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New York, United States
Government : Federal
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This announcement is not a Request for Proposal or Quote. The Government will not pay or reimburse any parties for the costs associated with responding to this request. The Government is under no obligation to award a contract from the responses received as a result of this announcement.

This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. The applicable North American Industry Classification System (NAICS) code is 541330 Electrical Engineering Services and small business size standard of $15 Million.

Interested parties are advised that in keeping with the Veterans First Contracting program under 38 U.S.C. 8127-8128, as implemented under VA Acquisition Regulation (VAAR) subpart 819.70 and VA Procurement Policy Memorandum 2016-05 Implementation of the Veterans First Contracting Program, if the Contracting Officer has a reasonable expectation that two or more small business concerns owned and controlled by Service-disabled veteran-owned small business (SDVOSB) concerns will submit responses to the solicitation and that award can be made at a fair and reasonable price that offers the best value to the United States, the requirement will be set-aside for SDVOSB concerns. If an SDVOSB set-aside is not appropriate, the requirement will be evaluated to determine whether a Veteran Owned Small Business (VOSB) set-aside is appropriate. The term SDVOSB / VOSB under the Veterans First Contracting program has the same meaning as defined in FAR subpart 2.101, except for acquisitions authorized by 38 U.S.C. 8127 and 8128 for the Veterans First Contracting Program SDVOSB and VOSB concerns must be listed as verified in the Vendor Information Pages (VIP) database at in addition to meeting the NAICS code small business size standard to be eligible for award under Veterans First Contracting Program set-asides.

Potential contractors must be registered in SAM ( and visibly certified in Vet Biz ( at time of submission of their qualifications in order to be considered for an award. As a prospective offeror or bidder for this potential Service Disabled Veteran-Owned Small Business (SDVOSB) set aside, you are verifying your company meets the status requirements of a SDVOSB concern as established by 38 CFR Part 74.

Interested parties are referred to VAAR Clause 852.219-11(c)(1): Services (except construction) at least 50 percent of personnel for contract performance will be spent for employees of the concern or employees of other eligible Service-Disabled veteran-owned small business concerns. In order to assure compliance with this clause, all firms submitting a SF 330 for this Sources Sought Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc.).


The Department of Veterans Affairs shall evaluate each potential contractor in terms of its

(1) Professional qualifications necessary for satisfactory performance of required services;

(2) Specialized experience and technical competence in the type of work required. In the case of this project engineering services for the Replacement of the Condenser Water Piping Building No. 4 project;

(3) Capacity to accomplish the work in the required time; the general workload and staffing capacity of the design office will be evaluated.

List current projects with a design fee of greater than $100,000 being designed in the firms office.

Indicate the firms present workload and the availability of the project team (including sub-consultants) for the specified contract performance period;

describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates;

(4) Past Performance: VISN 2 will evaluate past performance on recent and relevant contracts with government agencies (Emphasis on VA work) and private industry in terms of cost control, quality of work, compliance with performance schedules and a record of significant claims against the firm due to improper or incomplete engineering services (references required).

Recent is defined as performance occurring within 5 years of the date of this Sources Sought, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this Sources Sought.

Relevancy is defined as performance of work on projects that are similar in scope to the type of project anticipated under the resultant contract.

Respondents with no previous past performance shall state this when addressing this selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. Superior performance ratings on relevant projects may be considered more favorably in the evaluation.

Past Performance Submission Requirements:

Submit a minimal of three (3) references; any of the following evaluations are acceptable:

*A-E Contractor Appraisal Support System (ACASS),
* Contractor Performance Assessment Report System (CPARS), or
* Past Performance Questionnaire (PPQ) evaluation for each project submitted under Criterion 2.

If a completed ACASS/CPARS evaluation is available, it shall be submitted with the completed SF330 package. If there is not a completed ACASS/CPARS evaluation, the PPQ included with this notice (attachment #1) is provided for the Offeror or its team members to submit for each project included in criterion (2). If a PPQ is submitted, but an official ACASS/CPARS evaluation is found for that project in government databases, the official evaluation will take precedence. If an ACASS/CPARS evaluation is not available, ensure correct phone numbers and email addresses are provided for each contract customer/reference. Completed PPQs should be submitted with your SF330. If the A-E is unable to obtain a completed PPQ from a contract customer/reference for a project before the response date set forth in this notice, the A-E should complete and submit with their response the first page of the PPQ (Attachment #1), including contract and point of contact information for the respective projects.

A-Es should follow-up with references to ensure timely submittal of questionnaires. A-E s shall not incorporate by references into their response ACASS/CPARS or PPQ evaluations previously submitted in response to other A-E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.


The A/E Firm proximity to the VA Medical Center New York Campus, 10010 is an evaluation criteria.
This distance is determined according to
This factor evaluates the distance the AE firm's design office or offices lies from the location of work. Please provide the address(es) and distance of your closest office to the address listed below.


Qualified Service Disabled Veteran Owned Small Business firms are required to submit their SF-330 via e-mail no later than 2:00 PM EDT on Wednesday, November 13, 2019 to

Please review all of the information provided in this notice as well as the attachments, consolidate all questions and concerns into one (1) message, and send an email to Telephone inquiries will not be honored.



The Contractor shall perform electrical system studies for the Department of Veterans Affairs Medical Centers (VAMCs) at the following locations as listed:


All work shall be accomplished in strict compliance with NFPA-70E, 2018 Edition (Standard for Electrical Safety in the Workplace); and IEEE 242-2001, Recommended Practice for Protection and Coordination of Industrial and Commercial Power Systems. All survey work will be accomplished on energized equipment unless an outage is required due to specific equipment safety conditions. All requests for outages must be submitted in writing to and approved by the Facility Manager/Chief Engineer. Appropriate personal protective equipment (PPE) shall be used in allwhere it is necessary to remove covers/open equipment thereby exposing live buses or other energized components. In some locations, VA staff may be able to assist the Contractor in accessing/opening electrical equipment; however, the Contractor must not assume such support will be available and, accordingly, shall have proper staffing, PPE and equipment to perform such tasks without VA assistance.

The Contractor shall conduct an entrance briefing with Chief Engineer upon arrival at the Manhattan VA Medical Center. The Contractor shall use the meeting to introduce him/herself and to discuss the procedures for obtaining the necessary drawings and field information. The Contractor shall have the Chief Engineer complete or review a survey of compliance with VHA Directive 1028, Electrical Power Distribution System. At the completion of each site survey, the Contractor shall conduct a short briefing with the Medical Center Director or designee to discuss any major problems or life threatening issues if any are discovered during the survey. All information obtained during site visits or any conditions discovered during subsequent calculations shall be kept in strict confidence.

The electrical system study will include site visits to the VAMC by a team from the Contractor. The contractor s team members will consist of experienced, professional staff having extensive knowledge in the field of electrical power and shall include at least one registered professional electrical engineer. The Contractor will be responsible for obtaining all necessary data for these reports from as-built drawings, field investigations and from NorthEast Infrastructure (NEI) As- Builts Information for site electrical utilities will also be gained from as-built drawings and contractor s personal inspection of these utilities.

The electrical system study shall be conducted using SKM Power Tools software. A copy of the software model and data files used to develop the study shall be turned over to the VAMC for the facility s use and modification for future facility work (e.g. creation of updated arc flash hazard warning labels).

Provide an independent Peer Review at 60%, 90%, and Final submissions. Submit peer review comments to Chief Engineer and CFM before shipping the scheduled submission. Incorporate the peer review comments and the responses to the reports.

Baseline Review (BR).B Approximately 15-30 days after submitting the 90% documents but before completing the Final Submission documents, the Contractor will coordinate and conduct a Baseline Review meeting with the respective VAMC staff, CAM, CFM, COR and the VHA Electrical Engineer.B This meeting shall be held on-site.

At this meeting, the lead Engineer of the Consultant s team shall provide the Users (i.e. Chief Engineer, VAMC Director and/or VISN CAM) a prioritized overview of the deficiencies found along with cost estimate to resolve the problems and the potential consequences if such deficiencies are not corrected. In short, the Consulting Engineer should review the findings of the study with VAMC and VISN staff explains inherent risks and respond to any questions regarding the study.B Whenever possible, the OCAMES Senior Electrical Engineer and/or Electrical Engineer from CFM will participate, either in person or telephonically to establish program expectations.

At conclusion of the BR, the Consulting Engineer shall document the meeting in minutes indicating the VAMC has received the study and have been apprised by the AE for associated risks. Copies of these minutes shall be included in the Final Submission documents.

The short-circuit, protective device coordination and arc flash hazard analysis studies shall be conducted under the supervision and approval of a Registered Professional Electrical Engineer skilled in performing and interpreting the power system studies.
The Registered Professional Electrical Engineer shall be a full-time employee of or an approved engineering firm
The Registered Professional Electrical Engineer shall have a minimum of five (5) years of experience in performing power system studies.
The approved engineering firm shall demonstrate experience with Arc Flash Hazard Analysis by submitting names of actual arc flash hazard analysis it has performed in the past year.


As-Built Drawings. . The most up to date As-Built Drawings are to be provided by NEI.
A list of buildings to be assessed. The list shall identify each building (by common name and building number), the current function and total gross square footage. This information is only to be used to assist in determining costs for the required services
Plans and One-line Diagrams. Site plan, incoming electrical service and primary distribution system one-line diagram and basic one-line diagrams for the buildings at each VAMC. The most up to date Plans/One Line Diagrams are to be provided by NEI.

VHA Directive 1028 and accompanying Survey. The Directive and Survey shall be completed (or reviewed, if existing) with the Chief Engineer/Facility Manager during the entrance briefing. Obtain VHA Electrical Directive and Compliance Survey Form from CFM.
Facility Condition Assessment Report (FCA). Sample format to be given by VA. Contractor shall incorporate the final cost estimates to correct the deficiencies in the FCA Excel spreadsheet.


Additional as-built drawings, if available, as required by the contractor to verify existing field conditions.
VAMC personnel knowledgeable of the existing electrical systems that shall accompany the Contractor s team members during the site investigation. The contractor shall coordinate and verify schedule and personnel, with the Chief Engineer, in advance of site visit(s). Chief Engineer shall ensure that medical center personnel are available to accompany the survey team. In the event of an operation emergency, assistance from a VAMC staff will be intermittent. Contractor must have skilled staffing and equipment to perform task without VA assistance.
Any significant electrical maintenance and testing reports performed at the VAMC.
Facility Ground Resistance Test Reports. VAMCs are required to test ground resistance for the entire facility every 36 months in accordance with VHA Directive 1028. VAMC is to provide the A-E the most recent of these ground resistance test report.


a. For 60% and 90% submission, provide hard copies and electronic copies (compact disc) of the electrical system study (including data files). One copy is just needed for the 60% and 90% submission.

Copies of each submittal shall be provided to:
CFM Reviewers
Respective VISN (for CAM and/or Energy Manager)
Respective VAMC staff

Drawings (Full-size for site, primary one-line diagram and secondary one-line diagrams) Use the latest version of AutoCAD (compatible with the local VAMCs version) and provide the viewer on each CD. For the Final Study Submittal, the VAMC shall receive live CADD drawing files which can be manipulated and updated.
Reports shall be loose leaf, three-hole punched, in an appropriately sized binder to include all data and drawings. Each binder shall include a cover sheet including, but not limited to, the VAMC name, VISN, location (City and State) and date. In additinon, an insert including this information shall be inserted into the spine of the binder.
Submit, with the bid proposal, a proposed schedule for completion of each of the studies in the order as listed above.
The content requirements for each submission:

60% submission SHALL include:

Letter from local electric utility provider indicating the available fault current at the point of service.
Executive Summary.
Minutes of the Entrance Briefing with the Chief of Engineering/Facility Management to include VHA Directive 1028 and Compliance Survey.
Analysis and calculations for the Primary Distribution System and partial Secondary Distribution System for each building including switchgear, switchboard and distribution panel etc. Analysis shall include Short Circuit Study and Protective Device Coordination Curves ( Color Copy).
The analysis shall be based on the actual device data (including but not limit to fuses, breakers and relays).

90% submission SHALL include:

All Content from 60% submittal (except as updated below)
Deficiencies (Prioritized) report and cost estimates to correct deficiencies.
All comments from 60% submission with annotations and responses;
All items identified in Para. 5, Specific Scope, as a separate Tab or Section to include:

One-Line Diagram (Including Substation # 6 Even though not energized)
Short Circuit Study (Including Substation # 6 Even though not energized)

Hazard-Risk Table
Coordination Curves (In black) (Including Substation # 6 Even though not energized)

Voltage Drop Calculations(Including Substation # 6 Even though not energized)

Emergency Power Analysis
Protective Device Settings
Cost Estimates
FCA Excel spreadsheet

Completed analysis and calculations for the entire Primary and Secondary Distribution;
Completed one-line diagrams. Each building on the Building List that attached to the Scope of Work shall be identified on the diagrams. (Including Substation # 6 Even though not energized)

For Final Submission, provide Six hard copies and six electronic copies (compact disc) of the electrical system study (including data files).

Two full original document of Final Submission shall be sent to Chief Engineer at VAMC and shall include:

A completed Report, including all corrected data from the 60% and 90% submittals and the coordination curves shall be printed in color.
Responses to the 60% and 90% submission comments from CFM, VHA and VAMC, and Peer Review, including annotations and response.
Electronic copy (CD) of the entire report including all SKM data, AutoCad, Word, Excel files and PDF.
Color photos that show devices listed on the deficiency report.
Arc Flash Hazard Warning labels compliant with requirements of latest NFPA 70E edition.
NOTE: Arc Flash Hazard Warning labels need only to be provided to the VAMC.
Provide final report with stamp and signature by a Licensed Professional Electrical Engineer.

The other four (4) copies of the Final Submission shall be sent to the reviewer CFM (2 copies), Mr. Gary Krupa (1 copy) at VHA OCAMES, and VISN CAM (1 copy) respectively.

Those copies shall include the followings:
Sample Format will be provided by the Medical Center during the Kickoff Meeting.

Responses to the 60% and 90% submission comments from VACO, VA CFM and VAMC, including annotations and response.
One-line diagrams for primary distribution system on 11 x17".
Electronic copies (CD) of the entire report including all SKM data, AutoCad, Word, Excel files and PDF formats.
Provide final report with stamped and signed by a Licensed Professional Electrical Engineer.


Section IV,b
Section IV,b
Section IV,b
Section IV,b

Section IV,c
Section IV,c
Section IV,c
Section IV,c

Section IV,d(ii)
Section IV,d(i)
Section IV,d(ii)
Section IV,d(i)


The Contractor shall prepare a complete Short Circuit and Coordination Study on the entire electrical system/s (both normal and emergency) at each VAMC. It shall begin at the incoming utility electrical service (for the normal system) and at the emergency generators (for the emergency system) and continue through to each branch circuit panelboard, motor control center or motor control panel in each building. The study shall include a system one-line diagram; Short Circuit and ground fault analysis, protective coordination plots, and the following for each building:

Please see sample Table of Contents for finalized format and requirement sections to be submitted for VAMC and abridged section for CFM,VHA,OCAM.

One Line Diagrams:

1. The one-line diagrams shall show the schematic wiring of the electrical distribution system for each building. Include all electrical equipment and wiring protected by the over current devices.
Also show on the one line diagrams the following specific information:
Calculated Short Circuit values at each bus.
Breaker and fuse ratings.
Transformer kVA, voltage ratings and wiring connections.
Voltage at each bus.
Identification of each bus.
Conduit material, feeder sizes and lengths.
Generator kW and voltage ratings
Room Number for each electrical equipment/panel board/disconnects/transformer, etc.

Short Circuit Study:

Systematically calculate the fault impedance to determine the available Short Circuit and ground fault currents at each bus. Incorporate the motor contribution in determining the momentary and interrupting ratings of the protective devices. Motors less than 25 HP may be grouped together.
The study shall be calculated by using SKM software. Pertinent data and the rationale employed in developing the calculations shall be incorporated in the introductory remarks of the study.
Use actual conductor impedances if known. If unknown, use typical conductor impedances based on IEEE Standard 141-1993.
Transformer design impedances shall be used when test impedances are not available.
Provide the following:
Calculation methods and assumptions
Selected base per unit quantities
One-line diagram of the system being evaluated
Source impedance data, including electric utility system and motor fault
contribution characteristics
Tabulations of calculated quantities
Results, conclusions, and recommendations.
Calculate short-circuit momentary and interrupting duties for a three-phase bolted fault at each:
Electric utility s supply termination point
Incoming switchgear
Unit substation primary and secondary terminals
Low voltage switchgear
Motor control centers
Standby generators and automatic transfer switches
Branch circuit panelboards
Machine control panels
Bus Ducts
Other significant locations throughout the system.
For grounded systems, provide a bolted line-to-ground fault current study for areas as defined for the three-phase bolted fault short-circuit study.
Protective Device Evaluation:
Evaluate equipment and protective devices and compare to Short Circuit
Adequacy of switchgear, motor control centers, and panelboard bus bars to
withstand short-circuit stresses.
Notify Owner in writing, of existing, circuit protective devices improperly rated
for the calculated available fault current.

Present the data determined by the Short Circuit study in a table format, include the following:
Transformer kVA and voltage ratings, percent impedance, X/R ratios and wiring connections.
Generator kW and voltage ratings.
Conduit material, feeder sizes, length and X/R ratios.
Device identification (Manufacturer, Catalog No. and Device Curve No. and ID)
Operating voltage.
Protective device.
Device rating.
Calculated Short Circuit current.
Hazard-Risk category at each piece of equipment for the worst-case fault condition.

Arc Flash Hazard Analysis
The arc flash hazard analysis shall be performed according to the IEEE Std. 1584-2002. These equations can also be found in NFPA 70E (2018), Annex D.
The flash protection boundary and the Incident Energy shall be calculated at all equipment locations referenced in IV.
The Arc-Flash Hazard Analysis shall include all significant locations in 240 volt and 208 volt systems fed from transformers equal to or greater than 125 kVA where work could be performed on energized parts.
Safe working distances shall be based upon the calculated arc flash boundary considering Incident Energy of 1.2 cal/cm2.
When appropriate, the Short Circuit calculations and the clearing times of the phase overcurrent devices will be retrieved from the Short-Circuit and Coordination Study model. Ground overcurrent relays should not be taken into consideration when determining the clearing time when performing Incident Energy calculations
The short-circuit calculations and the corresponding Incident Energy calculations for multiple system scenarios shall be compared and the greatest Incident Energy must be uniquely reported for each equipment location. Calculations must be performed to represent the maximum and minimum contributions of fault current magnitude for all normal and emergency operating conditions. The minimum calculation will assume that the utility contribution is at a minimum and will assume a minimum motor contribution (all motors off). Conversely, the maximum calculation will assume a maximum contribution from the utility and will assume the maximum amount of motors to be operating. Calculations shall take into consideration the parallel operation of synchronous generators with the electric utility, where applicable.
The Incident Energy calculations must consider the accumulation of energy over time when performing arc flash calculations on buses with multiple sources. Iterative calculations must take into account the changing current contributions, as the sources are interrupted or decremented with time. Fault contribution from motors and generators should be decremented as follows:
Fault contribution from induction motors should not be considered beyond 3-5 cycles.
Fault contribution from synchronous motors and generators should be decayed to match the actual decrement of each as closely as possible (e.g. contributions from permanent magnet generators will typically decay from 10 per unit to 3 per unit after 10 cycles).
Each equipment location with a separately enclosed main device (where there is adequate separation between the line side terminals of the main protective device and the work location), calculations for Incident Energy and flash protection boundary shall include both the line and load side of the main breaker.
When performing Incident Energy calculations on the line side of a main breaker (as required per above), the line side and load side contributions must be included in the fault calculation.
Mis-coordination should be checked amongst all devices within the branch containing the immediate protective device upstream of the calculation location and the calculation should utilize the fastest device to compute the Incident Energy for the corresponding location.
Arc Flash calculations shall be based on actual overcurrent protective device clearing time. Maximum clearing time will be capped at 2 seconds based on IEEE Std. 1584-2002 section B.1.2. Where it is not physically possible to move outside of the flash protection boundary in less than 2 seconds during an arc flash event, a maximum clearing time based on the specific location shall be utilized.

Arc Flash Labeling:

Contractor shall produce and deliver to the VAMC according to number of panels/ tranformers that is shown on the one line diagram (NEI) in accordance with NFPA 70 (NEC) and NFPA 70E. Labels shall be 4 x 6 (nominal) printed on industrial quality, adhesive backed vinyl. Danger labels shall have pre-printed headers in red; "Danger" labels shall be provided for equipment/devices having incident energy greater than or equal to 40 cal/Cm2; Warning labels shall have pre-printed headers in orange. "Warning" labels shall be provided for equipment/devices having incident energy less than 40 cal/cm2. Electrical equipment shall be labeled IAW NFPA 70, Articles 110.16 & 100.21(B) and NFPA70E, Article 130.5.
New Arc Flash labels shall be installed by the contractor. The contractor shall remove all old Arc Flash Labels and should verify that the updated Arc Flash Labels are the only Arc Flash Labels on Panels/Transformers. The Contractor shall install stickers with the escort of VAMC personnel to allow staff to familiarize with the locations of the electric panels.

The arc flash hazard analysis to determine the Arc Flash Protection Boundary for each label shall be calculated IAW NFPA 70E Paragraph 130.5 (B).

(1) Nominal system voltage
(2) Arc flash boundary
(3) At least one of the following:
a. Available incident energy and the corresponding working distance, or the arc flash PPE category in Table 130.7(C)(15)(A)(b) or Table 130.7(C)(15)(B)for the equipment, but not both
b. Minimum arc rating of clothing
c. Site-specific level of PPE

In addition to the requirements of NFPA 70 and 70E, each customized label shall identify the corresponding piece of electrical equipment, by Panelboard or device identifier and Building number. The identification shall be in a manner (nomenclature) understood by VAMC personnel Generic labels do not require equipment and building identifiers.
Arc flash labels shall be provided in the following manner and all labels shall be based on recommended overcurrent device settings.
For each 600, 480 and applicable 208 volt panelboard, one arc flash label shall be provided.
For each motor control center, one arc flash label shall be provided.
For each low voltage switchboard, one arc flash label shall be provided.
For each Switchgear, one flash label shall be provided.
For medium voltage switches one arc flash label shall be provided
For each machine control panel, one arc flash label shall be provided.
For each bus duct plug, one arc flash label shall be provided.
For each compartment of the transformer, one arc flash label shall be provided.

Protective Device Coordination Study:

Prepare the coordination curves to determine the required settings of protective devices to assure selective coordination. Graphically illustrate (using log paper) that adequate time separation exists between series devices, including the utility company upstream device. Plot the specificTime Current Characteristics (TCC) of each device in the electrical system as follows:
Provide TCC curve down to the last branch-circuit panelboard (regardless the protective device is an adjustable or fixed device) in the three-branches of the Essential Electrical System (EES).
Provide TCC curve down to the last adjustable device (stop after the first fixed device) in the Normal System but at the the minimum two-level curves from each of the building Service Entrance switchgear/switchboard shall be provided.
The following specific information shall also be shown on the coordination curves at each level of power distribution system:
Device identification (including Manufacturer, Catalog Number, and Device Curve Number and ID)
Voltage and current ratio for curves.
3 phase and 1 phase ANSI damage points for each transformer.
No damage, melting, and clearing curves for fuses.
Cable damage curves.
Transformer inrush points.
Maximum Short Circuit cutoff point.
Excerpts from one-line diagram reflecting the protective devices modeled on each curve. This excerpt may be inserted onto a corner (typically top right-hand) of the curve print out or may be on the preceeding facing page for ease of reference.
Provide explanation, analysis, and recommendation to achieve better coordination.
The analysis for recommended curve of a particular device shall be put right after the existing curve in the report for comparison.

Develop a table to summarize the settings selected for the protective devices. Include all medium voltage devices in the table, as well as all low voltage devices which require modification, showing the following data:
Device identification.
Relay CT ratios, tap, time dial, and instantaneous pickup.
Circuit breaker sensor rating, long time, short time, and instantaneous settings, and time bands.
Fuse rating and type.
Ground fault pickup and time delay.

Voltage Drop Calculations:

Provide voltage drop calculations for all three-phase branch and feeder circuits. Show calculated voltages at each bus and voltage drops on each feeder.
Calculations shall be based of the maximum values of kVA, kW, kvar, power factor and amperes for each power circuit.
a. For branch circuit level, use 80% of nameplate rating.
b. For incoming service and distribution level, use 50% of the nameplate rating or actual maximum peak demand load collected in the field if it is available.
Provide tabular information showing the sizes of all cables, transformers and other circuit data.
Provide a system one-line diagram which clearly identifies individual equipment busses, bus numbers, cable and bus connections and other circuit information.
Provide a separate section or tables which provide an evaluation of the calculated voltage drops with recommendations for improvements where voltage drops exceed the allowable NEC limits.

G. Emergency Power System Analysis:

First, a narrative describing the existing emergency power system(s) at the medical center shall be provided, to include a description of each emergency generator, physical location, size (kW and ampacity), voltage, configuration (phase, wire), circuit number, age, and overall condition. A summary of the average loading on each generator (based on data provided by the VAMC) shall be provided and then compared to projected future loads (A-E shall develop load projections from discussing forecast projects and growth with VAMC engineering staff), A-E shall provide a qualitative narrative on the suitability of the existing generators to meet projected future loads. If existing Emergency Power System, including generators, is not adequate to meet either current or future demands, recommendations (along with cost esitmates for the recommended solution?) shall be provided in the study. A-E shall summarize the findings in tabular form reflecting (as a minimum), the VAMC peak demand, average demand, transformer capacity and total generator capacity.
H . Analysis and Recommendations:

For all electrical equipment, determine if adequate code clearances exist. Note cases by site, building and specific equipment that do not include adequate code clearances and provide a cost estimate to resolve the problems. Provide information in table format.
Determine if ground fault protection exists where required by NFPA 70 Articles 215 and 517. Note all cases where this condition exists and provide cost estimates to correct. Provide information in table format.
For all automatic transfer switches, determine if the correct 3-pole or 4-pole switches are used. Where ground fault protection is used on the normal feed to the switch, determine if the switch is correctly wired. Note all cases where this condition exists and provide cost estimates to correct. Provide information in table format.
Note any use of cable limiters and provide recommendations to avoid any single phasing conditions. Note all cases where this condition exists and provide cost estimates to correct. Provide information in table format.
On the medium voltage switchgear, where undervoltage relays (27) are used, determine whether all 3 phases are monitored or only 2 phases are monitored. For those locations where only 2 phases are monitored, provide a cost estimate for providing adequate protection for all 3 phases.
Analyze the Short Circuit calculations, and highlight any equipment that is determined to be underrated. Provide recommendations to effectively protect the underrated equipment.
Prioritize Electrical Site Deficiencies from 630-18-111 Manhattan Electrical Study and provide a cost estimate to resolve the problems
After developing the coordination curves, highlight areas lacking coordination. Present a technical evaluation with a discussion of the logical compromises for best coordination.
Assess the equipment condition using grading method in term of A, B, C, D and F.

Grade A - Like New Condition. Majority of useful life span remains. "Excellent"
Grade B - Good Condition. Over half of useful life span remains. "Good"
Grade C - Average Condition. Less than half of useful life span remains. "Average"or"Fair"
or C+ "Above Average"
Grade C - Workable Condition. May be past assigned useful life, but still working. "Keep an eye on it"
Grade D - Poor Condition. Past assigned useful life. Failure is not critical."Poor" or "Problematic"
Grade F - Critical Condition. Needs immediate attention."Failing" or "Critical"
I. Protective Device Settings:

For all adjustable and fixed protective devices, provide tables to show existing settings and new settings where changes are recommended for proper protection.
If adjustments will not provide adequate protection, provide recommendations to update or replace the existing underrated equipment and include cost estimates to accomplish the necessary corrections.
Provide table in Excel format to show ONLY the devices that require that their settings need adjustment.

J, Cost Estimates:

For each building included in the electrical study at each Medical Center, where recommendations are to replace or update the existing electrical system to provide adequate protection, provide estimated construction costs for the necessary work.
Total costs for each building shall be included in addition to an itemized breakdown to identify major items requiring replacement or upgrading.
Costs shall be totaled for each Medical Center.
Cost estimates shall not include adjustments for anticipated phasing, shut downs or overtime work.
An electronic copy of the Cost Estimate in an editable MS Excel spreadsheet shall be included in the submission of the final, corrected study. The Excel spreadsheet will be used to track mitigation efforts.


Site survey work shall begin immediately, and be coordinated with VAMC after award of contract. All final reports shall be completed, submitted and approved within 180 calendar days after the Notice to Proceed.
The study will provide an independent and documented overview of the entire electrical infrastructure conditions in each building at each Medical Center. The Medical Centers shall be contacted at least three (3) weeks in advance of the site visit to allow ample time for the Medical Center to arrange the staffs and prepare the necessary documents.
Each facility electrical study shall take no longer than 180 calendar days. Draft final reports shall be submitted 30 days before the submission of the complete final report. The draft final report will be reviewed by the government with comments, edits and corrections provided to the contractor within three weeks after receipt of the draft final report. The contractor shall provide a schedule for the staggered start and staggered submission/completion of these awarded studies over a time period of 240 calendar days.
Draft final reports (90% submission) shall be submitted 30 days before the submission of the complete final report. The draft final report will be reviewed by the government with comments, edits and corrections provided to the contractor within three weeks after receipt of the draft final report.
Contractor shall submit a tentative delivery schedule to VA for approval prior to any work.

Value Metrix

Site 1
Trip 1

Trip 2
Baseline Review



30 days

90 days
140 days
160 days

Emily I. Lindsey
ON OR BEFORE 12/13/2019 at 2:00PM EST.

Emily I. Lindsey, Contracting Officer

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