2010-16 Electrical Engineering Services Term Contract
2010-16 Electrical Engineering Services Term Contract Number: 2010-16 Elect Term Contract Version: 004 Ad Type: Competitive Solicitation Department of Military Affairs Request for Proposal 2010-16 Electrical Engineering Services Term Contract Advertisement Number: 2010-16 Elect Term Contract Version Number: 004 Commodity Code(s):Description(s): 973-070-000-0000 ARCHITECTURAL SERVICES, CONSTRUCTION THE DEPARTMENT OF MILITARY AFFAIRS (OWNER) REQUESTS QUALIFICATIONS FROM YOUR FIRM FOR: PROJECT NUMBER: Electrical 2010-16 ELECTRICAL ENGINEERING SERVICES for CONTINUING STATEWIDE TERM CONTRACTS The State of Florida, Department of Military Affairs (DMA), Construction and Facility Management Office (CFMO) requests qualifications for: Professional Electrical Engineering Firms properly registered and licensed to do business in the State of Florida. These firms consultant?s will conduct or provide engineering services on a continuing professional services term contracts for Department of Military Affairs facilities projects, statewide. Projects included in the scope of this agreement will be projects for renovation, alterations, and additions that have a construction cost not to exceed $2,000,000 or studies (investigational or planning services included) for which the fee for professional service does not exceed $200,000. DMA contracts for these projects provide that the consultants be available on an as-needed basis for a period of 3 years with a 1 time option to renew for an additional 3 years. The plans and specifications for DMA projects are subject to reuse in accordance with the provisions of Florida Statutes, Section 287.055. All drawings become the sole property of the DMA and Pursuant to Section 119.071(3)(b), Florida Statutes, all building plans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the internal layout and structural elements of a building, arena, stadium, water treatment facility, or other structure owned or operated by an agency are exempt from inspection or disclosure under Florida?s Sunshine laws. The Professional Services Firm agrees to protect and ensure the confidentiality of such documents under its custody or control in conformance with the requirements of Section 119.071(3), Florida Statutes, and all applicable laws. At a minimum, all such documents shall be prominently marked, directly or on an attached cover page, with the following statement: All plans contained herein are confidential and exempt from public inspection or disclosure pursuant to Section 119.071(3(b), Florida Statutes. Any violation of this paragraph or Chapter 119, Florida Statutes, may result in immediate termination of all contracts by Owner. Tasks may include but are not limited to: Quality Control Items, Qualifications for Medium Voltage Work, Electrical and Communications Room design, Conduit and Raceway design, wires and cables, Data and Telecommunication Cables, Electrical boxes, Wiring Devices, Electrical Supporting Devices, Emergency Power, emergency Generators, Transformers, Power Factor Correction, Grounding, Disconnect Switches, panel boards, and interior and exterior lighting. Provide electrical systems and equipment that provide a safe and useful workplace. Electrical systems shall be complete, safe, cost effective, operational systems for lighting, power, security, fire safety, and communications including but not necessarily limited to, confirming location of existing utilities, make final connections to equipment furnished by other trades, user design conferences to finalize the design, schematic and preliminary designs, preconstruction, constructability reviews, complete design and engineering, bid phase services, life cycle cost analysis, code research, construction documents, specifications, renderings, detailed line-item construction cost estimates. The Electrical Engineer may also need to provide technical assistance and signed/sealed documents to aid the General Contractor to secure the required building permits, and the Florida State Fire Marshal review permit. The selection of applicants for consideration will be made on the basis of information provided on the State of Florida Professional Qualification Supplement (PQS Form DBC 5112). Additional information may need to be obtained on a case by case basis to allow the technical review committee to make the best selections possible. CONTRACT AWARD: No contract for a specific project will be awarded directly from this solicitation. This sole purpose of this solicitation is to obtain Professional Qualifications from Qualified Licensed Professional Service Firms. This information will be used to select the most qualified firms for term contracts as allowed by Florida Statute 287.055. There is no stated or implied contract award or guarantee or promise of work. Task Orders will be issued against the term contracts issued on an as-needed and as-qualified basis. Prior to entering into a contract with the State of Florida, Department of Military Affairs, the selected contractor must be registered with the Florida Department of Management Services (DMS) MyFloridaMarketPlace Vendor Registration System. Information about the registration process is available, and registration must be completed at the MyFloridaMarketPlace website (link available under BUSINESS at www.myflorida.com). Prospective contractors who do not have Internet access may request assistance from the MyFloridaMarketPlace Customer Service at (866) 352-3776 INABILITY TO POST ELECTRONICALLY: If the Department is unable to post an Intent to Award or Intent to Negotiate (due to technical difficulties) as defined above, the Department will notify all firms via the Point of Contact and electronic address provided to the Department. Notice will be posted as defined above once the technical difficulties have been rectified; however, the official posting time will be that time at which the last firm was electronically notified. DISCRIMINATION; DENIAL OR REVOCATION FOR THE RIGHT TO TRANSACT BUSINESS WITH PUBLIC ENTITIES: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for Category Two for a period of 36 months from the date of being placed on the convicted vendor list. PUBLIC ENTITY CRIME INFORMATION STATEMENT: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for Category Two for a period of 36 months from the date of being placed on the convicted vendor list. The selection of applicants for consideration will be made on the basis of information provided on the State of Florida Professional Qualification Supplement (PQS Form DBC 5112) revised June 17, 2010. Additional information may need to be obtained on a case by case basis to allow the technical review committee to make the best selections possible. CONTRACT AWARD: No contract for a specific project will be awarded directly from this solicitation. This sole purpose of this solicitation is to obtain Professional Qualifications from Qualified Licensed Professional Service Firms. This information will be used to select the most qualified firms for term contracts as allowed by Florida Statute 287.055. There is no stated or implied contract award or guarantee or promise of work. Task Orders will be issued against the term contracts issued on an as-needed and as-qualified basis. Prior to entering into a contract with the State of Florida, Department of Military Affairs, the selected contractor must be registered with the Florida Department of Management Services (DMS) MyFloridaMarketPlace Vendor Registration System. Information about the registration process is available, and registration must be completed at the MyFloridaMarketPlace website (link available under BUSINESS at www.myflorida.com). Prospective contractors who do not have Internet access may request assistance from the MyFloridaMarketPlace Customer Service at (866) 352-3776 INABILITY TO POST ELECTRONICALLY: If the Department is unable to post an Intent to Award or Intent to Negotiate (due to technical difficulties) as defined above, the Department will notify all firms via the Point of Contact and electronic address provided to the Department. Notice will be posted as defined above once the technical difficulties have been rectified; however, the official posting time will be that time at which the last firm was electronically notified. DISCRIMINATION; DENIAL OR REVOCATION FOR THE RIGHT TO TRANSACT BUSINESS WITH PUBLIC ENTITIES: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for Category Two for a period of 36 months from the date of being placed on the convicted vendor list. PUBLIC ENTITY CRIME INFORMATION STATEMENT: A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for Category Two for a period of 36 months from the date of being placed on the convicted vendor list. The STATE OF FLORIDA requires all Vendors to implement a drug free workplace program as defined in 287.087, Florida Statutes. MINORITY PROGRAM: Minority Business Enterprises (MBE) are encouraged to participate in this Request for Qualifications. Utilization of MBE participation is encouraged from all participants. MBE's must be certified by the Office of Supplier Diversity. The DMA reserves the right to accept or reject any or all proposals received and reserves the right to make an award with or without further discussion of the proposals submitted or accept minor informalities or irregularities in the best interest of the State of Florida, which are considered a matter of form and not substance, and the correction or waiver of which is not prejudicial to other Proposers. Minor irregularities are defined as those that will not have an adverse effect on the Department's interest and will not affect the price of the proposal by giving a Proposer an advantage or benefit not enjoyed by all other proposers. It is understood the proposal will become a part of the Departments file, without obligation to the Department. Proposals may be rejected if found to be irregular or not in conformance with the requirements and instructions contained herein. A proposal may be found to be irregular or non-responsive by reasons that include, but are not limited to failure to utilize or complete in their entirety prescribed forms, conditional proposals, and improper, missing and/or undated signatures. The State of Florida's performance and obligation to pay under any contract is contingent upon availability of funding and an annual appropriation by the Legislature. Submissions required for this project: (Color or graphic submittals are not required; however, they are accepted). No other forms or format of the Form DBC 5112 will be accepted. 1. A Letter of Interest describing your firms capabilities, accomplishments and specialized staff should be included in the submission package. 2. Professional Qualifications Supplement (PQS) Form DBC 5112, revised June 17, 2010 (1 original & 4 copies required). Forms in .DOC are available from the Contracting Department at the contact info listed below or in .PDF on the MyFloridaMarketPlace, Vendor Bid System at www.myflorida.com. NOTE: Question #3 in PQS form: One copy of the current Florida Department of Professional Regulation License(s) with the appropriate Board(s) for each of the license numbers listed in PQS form number 3. Question #6 in PQS form: A list of all successfully completed projects for the past three years which exhibit your firm's experience. Provide and current contact information of the Owners and Contractors. 3. For Corporations only: If the firm offering services is a corporation, it must be properly registered with the Department of State to practice their profession in Florida and must provide one copy of the firm?s current Florida Corporate Registration. PQS Form DBC 5112 can be electronically obtained in .DOC format by contacting the CFMO Contracting Department, Branch at [email protected] or calling (904) 823-0255 or (904) 823-0256. Submittals are to be sent to Department of Military Affairs, Construction and Facility Management Office (CFMO), Robert F. Ensslin, Jr. Armory, 2305 State Road 207, St. Augustine, Florida, 32086, ATTN: Contracting Branch for Electrical Engineering Continuing Contracts 2010-16. Submittals must be received by Wednesday, July 21, 2010. A selection of firms for continuing term contracts may or may not require telephone interviews (depending upon the quality of information we receive). The final list will be posted on the myfloridamarketplace.com (Vendor Bid System) for public viewing by August 31, 2010. Contracts shall be issued to professional services firms approximately September 15, 2010. Facsimile (fax) or e-mail submittals are not acceptable and will not be considered. All instructions must be complied with and requested data must be included in order for your firm to be considered for future projects. All information received will be maintained with the department and will not be returned. NO VERBAL STATEMENTS MADE BY ANY STATE OF FLORIDA EMPLOYEE OR AGENCY REPRESENTATIVE WILL OPERATE TO SUPERSEDE INFORMATION PUBLISHED IN THIS SOLICITATION. ONLY WRITTEN ADDENDUMS ISSUED BY THE DEPARTMENT OF MILITARY AFFAIRS CONSTRUCTION AND FACILITY MANAGEMENT OFFICE OR ITS REPRESENTATIVES WILL OPERATE TO ALTER OR OTHERWISE AMEND THIS SOLICITATION. Request for Proposal will be available at: Robert F. Ensslin, Jr. Armory St. Augustine, FL, 32086 Please direct all questions to: Bobbie Smith Phone: (904) 823-0256 FAX: (904) 823-0189 Email: [email protected] Any person with a qualified disability requiring special accommodations at the pre-solicitation conference and/or bid/proposal opening shall contact purchasing at the phone number above at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD). The Department reserves the right to reject any and all bids or accept minor irregularities in the best interest of the State of Florida. Minority Business Enterprises are encouraged to participate in the solicitation process.
