISTRATION DATA 4
B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011) 5
B.3 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011) 5
SECTION C - CONTRACT CLAUSES 7
C.1 FSS RFQ INTRODUCTORY LANGUAGE 7
C.2 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009) 7
SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS 8
SECTION E - SOLICITATION PROVISIONS 9
E.1 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (DEC 2009) 9
E.2 52.209-5 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION)(MAR 2012) 9
SECTION B - CONTINUATION OF SF 1449 BLOCKS
B.1 CONTRACT ADMINISTRATION DATA
(continuation from Standard Form 1449, block 18A.)
1. Contract Administration: All contract administration matters will be handled by the following individuals:
a. CONTRACTOR:
b. GOVERNMENT: Contracting Officer 36P261
2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
[] 52.232-34, Payment by Electronic Funds Transfer-Other Than System For Award Management, or
[] 52.232-36, Payment by Third Party
3. INVOICES: Invoices shall be submitted in arrears:
a. Quarterly []
b. Semi-Annually []
c. Other []
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:
AMENDMENT NO DATE
B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)
This solicitation includes . Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.
B.3 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011)
This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.
LINE ITEMS
Item Qty U/P Description
Palo Alto
Bldg 100 PAD Nursing White Boards
Product: Chameleon Whiteboard or Equal
1 135 EA Chameleon Whiteboard - #24-36M Satin
24x36 Vertical, Metal Satin
Clear Plexi glass cover with dry erase markers,
Magnetic Surface
2 30 EA Chameleon Whiteboard - #24-24M Satin
24x24, Metal Satin
Clear Plexi glass cover with dry erase markers,
Magnetic Surface
3 1 EA Handling & Delivery
Statement of Work
Department of Veterans Affairs
VA Palo Alto Healthcare System
3801 Miranda Ave., Palo Alto, CA 94304
Project: VA Palo Alto Campus - Nursing Whiteboards
Transaction Number: 640-16-3-046-0213
1. Overview
VA Palo Alto Healthcare System, (VAPAHCS) is expecting to remodel and expand over 2 Million square feet and decommissioning 1 Million square feet of facilities over the next 10 years. Nearly all current facilities will be impacted, requiring frequent and spontaneous decommissioning, reconfiguration, and installation of both new and existing furnishings to support the facilities daily operating demands.
2. Objective
To purchase Whiteboards for patients, so that staff can effectively and immediately understand patient needs and concerns. Key will be the ability of the product to:
a. Have easily interchangeable inserts for specific communication needs
b. Have clear plexiglass cover to be used with dry erase markers for easily updating patient data.
c. Have a magnetic surface
d. Be framed in satin metal - hospital grade materials
e. To be mounted to a wall in recovery and other areas
3. Delivery
a. Contractor shall have approval to proceed in writing from VAPAHCS Interior Designer before beginning manufacturing.
b. Contractor shall notify the VA Point of Contact (POC) a minimum of one (1) week advance that product have shipped and 48 hours advance notice of the scheduled date and time of delivery.
c. No large semi-trucks will be allowed on campus.
d. All deliveries will be sent to the warehouse Building 50.
e. In the event there is a delay in delivery, Contractor shall notify the VA POC immediately.
f. Contractor shall ensure that the driver of the delivery vehicle has copies of the delivery order at time of delivery.
g. Contractor shall not attempt to deliver any items before the scheduled delivery date.
4. Hours
The normal delivery hours will be business hours (7:30am-2:00pm) Monday through Friday. The Government has the option to modify the normal work week, days and hours, as needed to meet the mission of the VAPAHCS.
SECTION C - CONTRACT CLAUSES
C.1 FSS RFQ INTRODUCTORY LANGUAGE
The terms and conditions of the contractor's FSS contract (including any contract modifications) apply to all Blanket Purchase Agreements (BPA) and task or delivery orders issued under the contract as a result of this RFQ. When a lower price has been established, or when the delivery terms, FOB terms, or ordering requirements have been modified by the BPA or task/delivery order, those modified terms will apply to all purchases made pursuant to it and take precedence over the FSS contract. Any unique terms and conditions of a BPA or order issued under the contract that are not a part of the applicable FSS contract will govern. In the event of an inconsistency between the terms and conditions of a BPA or task/delivery order and the Contractor's FSS terms, other than those identified above, the terms of the FSS contract will take precedence.
C.2 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009)
The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses or veteran-owned small businesses proposed as subcontractors in accordance with 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more service-disabled veteran-owned small businesses or veteran-owned small businesses for subcontract work of the same or similar value.
(End of Clause)
SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS
Salient Characteristics & Specifications for Whiteboards
3801 Miranda Ave., Palo Alto, CA 94304 Department of Veterans Affairs
VA Palo Alto Healthcare System
Project: VA Palo Alto Campus - Nursing Whiteboards
Transaction Number: 640-16-3-046-0213
General:
" Nursing Whiteboards for use in Patient Rooms
Form:
" Vertical Satin Metal to accommodates inter-changeable, custom designed inserts for specific patient needs
" Clear plexiglass cover to be used with dry erase markers
" Magnetic surface for magnetic marker holder and/or badges
Critical Dimensions of Frame Perimeter:
" 24" x 24" exactly
" 24" x 36" exactly
Construction Method:
" Shop-assembled - shipped fully assembled
" Surface mount; mounting hardware included
" All materials to be hospital grade
Environmental Features:
" Product must be designed and constructed of materials that do not present a significant environmental and human health risk
" Recycled Material Content: Minimum 30%
" Aluminum components are recyclable
Warranty:
" One (1) year warranty - warrants to the consumer that the product is free from manufacturer defects in material or workmanship (including shipping, parts and labor for the repair or replacement of defective item).
Miscellaneous
" Guaranteed to be available for a minimum of 5 years after first order entry
" Manufacturer has a minimum of 10 years' experience in manufacturing Patient Boards.
" Clean simple design coordinates with other furnishings on campus
SECTION E - SOLICITATION PROVISIONS
E.1 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (DEC 2009)
(a) In an effort to achieve socioeconomic small business goals, depending on the evaluation factors included in the solicitation, VA shall evaluate offerors based on their service-disabled veteran-owned or veteran-owned small business status and their proposed use of eligible service-disabled veteran-owned small businesses and veteran-owned small businesses as subcontractors.
(b) Eligible service-disabled veteran-owned offerors will receive full credit, and offerors qualifying as veteran-owned small businesses will receive partial credit for the Service-Disabled Veteran-Owned and Veteran-owned Small Business Status evaluation factor. To receive credit, an offeror must be registered and verified in Vendor Information Pages (VIP) database. (http://www.VetBiz.gov).
(c) Non-veteran offerors proposing to use service-disabled veteran-owned small businesses or veteran-owned small businesses as subcontractors will receive some consideration under this evaluation factor. Offerors must state in their proposals the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov VIP database (http://www.vetbiz.gov).
(End of Provision)
E.2 52.209-5 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION)(MAR 2012)
(a) In accordance with Division H, sections 8124 and 8125 of P.L. 112-74 and sections 738 and 739 of P.L. 112-55 none of the funds made available by either Act may be used to enter into a contract with any corporation that-
(1) Has an unpaid federal tax liability, unless the agency has considered suspension or debarment of the corporation and the Suspension and Debarment Official has made a determination that this action is not necessary to protect the interests of the Government.
(2) Has a felony criminal violation under any Federal or State law within the preceding 24 months, unless the agency has considered suspension or debarment of the corporation and Suspension and Debarment Official has made a determination that this action is not necessary to protect the interests of the Government.
(b) The Offeror represents that-
(1) The offeror does [ ] does not [ ] have any unpaid Federal tax liability that has been assessed and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.
(2) The offeror, its officers or agents acting on its behalf have [ ] have not [ ] been convicted of a felony criminal violation under a Federal or State law within the preceding 24 months.
(End of Provision)
BERNIE BYRD
CONTRACT SPECIALIST
(925)372-2305
bernie.byrd@va.gov
