1042S Data Integrity Software Program
SOURCES SOUGHT - THIS REQUEST FOR INFORMATION (RFI) IS RELEASED PURSUANT TO FEDERAL ACQUISITION REGULATION (FAR) PART 10, MARKET RESEARCH. This is not a Request for Proposal (RFP), and nothing shall be construed here or through the RFI process to commit or obligate the Government to further action because of this RFI. This notice should not be construed as a commitment by the Government for any purpose other than market research. This announcement is for information and planning purposes only and does not commit the Government to any contractual agreement. The Government is not seeking proposals and will not accept unsolicited proposals. There is no solicitation available and requests for a solicitation will not receive a response.
This notice is intended as market research to determine the availability and capability of potential sources for the services described here and to assist in determining an acquisition strategy. Any information submitted by respondents to this notice is strictly voluntary. The Government does not intend to make an award based on responses to this notice.
Contractors responding to this RFI shall bear all risk and expense of any resources used to provide the requested information. The information collected through this process is market research as described by FAR 2.101 and in accordance with FAR 10.002. Not responding to this RFI does not preclude participation in any future RFP, if any is issued.
Note the following information is provided for INFORMATIONAL purposes only.
The Internal Revenue Service (IRS) is issuing this notice on behalf of the Foreign Payment Practice within the Large Business & International (LB&I) Division as a means of conducting market research to identify the availability of a software program that reviews data intended to be reported on an IRS Form 1042-S (Foreign Person's U.S. Source Income Subject to Withholding) and identifies data that is inconsistent, or potentially inconsistent, with the Internal Revenue Code.
In general, Withholding Agents must file an information return on Form 1042-S to report amounts paid from U.S. sources to foreign persons. A Withholding Agent is any person, U.S. or foreign, that has control, receipt, or custody of amounts that are subject to the rules under Chapter 3 or Chapter 4 of the Internal Revenue Code. Based on 2016 numbers, approximately 3,500 withholding agents filed over 90% of the Forms 1042-S received by the IRS.
The Form 1042-S collects a variety of codes and information to help the IRS determine whether the correct amount has been withheld under the law. The IRS Foreign Payment Practice would like to identify the availability of a software program that Withholding Agents could use to review Form 1042-S electronic data before submitting it to the IRS. The program would produce reports listing identifiable reporting errors and potential errors. See Attachment 1 for examples of such reports.
Depending upon the availability, cost, and capabilities of the program, the IRS would consider use of the program when conducting compliance examinations. Use of the program by Withholding Agents as part of their due diligence could be be considered a mitigating factor in penalty determinations.
REQUESTED INFORMATION - Vendors who believe they can provide such a program to Withholding Agents should respond by indicating their interest and providing sufficient information to demonstrate a capability to provide the program. Responses should include a capability statement as well as a summary of the firm's experience providing this type of service. The information should be brief and concise, yet clearly demonstrate an ability to meet the stated requirement by providing clear and comprehensive information supporting the company's qualifications.
In addition to demonstrating your capability, each response must also include the following information:
(1) Company Name, Address, CAGE Code and DUNS Number
(2) Point of Contact Name, Telephone Number and E-mail Address
(3) Information Regarding Existing Government Purchasing Vehicles - Vendors should list any existing Government purchasing vehicles they hold that could be applicable to this requirement (e.g. GSA Schedule Contracts, Government-Wide Acquisition Contracts (GWACs), Blanket Purchase Agreements (BPAs), etc.). Vendors should provide the name of the vehicle (NASA SEWP, NITAAC CIO, VETS 2, Alliant/Alliant SB, GSA Schedule 70, etc.), a brief overview of the scope and their contract number.
(5) Pricing and Associated Costs (FOR BUDGETING PURPOSES ONLY) - Provide a general overall price range for these services and/or supplies based on your offering and identify main cost drivers, or the biggest expenses for providing these types of services and/or supplies?
(4) Questions/Comments - Vendors may include questions, comments or other feedback regarding this RFI and the content of Attachment #1 in their responses. The IRS is not obligated to provide responses or update this RFI in any manner however vendor feedback may be of assistance in refining any future requirements and determining an acquisition strategy.
RESPONSES - Responses to this notice shall be submitted electronically to Sandra.R.Anderson@irs.gov no later than 4:00 pm, Friday, November 30, 2018 EST. Responses shall not exceed 10 pages and shall not contain any brochures, advertising or any other type of extraneous, graphic literature or documents that have not been requested and are not relevant or essential in demonstrating the company's ability to provide the required services. Vendors may provide links to relevant websites, as appropriate.
Vendors may submit questions regarding this notice however, the IRS does not guarantee that any responses will be provided. Questions shall be submitted by e-mail. Telephonic inquiries will not be accepted.
The Government shall not be liable for, or suffer any consequential damages for any proprietary information not properly identified. Proprietary information will be safeguarded in accordance with all applicable Government regulations. All documentation shall become the property of the Government and will not be returned.
Vendors shall use the reference number IRS-1042-S Data Integrity Program-2018 in the subject line of their response as well as in the subject line of any other e-mail correspondence referencing this notice.
** THE GOVERNMENT WILL NOT RESPOND TO PHONE CALLS.**
Sandra R. Anderson, Contract Specialist, Phone 2406137462, Email sandra.r.anderson@irs.gov
