62 PPM WORKGROUP DOCUMENT SYSTEM
Combined Synopsis/Solicitation
Notice of Intent -100% Total SB Set-Aside
Solicitation Number: N68094-14-T-0029
Purchase Description: 62 PPM Workgroup Document System
This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the Federal Business Opportunities (FBO) web-site as "100% Total Small Business Set-Aside".
The Navy Hospital Camp Pendleton (NHCP), Material Management Department, Contracting Division is issuing this combined synopsis/solicitation, N68094-14-T-0029, as a Request for Quote (RFQ) using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 334419, with a small business standard of "500".
The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-72 effective January 30, 2014 and Defense Federal Acquisition Regulation Supplement DPN 20140421 effective April 21, 2014
DESCRIPTION:
CLIN 0001
62 PPM WORKGROUP DOCUMENT SYSTEM
MFR P/N: MX-M623N
MFR: SHARP ELECTRONICS
Qty: 2 EA, Unit Cost $ _______________,
CLIN 0002
DIGITAL SURGE PROTECTOR
MFR P/N: D5143NT
MFR: SHARP ELECTRONICS
Qty: 2 EA, Unit Cost $ _______________,
CLIN 0003
DATA SECURITY KIT
MFR P/N: MX-FR22U
MFR: SHARP ELELCTRONICS
Qty: 2 EA, Unit Cost $ _______________,
CLIN 0004
POSTSCRIPT 3 EXPANSION KIT
MFR P/N: MX-PKX1
MFR: SHARP ELELCTRONICS
Qty: 2 EA, Unit Cost $ _______________,
CLIN 0005
SUPPLY KIT
MFR P/N: MXM753SUPPLY KIT
MFR: SHARP ELELCTRONICS
Qty: 2 EA, Unit Cost $ _______________,
CLIN 0006
50-SHEET STAPLER FINISHER
MFR P/N: MX-FN15
MFR: SHARP ELELCTRONICS
Qty: 2 EA, Unit Cost $ _______________,
CLIN 0007
PRINTER EXPANSION KIT
MFR P/N: MX-PB13
MFR: SHARP ELECTONICS
Qty: 2 EA, Unit Cost $ _______________,
CLIN 0008
NETWORK SCAN KIT
MFR P/N: MXNSX1P1
MFR: SHARP ELELCTRONICS
Qty: 2 EA, Unit Cost $ _______________,
CLIN 0009
CAC READER
MFR P/N: MX-BC50
MFR: SHARP ELELCTRONICS
Qty: 2 EA, Unit Cost $ _______________,
Delivery Date: June 30, 2014
FOB DESTINATION
Place of Delivery:
NAVAL HOSPITAL CAMP PENDLETON
ALFONZIA EDGE
RECEIVING
BLDG H-135
CAMP PENDLETON, CA 92055-5191
TEL: 760-725-1251
Responses/quotes MUST be received no later than April 11 , 2014; 10:30 AM (Pacific Daylight Time). Forward responses by e-mail to [email protected] or fax to 760-725-1485. Due to technical issues, please allow additional time if you're using electronic means.
Offerors must ensure that their company is registered with System for Award Management (SAM) prior to award. For information refer to: https://www.sam.gov/portal/public/SAM/
This is a "Brand Name or Equal 100% Total Small Business Set-Aside". ALL equipment and associated parts must be as requested as they are part of a complete system/package. Contractors providing "as equal" items must provide the manufacture, parts numbers, and specification data adequate in determining whether the products meet the salient features provided for in the solicitation. The government will consider offers/quotes only from "authorize dealers" of the offered manufacturers.
APPLICABLE FAR CLAUSES:
(1) FAR 52.212-1 (Instructions to Offerors - Commercial Items) (JUL2013):
(2) FAR 52.212-2: Evaluation - Commercial Items (JAN1999): Award will be made to the offeror who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR) and whose offer is most advantageous to the Government. Evaluation of offers will be made in accordance with FAR Part 12.602, Streamlined Evaluation of Offers, using the following three (3) factors:
(1) Technical Capability: Meets brand name or equal /Salient Features (required specifications) identified with "Description" of supplies. Contractors providing "as equal" items must provide the manufacture, parts numbers, and specification data adequate in determining whether the products meet the salient features provided for in the solicitation. The government will consider offers/quotes only from "authorize dealers" of the offered manufacturers.
(2) Price: No additional information from the offeror will be required if the price is based on adequate price competition. In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices.
(3) Past Performance: Will be evaluated as Acceptable or Unacceptable based on past performance information obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS). In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance.
Past Performance Evaluation Ratings
Rating Description
Acceptable Based on the offeror's performance record, the
Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown.
Unacceptable Based on the offeror's performance record, the
Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.
Technical and past performance, when combined, are approximately equal to cost or price.
A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(3) Offers/Quotes must include completed copy of provision at FAR 52.212-3 (Offeror Representations and
Certifications - Commercial Items) (NOV2013) or indication that offeror representations and certifications are in System for Award Management (SAM).
(4)FAR 52.212-4 (Contract Terms and Conditions - Commercial Items) (SEP2013)
(5)52.212-5: Contract Terms and Conditions Required To Implement Statutes Or Executive Orders-Commercial Items (DEVIATION) (JAN2014)
OTHER CLAUSES, TERMS, AND CONDITIONS:
INVOICING INSTRUCTIONS - MANDATORY:
252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)
(a) Definitions. As used in this clause--
"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.
"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).
"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.
(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(c) WAWF access. To access WAWF, the Contractor shall--
(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.
(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/.
(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.
(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:
(1) Document type. The Contractor shall use the following document type(s).
COMBO
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(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.
NOT APPLICABLE
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(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.
Routing Data Table*
Field Name in WAWF Data to be entered in WAWF
Pay Official DoDAAC HQ0248
Issue By DoDAAC N68094
Admin DoDAAC N68094
Inspect By DoDAAC N/A
Ship To Code N/A
Ship From Code N/A
Mark For Code N/A
Service Approver (DoDAAC) N/A
Service Acceptor (DoDAAC) N68094
Accept at Other DoDAAC N/A
LPO DoDAAC N68094
DCAA Auditor DoDAAC N/A
Other DoDAAC(s) N/A
(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.
(5) WAWF email notifications. The Contractor shall enter the email address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system.
WAWF Acceptor/COR Email Address:
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(g) WAWF point of contact.
(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.
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(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.
(End of clause)
DANIELLE PATTERSON, Phone 7607251597, Email [email protected]
