UPGRADE AND IMPLEMENTATION SERVICES FOR BOSTON ADMINISTRATIVE INFORMATION SYSTEM Poeple Soft Human Capital Management Applications
- This RFP had a pre-bid event.
NOTE: For information specific to this particular Proposal, please contact Mark MacDonnell, @ 617-635-0753 or e-mail Mark MacDonnell
The City of Boston ("the City"), acting by and through its Chief Information Officer ("the Official"), hereby requests sealed proposals from interested and qualified parties ("Offerors") to provide upgrade and implementation services for Boston Administrative Information System ("BAIS")/PeopleSoft Human Capital Management ("HCM") Applications from version 8.9 to version 9.2.
All proposals shall be submitted in strict conformance with the Request for Proposal ("RFP"), which is available on the City's Supplier Portal, to be downloaded at: www.procurement.gov/events on or after 9:00 a.m. EDT, on Monday, April 14, 2014, and will remain available until the date and time of the opening of proposals, Wednesday, May 14, 2014.
To access details for this specific procurement event, or to respond through electronic format, please visit the City's Supplier Portal and access Event Number EV00001261.
The City shall accept sealed proposals until 12:00 p.m. EDT on Wednesday, May 14, 2014, at the location specified in the RFP. The Official shall reject late proposals.
The attention of all Offerors is directed to the provisions of the RFP and contract documents, specifically to the requirements for proposal deposits, insurance and performance bonds, as may be applicable.
The RFP contains both price and technical evaluation criteria. Failure to submit separate sealed price and technical proposals shall result in disqualification of the entire proposal.
The Official shall not open the proposals publicly, but shall open the technical proposals in the presence of one or more witnesses within twenty-four (24) hours of the above deadlines for the submission of the proposals.
The Official may open the price proposals at a later time and in any case shall open the price proposals so as to avoid disclosure to the individuals evaluating the technical proposals.
Each technical proposal submitted to the Official must be accompanied by a proposal deposit in the amount of ten thousand dollars ($10,000) in the form of: (a) a proposal bond with a surety company qualified to do business under the laws of the Commonwealth of Massachusetts (the "Commonwealth") and in a form satisfactory to the Official or (b) a certified check payable to the City of Boston.
All proposal deposits shall be returned upon final execution of a contract by the successful Offeror, or, if no contract is executed, at the expiration of ninety (90) business days (excludes Saturdays, Sundays and legal holidays, collectively known as "business days") from the date set for the opening of the technical proposals.
A performance bond of a surety company qualified to do business under the laws of the Commonwealth and satisfactory to the Awarding Authority in the sum of one million dollars ($1,000,000.00), will be required of the successful bidder.
The term of the contract shall not exceed three (3) years.
The submission of a proposal indicates acceptance by the Offeror of all provisions contained in this RFP, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the City and the Offeror selected.
The City reserves the right, where it may serve the City's best interest, to request additional information or clarification from Offerors, or to allow corrections of errors or omissions.
At the discretion of the City, Offerors submitting proposals may be requested to make oral presentations as part of the evaluation process.
The City reserves the right to reject any and all proposals, or any part or parts thereof, and to award a contract as the Official deems to be in the best interests of the City.
This contract shall be subject to the availability of an appropriation. Therefore if sufficient funds are not appropriated for the contract in any fiscal year, the Official shall cancel the contract.
The maximum time for acceptance of a proposal and the issuance of a written notification of award shall be ninety (90) business days.
The award of this contract shall be subject to the approval of the Mayor of Boston.
Justin Holmes,
Chief Information Officer
(April 14 & 21, 2014)
