This notice is a "REQUEST FOR INFORMATION" only. This SOURCES SOUGHT NOTICE is not a request for formal proposals or quotes. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this SOURCES SOUGHT NOTICE must be in writing. The purpose of this SOURCES SOUGHT NOTICE announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Businesses interested and capable of providing the services described below in order to determine if there are 2 or more Service Disabled Veteran Owned Small Business or Veteran Owned Small Business which can compete under a SDVOSB or VOSB set-aside. 2 or more, small business which can compete under a small business set-aside and available large business service providers that can compete under full and open competition; if a set aside action is cannot be accomplished. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. Place of Performance: Work will be performed within the San Antonio, TX arear at least 5-10 miles surrounding the Medical Center. Purpose and Objectives: The intent of this SOURCES SOUGHT NOTICE is to identify potential offerors capable of providing the South Texas Veterans Health Care System employee and potential employee drug testing.
STAEMENT OF WORK- DRUG TESTING REQUIREMENT
As mandated by Executive Order 12564, Drug-Free Federal Workplace, purpose is to ensure a drug-free workplace at South Texas Veterans Health Care System (STVHCS) through mandatory urine drug testing of all prospective employees in certain designated positions and also to maintain random drug testing of current employees. This will be for base year plus four option years.
CONTRACTING OFFICER S TECHNICAL REPRESENTATIVE
Will be assigned at time of award.
Drug testing was previously conducted on-site, and randomly for certain occupational positions. However, Veterans Administration Central Office now requires all new employees in these certain occupational positions be tested, while still maintaining random testing of current employees. The on-site testing facility is unable to meet the high demand due to staff shortage and other limited resources. This contract is for FY17 plus four option years up to FY2021. Total testing numbers of pre-employment testing and current employees is 750 per year.
Provide timely drug testing and release results directly to STVHCS Medical Review Officer and human resource department representatives.
SCOPE OF WORK
Collection and analysis of urine samples through prospective offeror, which should be certified by the Department of Health and Human Services/Substance Abuse and Mental Health Services Administration (HHS/SAMHSA). Results must be documented on the Federal Custody and Control Form (CCF). Urine collection and analysis is for both pre-employment applicants and random sampling of current employees. Submission of drug testing request for pre-employment applicants will be initiated through STVHCS Human Resources Assistants (HRA) utilizing prospective offeror system on its website. All HRAs will have access to this system to request drug tests only. They will not have access to test results or even notification of test results. Once submitted, the system displays a confirmation number that the HRA will provide to the applicant. The applicant will, in turn, provide this number to the offeror laboratory, along with a form of ID, to start and record the drug test.
The turnaround time for reporting negative urine drug screen results, when no additional testing is required, should be less than 24 hours. This measurement includes the time period from when the specimen is first received in the laboratory until the result is released by the certifying scientist and is available for reporting. Positive results that are released to a certified Medical Review Officer may take an additional 24-72 hours. Results posted to offerors web-based reporting tool, an internet based application that streamlines information delivery in a secure, confidential, online system. Results will be made available and accessed by South Texas Veterans Health Care System Medical Review Officer and their alternate only.
PERIOD OF PERFORMANCE
Base year will start with FY2017 plus the next four option years, FY2017-FY2021.
South Texas Veterans Health Care System, 7400 Merton Minter Blvd, San Antonio, TX 78229
Kerrville VA Hospital, 3600 Memorial Blvd, Kerrville, TX 78028
INFORMATION SYSTEM OFFICER, INFORMATION PROTECTION
The contractor will not have access to VA Desktop computers and will not have access to online resources belonging to the government.
The Contractor will not have access to protected Patient Health Information (PHI), but will have the capability of accessing employee information as part of data collection during the drug testing process. If removal of equipment from the VA is required, any memory storage device will remain in VA control and will not be removed from VA custody. All research data available for Contractor analysis will be de-identified.
Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.
Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.
Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.
Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.
The Government Agency owns the rights to all data/records produced as part of this contract.
The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.
Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].
No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.
Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.
TESTING FACILITY MUST BE WITHIN THE SAN ANONIO AREA.
AT LEAST 5-10 MILES SURROUNDING THE MEDICAL CENTER.
Recommended hours of operation for drug screening:
MONDAY THRU FRIDAY 7:30 am-1:00 pm & 2:00 pm-5:00 pm. SATURDAY 7:30 am-11:30 am
Hours displayed should be regular business hours; variations may occur due to holidays.
Services to be offered, routine urine lab test , blood alcohol , glucose tolerance , DOT collections , Sap Non-DOT Collections , Blueprint For Wellness , biometric , Non-Regulated Electronic CCF .
All lab forensic toxicology laboratories must be certified by the Department of Health and Human Services/Substance Abuse and Mental Health Services Administration (HHS/SAMHSA) to perform urine drug testing under the Federal program. The labs must be compliant with the SAMHSA guidelines, as detailed in the Federal Register 73 (228): 71858-71907 (11-25-2008) and the DOT s 49 CFR Part 40 rules, detailed in Federal Register 65 (244): 79462-79579 (12-19-2000), and any subsequent revisions. The Department of Transportation (DOT), Nuclear Regulatory Commission (NRC), Federal Railroad Administration (FRA), Pipeline and Hazardous Materials Safety Administration (PHMSA) and the Federal Motor Carrier Safety Administration (FMCSA) all require this certification.
MUST BE LISTED in the Federal Register.
Each laboratory, additionally, must be accredited by the College of American Pathologists Forensic Drug Testing (CAP-FDT) program and licensed by the state where the laboratory is located.
Drug testing lab procedures and laboratories should be fully certified and accredited by Federal Government agencies and professional organizations such as: Agency for Health Care Administration (AHCA) Florida and Clinical Laboratory Improvement Amendments (CLIA).
Chain of Custody
Great lengths must be used to maintain reliable Chain of Custody (COC), documenting specimen possession from the time of collection, to a specimen s lab receipt, through test completion, to storage, and continuing until final disposition of the specimen. These COC procedures must exist to protect both the employer and the employee, maintain control and accountability of Forensic Toxicology specimens and to ensure that testing is performed on un-tampered specimens.
Offeror must provide a unique Custody and Control Form (CCF), which serves as a record of specimen transfer, from initial collection to arrival at the appropriate testing facility, and tamper-evident bag to preserve specimen integrity.
CCFs must be documented according to COC procedures for DOT tests, and be compliant with the DOT rules. Each donor will be provided a copy of the CCF upon completion of a specimen collection. Non-DOT tests will be handled and processed in a similar fashion and will be subject to specimen validity testing consistent with the DOT procedures.
The Collection Process
In order for the prospective offeror to provide the best possible service to meet our requirement, we require that the collection network comply with specific collection guidelines, derived from Federal Government regulations - DOT 49 CFR part 40. Collectors should be specially trained to ensure professional and proper handling of patients and specimens. Collectors are required to be sensitive to providing individual privacy and complete ongoing training in forensic specimen collection, safety, problem solving, emergency procedures, ethics, and compliance.
Urine for lab based urine testing.
Must follow the standard protocol according to Dot s most current guidelines for any Dot collections. All labs must be Dot certified and also ability to do Non-Dot collections as well.
Testing panel captures the following drugs and cut-off levels listed below.
SUBMITTED URINE SPECIMEN TO BE TESTED AT THE LISTED CUTOFF
DRUG CLASS INITIAL CONFIRM CONFIRM
TEST LEVEL TEST LEVEL METHOD
AMPHETAMINES 500 ng/mL
AMPHETAMINE 250 ng/mL MS
METHAMPHETAMINE 250 ng/mL MS
MDA-ANALOGUES 500 ng/mL
MDMA 250 ng/mL MS
MDA 250 ng/mL MS
MDEA 250 ng/mL MS
COCAINE METABOLITES 150 ng/mL 100 ng/mL MS
MARIJUANA METABOLITES 50 ng/mL 15 ng/mL MS
OPIATES 2000 ng/mL
MORPHINE 2000 ng/mL MS
Reference: Department of Health and Human Services Urine Specimen Collection Handbook that the VA follows. Per our collections handbook: Both the first and second specimens must be sent to an HHS-certified laboratory for testing (i.e., not to an IITF).
This manual applies to federal agency drug testing programs that come under Executive Order 12564 dated September 15, 1986, section 503 of Public Law 100-71, 5 U.S.C. section 7301 note dated July 11, 1987, and the Department of Health and Human Services Mandatory Guidelines for Federal Workplace Drug Testing Programs (69 FR 19644) dated November 25, 2008 (effective October 1, 2010).
Response: Responses to this SOURCES SOUGHT NOTICE should be able to demonstrate the firm's ability, capability, and responsibility to deliver the service listed above. Responses should include the following information: Business name, address, business size and Socioeconomic Category Service Disabled Veteran Owned Small Business, Veteran-Owned Small Business and point of contact to include e-mail address and telephone number. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to provide drug testing as outlined above. In addition all Service Disabled Veteran Owned Small Business or Veteran Owned Small Business must be registered and certified in Vetbiz
Determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government. Important information: This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 621511, size standard $32.5 million. Any Business offeror capable of providing this service shall notify the Contracting Officer by email by January 19, 2017, 4 PM CST. All information is to be submitted via e-mail to: email@example.com