603-19-3-1645-0088 Steris Endo Drying w/Accessories
RFQ 36C24919Q0383
Page 9 of 9
RFQ 36C24919Q0070
Statement of Work
Combine Synopsis/Solicitation
General Information
Document Type:
Combined Solicitation/Synopsis
RFQ Number:
36C24919Q0383
Posted Date:
07/15/2019
Response Date:
07/19/2019 @ 9:00 AM CST
Classification Code:
6515
NAICS Code:
339112
CONTRACTING OFFICE ADDRESS:
NCO 9
ATTN: Chaz Bowling
Department of Veterans Affairs
Contracting Office, 4th Floor
1639 Medical Center Parkway
Murfreesboro, TN 37129
DESCRIPTION:
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. This is a request for quotations (RFQ). The quote document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, 2019-03 / 07-12-2019.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1000 employees.
.
The Network Contracting Office 9 is seeking a vendor that will provideB the necessary requirement to the Robley Rex VA Medical Center.
All questions regarding this RFQ must be in writing and may be sent by e mail to
Chaz.Bowling@va.gov
Questions must be received no later than June 17, 2019 at 11 A.M. CST. No further questions will be accepted after that date and time.
You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.
SCHEDULE:
This is a brand name ONLY requirement, the Brand Name Justification has been attached to the solicitation.
All interested companies shall provide a brand name quotation for the following:
CLIN
Item Description
Quantity
Price
Total Price
0001
REC6202DS
6000 Ser Endo Drying Cbnt 20 Scopes Hepa, Main
1
0002
RECLOWBRKT44
44" Lowering Bracket for Reliance Storage and Drying Cabinet
2
0003
REC6102DS
6000 Ser Endo Drying Cbnt 10 Scopes Hepa, Main
4
0004
RECLOWBRKT30
30" Lowering Bracket for Reliance Storage and Drying Cabinet
8
0005
SE101622
Install Reliance 4000/5000/6000 Cabinet
5
0006
RECT1CON1O
Olympus - Bifurcated Drying Tubing and Connector Set for the Reliance 6000
Endoscope Drying Cabinet
6
0007
RECT1CON3O
Olympus - Trifurcated Drying Tubing/Connector Set w/ Aux Water at Bottom
Reliance 6000 Models Only
56
0008
RECT1CON4O
Olympus - Bronchoscope Drying Tubing and Connector Set for Reliance 6000
Endoscope Drying Cabinet
8
0009
RECT1CON5O
Olympus - EBUS Drying Tubing and Connector Set for the Reliance 6000
Endoscope Drying Cabinet
2
0010
RECTEEHOLDER
TEE Probe Holder, for Reliance Endoscope Storage and Drying Cabinet
4
0011
RECENTERO
Enteroscope Holder, 2 per Package, for Reliance Endoscope Storage and
Drying Cabinet
1
0012
RECSMALL085
NLA per Lana Brown 6/6/2019 - Small Diameter Scope Holder, 8.5", for
Reliance Endoscope Storage and Drying Cabinet
2
TOTAL PRICING
DELIVERY:
Delivery shall be provided no later than 30 days after receipt of order. Delivery terms FOB destination.
Robley Rex VA Medical Center
800 Zorn Avenue
Louisville, KY 40206
GRAY MARKEY PREVENTION:
Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers.B No remanufactures or gray market items will be acceptable.
Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM.B All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract.B Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.B
QUOTE FORMAT AND EVALUATION FACTORS:
Offerors shall provide only one quote. Quote should be emailed to Chaz.Bowling@va.gov NLT 07/19/2019 at 9:00 AM CST. Non-compliance with this requirement will result in disqualification of the quote.
Award shall be made to the vender whose quotation offers the best value to the government, considering price, technical capability, and past performance.
All vendors must be registered and complete all entries in the System for Award Management (SAM), at the time of solicitation closing, in order to be considered for award. Potential vendors may register at the following web site: https://www.sam.gov/portal/public/SAM
All Quote submissions must list your DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.sam.gov. Lack of registration in the SAM database will make an offeror ineligible for award.
The government intends to award a contract as a result of this RFQ that will include the terms and conditions set forth herein. To facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the RFQ are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the RFQ are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Offeror shall list exception(s) and rationale for the exception(s).
Offerors must complete annual representations and certifications on-line at http://www.acquisition.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items.
CLAUSES/PROVISION:
Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the
same force and effect as if they were given in full text. Upon request, the Contracting Officer
will make their full text available.
52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
http://www.acquisition.gov/far/index.html
http://www.va.gov/oal/library/vaar/
FAR Number
Title
Date
52.204-10
REPORTING EXECUTIVE COMPENSATION AND FIRST TIER
SUBCONTRACT AWARDS
OCT 2018
52.204-13
SYSTEM FOR AWARD MANAGEMENT MAINTENANCE
OCT 2018
52.204-18
COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE
JUL 2016
52.209-6
PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT
OCT 2015
52.212-4
CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS
OCT 2018
52.212-5
CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS
OCT 2018
52.219-4
NOTICE OF PRICE EVALUATION FOR HUBZONE SMALL BUSINESS
CONCERNS
OCT 2014
52.219-28
POST AWARD SMALL BUSINESS PROGRAM REREPRESENTATION
JUL 2013
52.222-3
52.222-19
CONVICT LABOR
CHILD LABOR
JUN 2003
JAN 2018
52.222-36
EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES
JUL 2014
52.222-50
COMBATING TRAFFICKING IN PERSONS
MAR 2015
52.222-54
52.223-18
EMPLOYMENT ELIGIBILITY VERIFICATION
ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING
OCT 2015
AUG 2011
52.225-3
BUY AMERICAN-FREE TRADE AGREEMENTS
MAY 2014
52.225-13
RESTRICTIONS ON CERTAIN FOREIGN PURCHASES
JUN 2008
52-232-33
PAYMENT BY ELECTRONIC FUNDS TRANSFER-SYSTEM FOR AWARD MANAGEMENT
OCT 2018
52-232-40
PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS
DEC 2013
VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)
The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.
(End of Clause)
VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS (NOV 2018)
The Contractor shall follow standard commercial practices to furnish manual(s), handbook(s) or brochure(s) containing operation, installation, and maintenance instructions, including pictures or illustrations, schematics, and complete repair/test guides, as necessary, for technical medical equipment and devices, and/or other technical and mechanical equipment provided per all CLIN s. Contracting Officer insert CLIN information]. The manuals, handbooks or brochures shall be provided in hard copy, soft copy or with electronic access instructions, consistent with standard industry practices for the equipment or device. Where applicable, the manuals, handbooks or brochures will include electrical data and connection diagrams for all utilities. The documentation shall also contain a complete list of all replaceable parts showing part number, name, and quantity required.
(End of Clause)
VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)
(a) The Contractor shall conform to the standards established by: Federal and Drug
Administration (FDA)
(b)The Contractor shall submit proof of conformance to the standard. This proof may be a label
or seal affixed to the equipment or supplies, warranting that the item(s) have been tested in
accordance with the standards and meet the contract requirement. Proof may also be furnished by
the organization listed above certifying that the item(s) furnished have been tested in accordance
with and conform to the specified standards.
(c) Offerors may obtain the standards cited in this provision by submitting a request, including
the solicitation number, title and number of the publication to
(d) The offeror shall contact the Contracting Officer if response is not received within two
weeks of the request.
(End of clause)
VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)
(a) Definitions. As used in this clause
(1) Contract financing payment has the meaning given in FAR 32.001.
(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).
(3) Electronic form means an automated system transmitting information electronically according to the
Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.
(4) Invoice payment has the meaning given in FAR 32.001.
(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.
(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.
(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:
(1) VA s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)
(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.
(d) Invoice requirements. Invoices shall comply with FAR 32.905.
(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:
(1) Awards made to foreign vendors for work performed outside the United States;
(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;
(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;
(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or
(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.
(End of Clause)
VAAR 852.246-71 REJECTED GOODS (OCT 2018)
(a) Supplies and equipment. Rejected goods will be held subject to Contractor s order for not more than 15 days, after which the rejected merchandise will be returned to the Contractor's address at the Contractor s risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor.
(b) Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected. The Contractor will be liable for costs incident to examination of rejected products.
(End of Clause)
52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address
http://www.acquisition.gov/far/index.html
http://www.va.gov/oal/library/vaar/
FAR Number
Title
Date
52.204-7
SYSTEM FOR AWARD MANAGEMENT
OCT 2018
52.204-16
COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING
JULY 2016
52.212-1
INSTRUCTIONS TO OFFERORS
OCT 2018
52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (OCT 2018)
The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision.
(b)
(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.
(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs __. [Offeror to identify the applicable paragraphs at (c) through (u) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]
Chaz Bowling
Contract Specialist
chaz.bowling@va.gov
615-225-6459
chaz.bowling@va.gov
