(PROJ: 548-18-115) TITLE: Life Safety Survey and Drawing Update
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THIS IS A SOURCES SOUGHT NOTICE AND REQUEST FOR STANDARD FORM (SF) 330s ARCHITECT-ENGINEER (AE) QUALIFICATION PACKAGES ONLY. THIS IS NOT A REQUEST FOR PROPOSALS.
This request is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) Set Aside.
All information needed to submit SF330 Documents is contained herein. No solicitation package, technical information, or bidder/plan holder list will be issued.
Federal Acquisition Regulations (FAR) 36.6 (Brooks Act) Selection Procedures Apply. The AE Sources listed herein is being procured in accordance with Brooks Act (Public Law 92-582) as implemented in FAR 36.6 and VAAR 836.6. All submissions will be evaluated in accordance with (IAW) the evaluation criteria identified in paragraph 3 (three) Selection Criteria. Firms deemed to be the most highly qualified, after initial source selection, will be chosen for interviews. Firms will be selected based on demonstrated competence and qualifications for the required work as submitted. Firms that design or prepare specifications in conjunction with this contract are prohibited from participating on any future construction contracts based on those documents.
For a SDVOSB to be considered as a prospective contractor, the firm must be verified and registered in the Department of Veteran Affairs (VA) Office of Small & Disadvantaged Business Utilization (OSDBU) Vendor Information Pages (VIP) VETBIZ (www.vip.vetbiz.gov) and registered in the System for Award Management (SAM) database (www.sam.gov) at time of submission of their SF330s. Failure of a prospective SDVOSB to be verified by the Center for Veterans Enterprise (CVE) at the time the SF330 is submitted shall result in elimination from consideration. All Joint Ventures (JV) must be CVE verified at time of submission and must submit an agreement that comply with 13CFR 125.15 prior to contract award.
In order to assure compliance with FAR Clauses 52.219-27 Notice of Service Disabled Veteran Owned Small Business Set-Aside, 52.219-14(b)(1) Limitations on Subcontracting and VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran Owned Small Business Set-Aside, all firms submitting a SF330 for this Source Sought Notice are required to indicate what percentage of the cost of contract performance are to be expended on the concerns employees and in which discipline(s) and percentage of cost of contract percentage to be expended (and in what disciplines) by any other consultant/subcontracted or otherwise used small or large business entity(s). Any consultant, subcontractor, or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), small, large, etc.). Failure to provide this information will deem the firm s SF 330 submittal as nonresponsive and preclude further evaluation process.
The North American Industrial Classification System (NAICS) for this procurement is 541310 Architectural Services and the annual small business size standard is $7.5M. The anticipated magnitude of this requirement is predicted to be between $100,000 and $250,000.
The anticipated award date of the proposed A/E contract for design is on or before June 30, 2018.
POINT OF CONTACT: Jose Delgado, Contracting Officer, Jose.Delgado3@va.gov.
PROJECT OVERVIEW
The A/E team, including architects, engineers, surveyors, and professional consultants shall perform a building assessment to determine compliance with the Joint Commission Life Safety LS 01.01.01 (EP 2), inspect the West Palm Beach VA Medical Center for Life safety deficiencies according to 2015 NFPA 101 Life Safety Code. Provide comprehensive as-built Life Safety Plans per the Joint Commission Standard LS.01.01.01, EP 3 and including additional items listed in the scope of work below.
Team shall provide a list of discrepancies based off their findings and provide recommended methods for corrections. Team shall also update the facilities current life/fire safety plans to reflect existing as-built conditions based off the survey.
A/E shall provide inspection reports and findings at all fire and smoke doors and frames fulfilling new Joint Commission Requirement on fire door documentation reports. A/E shall provide training of VA staff on how to inspect fire door and frames for NFPA discrepancies for continued compliance.
A/E shall assume all areas of the campus are, and must remain fully operational, and that inspections may require coordination with the Owner for after-hours access, accompanied access and protected access (for medically sensitive areas, etc.), and shall include all such work as part of the A/E Scope of Work (SOW).
Life Safety inspection shall include the following. Inspecting all fire walls (including doors, door frames, and hardware) smoke walls, locations of all fire extinguishers, smoke compartments, and exit signs.
The survey and drawings shall take place at the West Palm Beach VA Medical and include the following buildings: Comprehensive Overall Site to include buildings, roads, walks, canopies, ramps, parking areas, fire hydrants and Fire Department connections.
Bldg. 1 Hospital
Bldg. 3 Community Living Center
Bldg. 15 Cancer Center
Bldg. 16 Mental Health Outpatient Clinic
Bldg. 18 PET/CT
Bldg. 19 Hospice
Bldg. 21 MRI Building
Bldg. 22 Domiciliary
A/E shall reference NFPA 101 and other NFPA applicable codes and provide the follow for each deliverable.
Life Safety Plan Requirements
A. Occupancy Classifications (including square footage per classification)
B. Door and window locations
C. Door swings
D. Door Ratings in Rated Walls
E. Occupancy
F. Occupancy Count
G. Egress / Exit Locations Indicating Required & Provided Width
H. Exit Signage with Directional Arrows
I. Fire Extinguishers (wall mounted, cabinet mounted, floor mounted, etc.)
J. Fire Alarm Pull Stations
K. Fire Alarm Smoke Detectors
L. Fire Alarm Visual
M. Door Hold Open devices tie into Fire Alarm
N. Fire Dampers
O. Elevators, Stairs and Ramps
P. Travel Distance to Exit on Common Path of Travel
Q. Exit Location Separation Respective to Overall Diagonal Length of Building
R. Dead End Corridors
S. Locations of all Fire Walls
T. Locations of all Area Separation Walls
U. Locations of all Smoke Barriers and Smoke Compartments
V. Locations of all Combination Fire Wall / Smoke Barriers
W. Locations of all Smoke Walls
X. Locations of Suite boundaries for Suite of rooms with internal corridors not part of exit access corridor system (both sleeping and non-sleeping)
Y. Suite Names including square footage of suite
Z. Locations of all Areas of Refuge
AA. FACP Locations
BB. Room Name and Number
CC. Legend that clearly defines all features of fire safety
DD. Locations of all chutes and shafts
EE. Locations of all Hazardous Storage Areas
FF. Identify any approved equivalencies or waivers
Fire Door & Frame Report Requirements
Location of doors and frames
Time of inspection
Checklist of all NFPA 80 door and frame requirements. (Gaps, closing, latching, etc.)
Recommended plans for improvements/correction for compliance.
Deliverables
Contractor shall provide the follow items per this scope of work:
List of discrepancies and recommendations based off survey findings. (Walls/Doors/Frames)
(4) Hard copies in color (2) Laminated of all final life safety drawings B= scaled (15 X 21) & (4) Hard Copies (2) Laminated (30 X 42 ) * Laminate final approved submissions only.
2 CD s containing pdf s and CAD files for all the LSP drawings including fire dampers.
(2) Notebooks of hardcopies and electronic CD containing searchable PDF s reports of discrepancies/inspection for each fire and smoke rated doors/frames. Provide blank inspection template for future inspection use.
CAD Files will utilize VA standards for Borders and Layers per VA design guide found at the VA Office of Construction & Facilities Management website. https://www.cfm.va.gov/til/projReq.asp#cad
** Key is to provide base line inspection reports to fulfill new Joint Commission requirements on providing inspection documentation. **
COMPLETION TIME
150 calendar days from NTP
A/E FIRM SELECTION
Firms responding to this announcement by submitting a qualifying SF 330, before closing date and time will be considered for initial selection evaluation. Following initial evaluation of SF 330s received firms that are considered the mostly highly qualified to provide the type of services required; will be selected for interviews/discussions/negotiations. Selected firms will be notified by telephone or email of selection and provided further instructions. Selection and evaluation of firms shall be made based on SF 330 submissions and direct responses to the selection criteria identified herein. Failure to address all selection criteria will result in a decreased rating. SF 330s will be evaluated to determine the most highly qualified firm based on the criteria responses. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and Contracting Officer (CO) knowledge of current project performance. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. All projects identified on the SF 330 must be completed by the office/branch/individual team member performing the work under this contract.
SELECTION CRITERIA:
Selection will be based on the following criteria which are provided in descending order of importance
Professional qualifications necessary for satisfactory performance of required performance of required service and working together as a team (in house and/or consultant(s)). The firm, and A/E on staff, representing the project and signing/stamping drawings in each discipline must be licensed to practice in the State of Florida under Florida State Law requirements. Provide Professional License numbers and or proof of License. Provide a balanced licensed workforce to include, but not limited to, the following disciplines.
Project Management.
Safety and Fire Protection Engineer (SFPE) as Certified Independent Third Party (CITP).
Architectural/Structural
Mechanical
Electrical
Civil
Environmental
Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials, production of Life Safety/Fire Protection plans, production of quality designs as evidenced by a Quality Control Program, large scale Food Service/Dining Services projects in a Healthcare, Business, Warehouse, Logistics and/or VA Hospital environment, phasing, cost estimating effectiveness, i.e., on-time/within budget, and compliance with established VA Construction Program Requirements located at http://www.cfm.va.gov/til/spec.asp.
Specific experience and qualifications of personnel proposal for assignment to the project and their record of working together as a team. The selected A/E should have previous experience in the production of Life Safety/Fire Protection plans and provide documentation of a least two (2) design projects of this nature with references, names and phone numbers.
Capacity to accomplish work in the required time. Firms must address and demonstrate capacity to execute this project, to include the capacity of key personnel available and dedicated to complete the project, within mandated schedules.
Past Performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Past Performance will be based on CPARS/ACASS ratings and other data presented by the offeror or as determined by the Government. The evaluation of this factor will be based on past performance from the previous five (5) years.
Location in general geographical area of the project and Knowledge of the locality of the project; (It is expected that your SF 330 submittal will show your knowledge of the locality project). SDVOSB firms desiring consideration must have a working office (corporate HQ/branch office) located within 250 miles from the VA Medical Center, Bay Pines, FL. (Determination of mileage eligibility will be based on www.mapquest.com).
Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness (Awards, Outstanding Merits, Recommendations).
Record of significant claims against the firm because of improper or incomplete architectural and engineering services.
SUBMISSION CRITERIA/REQUIREMENTS
Interested firms having the capability to perform this work must submit:
ONE (1) ELECTRONIC SF 330, including Parts I and II, and attachments (if any) electronically to jose.delgado3@va.gov no later than 4:00 PM, Eastern on May 18, 2018.
All SF 330 submissions shall be clearly indicated in subject line, displaying the RFP number and project title (abbreviated and shortened is okay), Size limits of emails are limited to 5MB. If more than one email is sent, please number emails in Subject line as 1 of 2, 2 of 2 etc.
Example: SF 330 Submission, 36C24818R0648 Life Safety Survey Drawing Update, Bldg. VA Medical Center, West Palm Beach, FL. (1 of 1).
SF 330 submissions received after May 18, 2018 will not be considered and will be handled IAW FAR 15.208(b).
All SF 330 submissions must include the following information either on the SF 330 or by accompanying document:
Cage Code
Dun & Bradstreet Number
Tax ID Number
The Email address and Phone number of the Primary Point of Contact.
REQUESTS FOR INFORMATION (RFI) ON THIS SOURCES SOUGHT NOTICE: All RFIs shall be submitted to jose.delgado3@va.gov. Phone inquiries will not be accepted. RFI s must be received no later than, May 4, 2018.
The firm and/or principals representing the project must be licensed in the State of Florida IAW State law and must meet all licensing requirements to sign and seal drawings.
Examples of information resources are:
http://www.myfloridalicense.com/dppr/pro/division/servicesthatrequirealicense_architect.html
Florida Professional Engineering Certificate of Authorization
http://www.fbpe.org/licensure/application-process/certificate-of-authorization-ca
NCARB rules for all States and PR/VI on architectural licensing
By responding to the Notice, you are acknowledging that your company meets the status requirements as a SDVOSB concern, as established by 38 CFR Part 74.
Jose L Delgado
Contract Specialist
jose.delgado3@va.gov
jose.delgado3@va.gov
